Statement of Work.docx

Statement of Work – Custodial Services Cedar Creek and Belle Grove NHP PO Box 700 Middletown, Virginia 22645 540-868-9176

Project Description:

This is a five-year custodial service contract with a base year from January 1, 2021 to December 31, 2021 and four additional option years, to be exercised at the discretion of the government, to run from January 1 to December 31 of each of the next four consecutive years. Cleaning will occur every-other week for a total of 26 cleanings per year.

The selected custodial contractor shall provide all required insurances, licenses, permits, transportation, labor, materials, and tools/equipment necessary to complete the project at the included locations and as per the project's scope of work and specifications.

Project Locations:

All custodial services provided in this contract shall be completed at properties owned or leased by the Federal Government, Department of the Interior, National Park Service, Cedar Creek and Belle Grove NHP and at the following addresses:

Location 1: Headquarters Building 8693 Valley Pike Middletown, VA. 22645 See attached floor plan.

Location 2:

Visitor Contact Station 7712 Main St.

Middletown, VA. 22645 See attached floor plan.

Scope of Work:

The custodial services for this contract shall include:

· Brushing or wiping along the intersections of all floors, walls, and ceilings to remove accumulated dust, spider webs, etc.

· Cleaning/Disinfecting of all bathrooms and bathroom fixtures to include toilets, sinks, and mirrors. After cleaning with a cleanser-disinfectant, all porcelain and enamel fixtures such as toilets, urinals, sinks, etc. will be clean, bright and free of streaks. There will be no dirt, dust, spots, stains, water rings, rust, deposits, green mold, encrustation or excess moisture. All toilet seats will be left in a raised position after cleaning. The seats will be free of spots and stains, and the hinges will be free of dirt, deposits, green mold and water stains. The plumbing pipes on the toilets, urinals, sinks and lavatories will be clean, bright and free of green mold, dust, dirt, and water stains. The walls near the lavatories will be free of spots and smears. Restocking toilet paper/paper towels/soap (paper products and soap provided by the park)

· Dusting the exposed horizontal flat surfaces of all shelves, desk tops, file cabinets, exhibits, window sills etc. All dust, lint, litter, cobwebs, and dry soil will be removed from surfaces.

· Disinfecting of all kitchen counter tops, sinks, and exposed appliance surfaces. After cleaning/disinfecting, all surfaces should be free of dirt, streaks, spots, and smudges.

· Sweeping/vacuuming and mopping of all solid finish floor surfaces, i.e. floor tile, linoleum, wood, etc. so that surfaces are free of visible soil, dust, and dirt. Cleaning products must specify that they can be used on particular surfaces to be cleaned.

· Vacuuming of all carpeted floor areas. After being vacuumed, the carpeted floor will be free of any visible litter, soil, dust balls, dirt, and other debris. Corners and abutments will receive the same attention, and confirm to the same standards, as does the vacuuming of the center of the carpet. Baseboards, furniture, and equipment will not be damaged during the cleaning operations. No dirt will be left where vacuuming ended. Tears, burns, and unraveling will be reported to the COR.

· Removal of refuse from all bins/cans and replacement of properly fitting liners (liners provided by the park) Trash collected will be contained and sealed in plastic bags and placed in locations identified by the COR for pick-up by Park facility management personnel. Cans will be cleaned, disinfected, and deodorized as needed.

· Cleaning and wiping down of main doors entering buildings. (such as door knobs, locks, glass and door surfaces) Main entrance doors will be free of smudges, fingerprints, and streaks after cleaning.

Note:

The dusting of a fiber optic table map exhibit and topic panel exhibits will require the use of feather dusters and/or soft brushes. Liquid or spray cleaning, dusting, or polishing products will not be used on these exhibits.

Custodial services not included in this contract:

· Window washing

· Cleaning interiors of kitchen appliances

· Dishwashing

· Washing of walls (other than specified in this Statement of Work)

· Waxing of any floor surfaces

· Exterior building or grounds cleaning of any kind

Site Visit Contractors should participate in a structured site visit prior to bidding in order to be thoroughly familiar with the conditions of the work.

A site visit is planned for November 16, 2020 at 11:00am. Meet at Park Headquarters located at 8693 Valley Pike, Middletown, Virginia 22645.

Covid 19 safety precautions, including social distancing and wearing face coverings will be used during the site visit. Please bring your own masks.

DUE TO COVID 19 RESTRICTIONS YOU MUST RSVP TO ATTEND THE SITE VISIT – please RSVP by email to Jonathan_Beck@nps.gov

The site visit is not mandatory; however, it is highly recommended. Questions concerning this contract can be addressed by contacting the Contracting Office's Representative (COR):

Jon Beck Facility Operations Specialist Cedar Creek and Belle Grove NHP 540-868-2262

Contractor Requirements and Restrictions:

· Prior to being awarded the contract, the contractor must be registered as an approved contractor on the government website SAM.gov. This is a "No Fee", required, registration. The selected contractor shall maintain their SAM.gov registration throughout the entire contract, including any additional option years for which their services are retained.

