Statement of Work.docx

SCOPE OF WORK

REPLACE STREET LIGHT POLE CONCRETE BASES

ST CLOUD VA HEALTH CARE SYSTEM

Material Components:

· (26) Concrete Light Pole Bases: 2-0” diameter x 8’-6”, 5,000 psi after 14 days, air-entrained, class SI concrete with a maximum slump (workability) of 3 inches, precast or cast in place. See attachment 1 for locations.

· 12-3 gauge SOOW wire: (26) locations within the 30’ high light pole. Each light pole head has independent hot leg to base junction box. Install wire feeders to heads independently to prevent both heads from deenergizing from problems. See attachment 1 for locations.

· #8 AWG THWN Cable: Approximately 7415 feet between light poles, see attachment 1 for locations

· Fuses and Fuse Holders: Each light Pole head has (2) 10amp ATQR Fuses. Existing Fuse holder is Cooper Bussman holder with weatherproof boot. Replace with similar equivalent material.

· 5/8” Copper 10’ Grounding Rod: At each location of new concrete base (26) locations

· Metal Primer: Rust inhibiting metal primer 31 locations

· Metal Light Pole Paint: Match Existing Color Paint Touch up 31 locations plus touchups from light pole installation.

· Miscellaneous Installation Material: Miscellaneous Material as needed to complete the installation of the primary assembly items. Includes but not limited to conduit, junction boxes, sealants, couplers, fasteners, cover plates, etc.

OVERVIEW:

Replace existing streetlight pole concrete bases. Vendor to provide all transportation, labor, personnel, supervision, equipment, tools, materials, necessary disposal (offsite), and any other resources necessary to furnish, supply and installation to meet the described work. The vendor shall take the necessary precautions as possible to keep as many streetlights poles operational during the process.

Replace twenty-six (26) existing 30’-0” high streetlight poles concrete bases and replace them with new higher concrete bases. Replace between pole feeds approximately 7415 feet (see attachment 1 for locations). Replace light pole head feeds, fuse holders and fuses at (26) locations. Approximately (31) light poles require paint repair, not entire repaint (rust repair/treatment such as rustolium primer or equal and finish paint). This quantity excludes any required paint touchups needed from effort to replace concrete bases. Paint touch-up to match existing. Vendor to provide submittals for products to be supplied and installed prior to purchasing materials. VA shall review product submittals within 5 business days and notify vendor of conclusion of review.

PLACE OF PERFORMANCE:

St. Cloud VA Health Care System, 4801 Veterans Drive, St. St Cloud, MN 56303

Effort includes, but is not limited to (Not in order of operations):

· Remove existing concrete bases and dispose of offsite.

· Remove existing electrical wiring.

· Determine all possible sources of electrical supply for the affected 30’-0” high existing street light poles.

· Electrically isolate street light circuit and place Lock Out and Tag Out device on the circuit breaker.

· Identify each pole’s existing rough-in ins and prepare an installation template as required per pole.

· Refer to the facility map, to identify each base pole and it’s respective wiring that needs to be pulled out and replaced with new wire.

· Unwire electrical connections for the light pole base to include any additional lights in series.

· Pull back electrical conductors in preparation for light base removal (clearing conduit to be removed).

· Disconnect and remove street light pole and lamp. Lay pole near base but clear of additional work to be performed. Keep and reuse serviceable poles and light head assemblies. (contact COR with any questions).

· Document the existing pole base bolt pattern. Include pole id, bolt pattern template and pictures of the existing pole connection conditions.

· Notify COR when a light pole has been removed.

· The Electrical Shop will inspect light pole, head and light conductors for in-house replacement if necessary.

· Remove dirt/soil at pole base to access electrical conduit(s) and cut/disconnect it from base. This may also need to be done for any additional lights in series. Contractor to coordinate with VA for digging permit and utility locates prior to digging at each base.

· Remove/pull existing light pole base and discard. Contractor responsible for discarding old base.

· The street light circuit shall be operational each night. The contractor shall ensure their work process allows a functional system nightly.

· New Light Pole concrete base:

· Dimensions: 2-0” diameter x 8’-6” tube. Install applicable mounting hardware for remounting of the light pole. New finished concrete base to be set at 6’ below grade and 2-6” above ground. Install 10’ long 3/4” grounding rod, and a rebar cage as required. Install applicable underground conduit and fittings for new light pole base height feed requirements and any other series circuits to/from and within the base. Concrete bases can be cast in place or precast concrete. See below detail 1.

· Conduit installed and the conductors shall be of the same size and type as the ones removed.

· New concrete: Due to winter extreme temperatures in St. Cloud MN, environmental conditions and the potential contact with de-icing chemicals, light pole concrete base mix shall have a minimum compressive strength of 5,000 psi after 14 days. Shall be air-entrained, class SI concrete with a maximum slump (workability) of 3 inches.

