Statement of Work.docx

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Supply and Rekey B-1 Asset ID 640800B001

National Sedimentation Laboratory Oxford, MS

Prepared by: Darren Middleton July 2025

STATEMENT OF WORK

Installation PROJECT: Project Title: “Supply and Rekey B-1” at the USDA, ARS, National Sedimentation Laboratory at Oxford Mississippi

2.0 PROJECT CONTACT PERSONS:

CONTRACTING OFFICER (CO): To be assigned.

Lynn Hults; 912-464-9723; lynn.hults@usda.gov

3.0 SCOPE OF SERVICES:

The Contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

1. The Contractor shall provide services for the following tasks marked by an “X”:

[X] Provide a technical proposal and cost proposal to complete the project as per project requirements.

[X] Provide information for 3 reference projects with similar scopes of work along with contact information for each project.

The Contractor shall furnish reference projects, a technical proposal, and a cost proposal for “Supply and Rekey B-1” at the USDA, ARS, National Sedimentation Laboratory at Oxford Mississippi. The project is located at the USDA ARS National Sedimentation Laboratory, 589 McElroy Drive, Oxford, MS 38655.

1. The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

4.1 BID SCHEDULE:

1. The Base Bid shall include all work described in 4.2 Description of Work.

4.2 DESCRIPTION OF WORK:

4.2.1 Background and Objective – Building 1 has 150 doors that are required to be rekeyed and or lock cylinders replaced. Currently these doors were noted on a security inspection that there was insufficient key control for the doors. The current doors either have standard panic bars or doorknobs. The objective of this project is to supply and install security compliant locks on all doors for building 1.

4.2.2 Base Bid: The rekey and installation shall consist of the following:

· Removal and disposal of existing mechanisms as needed.

· Supply and Install new mechanisms as needed.

· If necessary install plates to prevent outside entry.

· Project will be divided into 4 areas each with a submaster key system and Grandmaster key that will work on all areas. The exterior doors will all be keyed the same so no submaster or Grandmaster required for those doors.

· General Offices (~56 doors)

· Labs (~ 56 doors)

· Administrative offices/storage (~14 doors)

· Mechanical Rooms (~ 8 doors)

· Exterior doors (~16 doors)

· Supply at minimum the following for keys

· 4 keys for each Office

· 6 keys for each Lab

· 10 keys for External Doors

· 4 keys for each Admin Room

· 4 keys for each Mechanical Room

· 5 keys for each Submaster key for the above categories

· 8 Grandmaster keys

· Supply at minimum 1 year warranty.

4.3 Government Furnished Equipment\Services

1. The Government will furnish a reasonable amount of electricity and water.

5.0 GENERAL REQUIREMENTS:

5.1 Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

5.2 Site Visit: Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions that are readily observable. A site visit date TBD.

5.3 Registration: Contractor must be registered in System for Award Management, (SAM), and STATUS MUST BE ACTIVE, prior to submitting a bid. Registration can be obtained through:

https://www.sam.gov/

5.4 Existing Installations / Demolition: Contractor shall coordinate demolition of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that might jeopardize on-going research.

5.5 Quality Control: The work performed under this contract shall be subject to continuous audit by the COR. Quality control is the exclusive responsibility of the Contractor.

5.6 Protection of Work and Property/Safety Requirements:

1. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the installation activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

1. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required to protect pedestrian and vehicle traffic in close proximity to the work.

5.7 Temporary Facilities:

1. Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of installation and shall repair or replace any items damaged through its own negligence.

1. Should the Contractor require any power or utility shutdowns during demolition, the Contractor shall obtain approval for such shutdown from the COR three working days prior to the need.

5.8 Cleanup: The installation site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

5.9 Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

1. Release of liens.

1. Employee payroll\time sheets

1. Invoice

6.0 PROJECT SCHEDULE: The government will provide access to the facility during normal business hours 0800 to 1630 Monday – Friday except federal holidays. The Contract time for this project is 60 calendar days. Notice to proceed shall be issued at the mandatory preinstallation conference.

7.0 PHOTOS:

Figure 1 - 1st Floor main building

Figure 2 - 1st Floor Hydraulics Labs Bldg 1

Figure 3 - 2nd Floor Bldg 1 image3.jpeg image4.png image5.png image6.png image1.png image2.png