Statement of Work.docx

Statement of Work USDA, Agricultural Research Service

United States Department of Agriculture Agricultural Research Service

STATEMENT OF WORK

Comprehensive Service Contract for Autoclaves,Steam Generators, Decontamination Machines and Decontamination Aerators

USNPRC

950 College Station Road Athens GA, 30605

Prepared by:

Melissa Scott

Scope of Work The contractor will provide comprehensive service for all autoclaves and associated steam generators on campus (see attached equipment list).

The contractor shall include all services and field labor, equipment, materials, testing and personal protective equipment necessary to perform the work. No Government equipment will be available for use by the contractor.

The contractor will provide preventative maintenance for all decontamination machines and aerators on campus (see attached equipment list).

Previous work experience in a high containment facility will be required. The contractor will be required to adhere to the following biosafety requirements:

BIOSAFETY. Building 47 is a high containment facility that requires signing of a no avian contact form, changing into dedicated scrubs, specific Personal Protective Equipment (government provided), showering out of the facility, as well as training before entry is granted. Contractor will be escorted at all times within the program floor of facility. Equipment brought into program space will need to be surface decontaminated before removal with a disinfectant not detrimental to the equipment.

Building 46 is also a containment facility and requires signing of a no avian contact form. If access to the containment-side of the autoclave is needed in B46, changing into dedicated scrubs, specific Personal Protective Equipment (government provided) and showering out of the facility is needed, as well as training. Equipment brought into the containment space will need to be surface decontaminated before removal with a disinfectant not detrimental to the equipment. Contact must be made with the facility by the contractor 1 week in advance for preventative maintenance on decontamination machines and aerators so that they may be decontaminated and taken out of containment.

Base Bid The contractor shall provide a detailed proposal and cost breakdown for the entire project as specified in this statement of work.

Site Visit Contractors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing first‑hand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Contractor must be registered in System for Award Management, (SAM), prior to submitting a bid. Registration can be completed at www.sam.gov/portal/public/SAM

Codes and Standards Applicable Codes and Standards apply and are not limited to the following

All work must meet ARS 242.1M “ARS Facilities Design Standards” for the defined scope of this project in addition to meeting all Local, State and Federal codes, and latest International Building Code (IBC).

Project Summary This complete maintenance, and repair package service must include the following for autoclaves and steam generators:

· Meet the original equipment manufacturers maintenance recommendations and safety standards and State of Georgia regulations.

· 4 annual inspections of each item on the equipment list. Includes annual internal cleaning and inspection for all steam generators.

· Scheduled Maintenance Labor

· Scheduled Maintenance Parts

· Scheduled Maintenance Travel

· Repair Labor including software backup, reloading, service of PLCs and other proprietary items and manufacturer required software and firmware updates.

· Manufacturer Authorized Repair Parts including controls and proprietary items up to $5,000 per instance.

· Repair Travel

· 24-hour priority technical support

· Detailed documentation of service following each visit

Preventative maintenance on decontamination machines and aerators must include the following:

· 2 annual preventative maintenance visits that includes manufacturer required software and firmware updates.

For autoclaves and steam generators, the contractor must be able to fulfil the unscheduled service calls timeframe listed below:

Contractor must respond via phone/email/text to unscheduled service calls within 4 hours.

Contractor must respond on site to unscheduled service calls within 48 hours.

The contract should include 1 base plus 4 option years.

Utilization of Bio-Based Products

The contractor shall utilize products and material based from bio- based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at: www.biopreferred.gov

Contractor Requirements Previous work experience in a high containment facility will be required. The contractor will be required to adhere to the following biosafety requirements:

BIOSAFETY. Building 47 is a high containment facility that requires signing of a no avian contact form, changing into dedicated scrubs, specific Personal Protective Equipment (government provided), showering out of the facility, as well as training before entry is granted. Contractor will be escorted at all times within the program floor of facility. Equipment brought into program space will need to be surface decontaminated before removal with a disinfectant not detrimental to the equipment. For decontamination machines and aerators, contact must be made with the facility by the contractor 1 week in advance for preventative maintenance so that they may be decontaminated and taken out of containment or a regular PM schedule is established by contractor working on conjunction with facility.

Building 46 is also a containment facility and requires signing of a no avian contact form. If access to the containment-side of the autoclave is needed in B46, changing into dedicated scrubs, specific Personal Protective Equipment (government provided) and showering out of the facility is needed, as well as training. Equipment brought into the containment space will need to be surface decontaminated before removal with a disinfectant not detrimental to the equipment. For decontamination machines and aerators, contact must be made with the facility by the contractor 1 week in advance for preventative maintenance so that they may be decontaminated and taken out of containment or a regular PM schedule is established contractor working in conjunction with facility.

General Requirements

Damage to Property:

The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired to pre-damaged condition to the satisfaction of the TPOC.

Inspection and Acceptance A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 2 days in advance with the TPOC.

Guaranty The contractor shall provide and submit a single guarantee stating that all portions of the work are in accordance with Contract requirements. Guarantee all work against faulty and improper material and workmanship for a period not less than ten (10) years from date of final acceptance by the USDA, except where manufacturer guarantees or warranties are for longer terms. The contractor shall correct any deficiencies which occur during the guarantee period within 24 hours after notification.

Project Contacts

Contracting Officer (CO):

TBD

Administrative Officer (AO):

Charlotte Gilman 934 College Station Road Charlotte.Gilman@usda.gov Athens GA, 30605 Phone: 706-546-3029

Support Services Manager (COR):

Melissa A Scott

Facilities Operation Manager (TPOC):

Athens, GA 30605 image1.jpg