STATEMENT OF WORK.docx
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- Solicitation number
- IHS1509005
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This Statement of Work details blood services for the Standing Rock Indian Hospital Laboratory in Fort Yates, North Dakota. The contract with Vitalant Blood Services covers the provision of blood units and blood components for direct patient care, with a specific focus on maintaining a monthly stock of four blood units to handle potential trauma situations and treat chronic anemia patients. The contract period runs from January 1st, 2025 through May 31st, 2025, with services available 24/7 and blood units obtainable through phone or customer portal.
The federal contract opportunity (Solicitation Number IHS1509005) is a pre-solicitation Sources Sought notice for a Firm Fixed-Price, Non-Personal Service, Commercial Item Purchase Order for medical laboratory services. The Indian Health Service is conducting market research to determine availability of Indian Economic Enterprises for providing FDA-certified blood products, including packed Red Blood Cells, Fresh Frozen Plasma, and platelets. Interested parties must submit a capability statement by May 2nd, 2025 at 1:00 p.m. Central Time, with a potential 180-day performance period. The anticipated NAICS code is 621511 (Medical Laboratories), and respondents must provide detailed information about their capabilities, prior experience, and business classification.
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DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
Blood Services for the Standing Rock Indian Hospital Laboratory Standing Rock Service Unit, Great Plains Area Indian Health Service Purpose of Contract The primary purpose of this contract is to provide Blood Units and Blood Components to the Standing Rock Hospital for direct patient care, The mission of the Standing Rock Hospital, Rosebud Service Unit, Great Plains Area Indian Health Service is to provide the best possible health care services to the native American people on the Standing Rock Sioux Indian Reservation in North and South Dakota. This Statement of work addresses the requirement of laboratory to provide transfusion services. Vitalant Blood Services is the only company in our area to provide blood units to a rural hospital. The monthly fee is a stocking fee to keep four units on hand in storage to use in case of a trauma to stabilize the patient before they are transferred to a larger hospital for care. In addition, we receive blood units from Vitalant so we are able to conveniently transfuse our patients that are treated for chronic anemia. If these units are used or more units are needed they will provide us them in a timely manner. The full blood unit fee is only charged to us if that unit is used, we do receive credit for used blood units sent back to Vitalant on a three week rotation schedule. By supplying us with these blood units we are able to transfuse patients at our facility so they don’t have to be transferred and admitted to another hospital seventy four miles away to have it done and also if units are needed in case of trauma situation to stabilize a patient before they can be transferred to another hospital possibly saving their life.
PERIOD OF PERFORMANCE
Period of Performance of the contract shall be from January 1st, 2025 h thru May 31st, 2025.
| C-1 | SCOPE OF WORK: | |||||||
| A. | Blood Stock Level: | |||||||
| A blood stock level, determined and adjusted by mutual agreement, will be | maintained at the USPHS Indian Hospital to meet routine and potential | emergency needs. It will be rotated on a scheduled basis as agreed upon. | When possible, we request the use of shorter dated units be used first, and the | timely release of untransfused/crossmatched blood for other patient use or return | to the blood center. | |||
| B. | Delivery Shipment of Blood: | |||||||
| Unless other arrangements are made, The Vendor/Contractor shall pay delivery | expenses of blood to and from the hospital using the agreed-upon method of | delivery or shipment appropriate to the urgency of the shipment. | ||||||
| C. | Ordering Blood: |
Blood and Blood components may be ordered by calling 701-258-4527 or ordering on the Vitalant Customer Portal. Service will be maintained 7 days a week and twenty-four (24) hours a day.
| D. | Miscellaneous Laboratory Testing Services: | ||||
| After completion of on-site blood bank processes, patient specimens may need | to be referred to the Vendor for higher level diagnostic testing on an individual | basis for any tests identified in the Exhibit C Lab Services Schedule. Testing will | be performed at the contracting laboratory by fully trained, qualified laboratory | personnel that have met all requirement for the CLIA standards. |
C-2 SPECIFICATIONS:
| a. | Storage of Blood: | |||||||||||||||
| The USPHS Indian Hospital at Standing Rock will furnish specific storage units | restricted to storage of blood and other biologicals, capable of maintaining | required temperatures as specified in Title 21 of the Code of Regulations, | Standards of the American Association of Blood Banks and BSI policies and | procedures which are equipped with a continuous temperature monitoring | system that records temperatures at least once every four hours. The PHS | Indian Hospital shall verify continuous Blood storage temperature of the | refrigerator and shall maintain such documentation for five years. PHS Indian | Hospital agrees to provide blood storage records to Vitalant Blood Services upon | request. These documents may be required during inspections by regulatory | agencies. Further, PHS Indian Hospital agrees to maintain whole blood and red | blood cells at the temperature of 1 to 6 degrees Centigrade as appropriate. PHS | Indian Hospital will notify United Blood Services of any temperature deficiencies | regarding consigned products within 24 hours of the occurrence and agrees not | to return blood products subjected to temperature outside the required | temperature range unless approved for return by United Blood Services. | |
| b. | Return of Blood: |
The USPHS Indian Hospital at Standing Rock may return unused consigned units of blood providing the following considerations are met:
| 1. | Proper temperature requirements have been maintained. | ||||||||||
| 2. | The integrity of the unit container has been maintained and the label has | not been defaced. | |||||||||
| 3. | At least one crossmatch segment remains, unless the blood center | laboratory has approved use of the last crossmatch segment. | |||||||||
| 4. | Blood components are inspected at the time of packing and packed in | accordance with BSI policies and procedures regarding the shipment of | blood components. The USPHS Indian Hospital will document such | inspections and agrees not to return units to Vitalant Blood Service which | appear unsuitable. | ||||||
| C-3 | Problem Reporting: | ||||||||||
| HIV Notification: If it is determined by the Blood Services center that potentially HIV | infectious units of blood were provided to the hospital, Vitalant will notify the hospital of | such units. For the purpose of this statement of work, a potentially HIV infectious unit of | blood shall be any unit of blood that was provided by a donor who now tests confirmed | positive of HIV according to licensed or approved test for HIV. This notification process | will comply with the requirements as defined by the U.S. Food and Drug Administration. | Where required or allowed by law, notification to the hospital may be provided through a | State Department of Health or similar governmental agency. | ||||
| C-4 | Equipment Schedule: | Standing Rock Indian Health Service Hospital | |||||||||
| 10 North River Road | |||||||||||
| Fort Yates, ND 58538 | |||||||||||
| ATTN: | Laboratory |
| C-5 | Invoice Submissions: | ||
| a. | The contractor shall submit an original invoice to Invoicing Payment | Platform electronically: www.ipp.for.fiscal.treasury.gov |
| b. | The contractor agrees to include the following information on each invoice: | ||
| 1. | Contractor name | ||
| 2. | Invoice number and invoice date | ||
| 3. | Government contract number, or other authorization for delivery of | property and/or services | |
| 4. | Description (including dates of service), cost or price and the quality of | property and/or services actually delivered or rendered. | |
| 5. | Shipping and payment terms | ||
| 6. | Duns number and Taxpayer ID Number (TIN); and | ||
| 7. | Contact name (where practicable), title and telephone number |
Payment shall be made by the Invoicing Payment Platform (IPP) electronically. A mailed copy can also be sent to Aberdeen Area Financial Management Branch, Room 309, Federal Building, Aberdeen, SD 57401, not required when utilizing the IPP system.
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