· Connect conduit to/for all circuits associated with light base.

· Inspect existing light pole conductors. If in good condition, repull all electrical conductors for all circuits. If conductor condition is a concern, contact the VA COR for review and direction. .

· The new electrical wiring needs to extend enough to cover the increased base height dimension above ground (2’-6”).

· Re-install/mount light pole and fixture at new concrete base.

· Paint touch up each pole. For areas with rust, utilize a rust inhibiting treatment that is commercially available off the shelf; such as rustolium primer or equal, then top coat paint to match existing.

· Permanently Re-connect/wire to all lights.

· Plan to phase work based on the light poles that are in a circuit and in series.

· Test each light for proper operation when the work is complete.

· Contractor shall remove from the VA site and dispose of all equipment and materials not scheduled to be reused.

Locations of light pole.

Refer to the VA site map for pole id location, Attachment 1.

Individual pole number indicates; Nearest building / pole number. (26 total for base replacement).

· 1-4, 1-8, 1-9, 1-10, 1-14

· 3-5, 3-6, 3-7

· 14-1

· 96-3, 96-4, 96-5, 96-6, 96-7, 98-9, 96-10, 96-11, 96-12, 96-13

· 117-1, 117-2, 117-3, 117-5, 117-6

· 113-8

· 119-5

CONTRACTING OFFICER REPRESENTATIVE (COR):

Primary: Mayda I. Vazquez Velez (320) 252-1670 SCHEDULE and PHASING:

The vendor shall perform on-site services during normal business hours, 8:00 am to 4:30 pm, Monday through Friday, excluding Federal Holidays, unless otherwise coordinated with the COR.

The work shall be phased per set of streetlight poles that are part to the same circuit, so appropriate lock out tag out can be performed.

If a Federal Holiday falls on Sunday, the following Monday will be observed as the legal holiday. If a holiday falls on Saturday, the preceding Friday is observed as a legal holiday.

The Contractor shall provide a minimum of 24-hour notice of any scheduled changes.

GRAY MARKET PREVENTION:

Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of equipment for VA Health Care Systems. No remanufacturers or gray market items will be acceptable.

The delivery of gray market items to VA in the fulfillment of an order/award/contract constitutes a breach of contract. Accordingly, VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA Health Care System upon discovery of such items.

Used parts are NOT permitted to be used to repair or replace equipment other than those original.

SAFETY REQUIREMENTS:

SAFETY REQUIREMENTS AND REPORTING:

The vendor is solely responsible for compliance with all federal, state, and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards, OSHA Standards 29 CFR 1910 and 1926, as applicable and shall perform all work in a safe manner as required by these standards.

The vendor shall implement an Occupational Safety and Health Plan to ensure the safety of their personnel, as well as the protection of Government personnel and property. Additionally, the vendor is responsible for the safety and health of all sub-Contractor employees, as applicable.

SECURITY REQUIREMENTS:

BADGES:

Contractor and/or all sub-contracted personnel are required to always wear and have visible a Contractor Badge.

Badges are issued by Facilities Management (FM), B-3, second floor. FM Office hours are Monday – Friday, 8:00 am – 4:30 pm.

The Contractor shall be required to obtain and display identification badges for all employees requiring access to the St Cloud VA Facility.

These badges will be Government furnished and issued to Contractor employees upon initial entry, under contract.

Identification shall be always worn on the outer clothing between the neck and waist on the front of the body and visible with the Contractor’s name plainly displayed.

Loss of a contractor badge shall be reported to the COR no later than the following workday.

All contract personnel shall be checked in by Facilities Management (FM) located in building 3, second floor.

DAMAGE TO GOVERNMENT EQUIPMENT AND PROPERTY:

The vendor shall take all necessary precautions to prevent damage to Government equipment and property.

The vendor shall report damage of Government property or equipment to the Contracting Officer Representative within 24 hours of the incident.

COMPLIANCE with MUNICIPLE SEPARATE STORM SEWER SYSTEM (MS4).

The St Cloud VA does not allow washdown or cleanout of cement/concrete trucks or used equipment here on campus.

IE: Illicit Discharge Detection and Elimination (IDDE). Identify any protentional and eliminate any discharge not composed entirely of stormwater to enter the storm sewer system which is designed to convey surface water runoff from natural precipitation only. Any material entering the storm sewer other than stormwater is considered and illicit discharge and is prohibited. The Cement/Concrete distributor, delivery company, shall recycle/reclaim as much concrete as possible. Unused concrete, wash water, chute cleaning debris, truck rinsing/wash water shall not be allowed to enter any storm sewer drain system. Contact VATR for appropriate location for minimal residue from such cleaning processes.

Attachments:

Attachment 1 (2 Pages) LPB01 & LPB02

Anticipated Schedule:

Period of Performance is 90 calendar days from notice to proceed.

Detail 1:

image1.png