Statement_of_Work.docx

STATEMENT OF WORK

FOR

HVAC Repair at Pocatello, ID Weather Forecasting Office (WFO)

1. BACKGROUND:

There are two separate requirements for this scope.

1. Professional troubleshooting identified that the believed reason for the Heating, Ventilation, Air Conditioning (HVAC) #1 failure is a bad condenser for HVAC unit #1. The technician’s determination is that the condenser unit is in need of replacement. This unit provides conditioned air to the building entrance and front offices. At this time there is no conditioned air being provided to these areas.

2. Professional troubleshooting identified that the believed reason for Leibert #1 failure is a refrigerant leak. The area that this equipment serves has a redundant Liebert that is currently cooling.

HVAC Unit #1 Manufacture: Carrier Model# 39LA1121AA1931-R Serial# 4494T61229

Leibert #1 Model# FH114AUAAM Serial# 310878-001

2. GENERAL INTENTION:

To replace the failed HVAC unit #1 and repair the leak for Liebert #1 located at the Pocatello WFO.

3. GENERAL REQUIREMENTS:

The Contractor shall provide all labor, material, equipment, supervision and transportation necessary for HVAC unit #1 and Liebert #1 repair in accordance with these instructions, EPA guidelines, specifications and accepted trade and industry standards.

The Contractor Shall:

3.1 HVAC Unit #1

3.1.1 Troubleshoot HVAC Unit #1.

3.1.2 Replace any failed components that are causing the system to malfunction with new components.

3.1.3 Perform refrigerant leak test. If a leak is identified then continue with 3.4. If not, then return the unit to normal operation.

3.1.4 Recover the remaining refrigerant if necessary.

3.1.5 Repair/replace any and all leaks in refrigerant lines.

3.1.6 Verify no remaining leak(s) exist by nitrogen pressurization test on all circuits if system evacuation is necessary.

3.1.7 Clean refrigerant lines of any contaminants as needed.

3.1.8 Install a new refrigerant filter dryer if necessary.

3.1.9 Evacuate all lines removing all non-condensable if necessary.

3.1.10 Completely charge system with R-22 (or substitute) according to manufacturer’s specifications, per applicable environmental codes. Refrigerants will not be provided by the National Weather Service (NWS).

3.1.11 Start, test and return unit to on-line status.

3.2 Liebert #1

3.2.1 Remove any remaining refrigerant from system

3.2.2 Fill system to design pressure limit with inert gas

3.2.3 Utilize leak location methods not limited to leak detection liquids and ultrasonic leak detectors.

3.2.4 Perform a 24 hour pressure test. After the system has passed the final pressure test charge with R-22. The R-22 will be provided by NWS.

Biobased Products

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards.

Biobased products that are designated for preferred procurement under USDA’s BioPreferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.

In addition to the biobased products designated in the BioPreferred Program, the Contractor is encouraged to use other commercially available biobased products when feasible.

4. SUBMITTAL REQUIREMENTS:

The contractor shall provide electronic copy of each required submittal in accordance with the below schedule:

SDS (Safety Data Sheet)

CO

5. LOCATION:

The project is to be completed on premises of the National Weather Service (NWS), WFO, Pocatello, 1945 Beechcraft Ave. Pocatello, ID 83204

6. PERIOD OF PERFORMANCE:

Work must begin within ten (10) business days of award of the purchase order; “Work” includes ordering parts and equipment not already in stock and necessary to perform the work. On site work shall be completed within ninety (90) calendar days of receipt of all necessary parts and equipment.

7. DEFINITIONS:

Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference to the drawings accompanying this specification is made unless stated otherwise.

Where “as directed”, “as required”, “as permitted”, “approved”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirements, permission, approval, or acceptance of the Contracting Officer is intended unless stated otherwise.

As used herein, “provided” shall be understood to mean “provided complete in place”, that is “furnished and installed”.

8. REGULAR WORKING HOURS:

Regular working hours are from 0700 to 1600 Monday through Friday except Federal holidays and other days specifically designated by the designated representative. “Regular Working Hours” means hours a contractor can expect to be allowed to perform work on site, or be able to contact the office. Anything outside regular working hours must be done by permission of the Contracting Officer’s Representative (COR) only.

Observance of Legal Holidays and Site Closure Information The Contractor shall observe any federal holidays set forth in the Department of Labor Wage Determinations, if the holiday falls within the period of performance of this contract.

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the COR. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the Contractor is instructed to contact the COR.

9. CONDUCT OF WORK

The contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on government premises are subject to all applicable federal rules and regulations with regard to entering and leaving the premises and building(s). Any contractor employee who is considered incompetent, careless, insubordinate, unsuitable, or otherwise objectionable or whose continued employment is contrary to the public interest by the government’s designated representative will be promptly removed from the contract work upon notification to the contractor by the Contracting Officer that such conditions(s) described above exist. Only legal US citizens and immigrants are allowed to work on federal government construction projects.

10. SAFETY REQUIREMENTS:

All work shall be conducted in a safe manner and shall comply with station regulations and Department of Labor Standards. The government will not provide safety equipment to the contractor. The Contractor’s work site may be inspected during performance of the contract for EPA, OSHA and station safety violations. It will be the contractor’s responsibility to rectify any violations immediately.

The contractor shall report any accidents that occur during the performance of the contract to the COR or a designated representative, within 24-hours of an occurrence.

Provide and maintain fire extinguishers in construction areas. Flammable and Combustible Liquids: Store, dispense and use liquids in accordance with 29 CFR 1926, NFPA 241 and NFPA 30.

11. SECURITY REQUIREMENTS:

All personnel performing work under this contract shall be legal citizens or legal immigrants of the United States. Contractor personnel shall be escorted by an NWS employee at all times while on government property.

12. IDENTIFICATION OF CONTRACTOR VEHICLES:

Each Contractor provided vehicle shall show the Contractor’s name that is clearly visible and let the Administrative Assistant at the front desk know what vehicle belongs to you as the contractor. Display a valid State license plate and safety inspection sticker, if applicable. Contractor vehicles operated on Government property shall be maintained in good repair.

13. STATION REGULATIONS:

The contractor and his employees shall become acquainted with and obey all government regulations as posted, or as requested by the COR.

14. GOVERNMENT-FURNISHED EQUIPMENT, UTILITIES, AND FACILITIES:

The designated representative will, upon request, designate specific areas adjacent to the building and within the existing parking lot, specific areas for the delivery and lay-down of materials and equipment to be used by the contractor specific to this work. Utilities, such as electric and water specific to this work will be supplied by the government.

15. CLEANUP:

All material must be disposed of according to all Federal and State laws and regulations. The premises shall be kept free at all times from accumulation of waste and/or rubbish resulting from the work. Upon completion of the work, all debris, tools and surplus materials shall be removed and the entire area shall be left in a neat and clean condition. All debris, trash, waste and surplus material shall be properly disposed of off-site.

16. POINTS OF CONTACT (POC):

Josh Davis, Facilities Operations Specialist FOS, COR Phone: (385) 465-4701 Email: joshua.davis@noaa.gov

Byran Tilly, Electronic Systems Analyst (ESA), Site POC Phone: (208) 244-0622 x222 Email: bryan.tilly@noaa.gov

18. INVOICING:

Upon completion and acceptance of the work, the invoice shall be submitted via the Invoice Processing Platform (IPP). The NWS designated representative to certify for payment is Joshua Davis.