· All project invoices will be paid by "Direct Deposit" to contractor's bank account information provided on the SAM.gov registration website.

· The contractor's project invoicing schedule shall not be more frequent than on a monthly basis. All invoices shall be submitted as instructed in the contract documents and shall include the date, contractor's name, address, phone number, dates of services, dollar amounts of individual services, total dollar amounts for each location, total dollar amount of invoice, and contractor's DUNS number.

· Custodial services for both locations shall be scheduled for every other week with the overall intention of not impacting NPS operations during the normal work day. Contractor employees will be issued government furnished keys and alarm codes which will allow access to serviceable areas during non-business hours. Business hours are defined as 7 a.m. to 4 p.m. (Monday - Friday) for the Headquarters building and 8:45 a.m. to 4:30 p.m. (7 days a week) for the Visitor Center. Work performed at the Visitor Center (Main Street location) must be completed before 8:45am or after 4:30pm. Work at the Headquarters Building (Valley Pike location) shall be completed during the same week with work starting no earlier than 4 p.m. Monday thru Friday. NPS staff will coordinate with contractor to ensure a schedule that will allow for minimal impact to park operations while allowing time for services to be completed. Both the COR and contractor will agree to schedule and changes shall not be made unless agreed upon by both parties in writing. The cleaning schedule shall be on a biweekly basis, resulting in twenty-six (26) annual cleaning services within the contract. No work shall be scheduled on federal holidays. Any regularly scheduled custodial services that fall on a federal holiday, or require cancelation by either party due to uncontrollable circumstances, shall be rescheduled for the next available date and time as agreed upon by the contractor and the project COR.

· All work will be performed in a professional workmanship-like manner and reflect the highest quality practicable for this type of project in order to meet the satisfaction and approval of the Contracting Officer's Representative (COR). It shall be the Contractor's responsibility to furnish project staff who can execute first-class workmanship and who will take any necessary precautions to protect all elements/components included, and not included, in this contract.

· The contractor and their employees will be required to adhere to all of the laws, rules and regulations applicable to Cedar Creek & Belle Grove NHP, the Occupational Safety and Health Act (OSHA), and the appropriate state and local laws.

· Any requested changes to the approved scope of work must be discussed with and approved by the project's Contracting Officer.

· It will be the responsibility of the contractor to screen and employ only experienced personal qualified to perform tasks identified in this Statement of Work. All employees must be able to pass The National Park Service background Tier I Security check. The National Park Service will cover the cost of the first two background checks, any additional background checks will be at the expense of the contractor.

Physical Security:

· The contractor will establish and implement methods of ensuring that all keys issued to the contractor by the government are not lost, misplaced, or used by unauthorized persons. No key issued to the contractor by the government will be duplicated. The Park will supply all keys.

· The contractor will report the occurrence of any lost keys to the COR. The government may, at its option, require the contractor to replace, re-key, or reimburse the government for the replacement of locks or re-keying as a result of the contractor losing keys.

· It will be the responsibility of the contractor to prohibit the use of keys issued by the government by any persons other than the contractor’s employees. Keys will be used only for the performance of work identified in this contract.

· It might be necessary for the contractor’s employees to disarm the alarm system in either building. The Park will provide the alarm codes necessary for the performance of the contract.

Custodial Cleaning Products:

The Park will provide environmentally friendly, non-caustic, and non-hazardous cleaning products to be used. Cleaning products are only to be used on surfaces specified for that particular product.

The Park will also provide paper products such as toilet paper/paper towels for restroom, soap for restrooms, and trash can liners.

The contractor will provide cleaning supplies such as vacuum cleaner, dusters, dust rags, mops, buckets, toilet brushes, paper towels, broom/dustpans, etc. A small closet is available for the contractor to store these items.

Contractor Submittals:

Before commencement of work, the custodial contractor shall submit the following information to the project COR for review and/or approval.

· Certificate of contractor's liability insurance

· A list of proposed cleaning products to be used and their related Safety Data Sheet (SDS) information. All submitted proposed cleaning products are subject to the approval of the project COR prior to their use for this contract.

· A written safety plan, to include Covid 19 precautions, shall be submitted by the contractor to the project COR for approval prior to the start of any work.

Project Work Site Restrictions:

· The locations referenced in this contract are open to staff and to the public. Given these conditions, the contractor must conduct themselves accordingly, and demonstrate safety, care and respect for their co-workers and for the public at large.

· No smoking will be allowed within the buildings at any of the locations referenced in this contract.

Project Safety:

The selected custodial contractor shall comply with all relevant federal, state and local safety requirements for work of this nature.

All personal protective equipment required for this type of work shall be furnished by the contractor and shall be used by the contractor's staff as directed in the contractors written safety plan.

Water and Electricity:

All water and electricity required to complete this custodial project shall be furnished as a convenience and at no expense to the contractor.