Statement of Work.docx

STATEMENT OF WORK

WOUND VAC RENTAL

Scope:

The Veterans Health Administration (VHA) has a base year plus four (4) option years rental requirement for Wound Therapy Vacuum Rental Units to provide Negative Pressure Wound Therapy (NPWT) service at the Tibor Rubin VA Medical Center, VA Long Beach Healthcare System (VALBHS). The contractor will provide all resources necessary to accomplish the deliverables described in this Statement of work (SOW), except as may otherwise be specified. The contractor shall provide Negative Pressure Wound Therapy (hereafter referred to as NPWT or NPWT systems) that will include but is not limited to pumps, canisters, specialized dressings, and accessory equipment as may be deemed to be necessary. The NPWT systems will be provided within the prescribed turn-around times to Logistics to be distributed to the inpatient care areas of the facility. The contractor shall place on-site nine (9) NPWT pumps to have on-hand for immediate inpatient needs. The contractor will provide servicing of the NPWT system while on the inpatient units as needed/requested. The contractor will also provide retrieval of the NPWT systems and decontamination within the prescribed turnaround time after patient discharge. The contractor shall also provide NPWT systems within twenty-four (24) hours of order placement. The contractor shall retrieve NPWT systems within twenty-four (24) hours of notification and always maintain minimally nine (9) NPWT pumps in Supply Chain Services (SCS) Distribution Department 24/7.

This Is a Rental Contract/Not A Purchase Requirement.

The contractor shall provide all labor, materials, equipment, transportation/delivery, set-up and continuous calibration and maintenance.

I. Performance Requirements:

The contractor shall:

a) Be an Original Equipment Manufacturer (OEM), authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM or its Authorized Distributor.

b) Be responsible for the delivery of rented products to the VALBHS campus until acceptance by the VA Point of Contact (POC) and removal of rented products at the end of the rental period as directed by the POC.

c) Be responsible for ensuring that rental products are in acceptable quality and working order during the rental period as assessed by the VALBHS clinical providers and provide POC deemed acceptable replacements or repairs within 24 hours of notification.

d) Provide 24-hour customer support.

e) Provide a representative that provides immediate assistance in the Operating Room, inpatient, and outpatient settings.

f) Deliver supplies in both the inpatient and outpatient setting as needed.

g) Provide portable units and supplies at date of discharge for patient home use.

h) Have various sized canisters to accommodate drainage both with and without gel.

i) Offer silver impregnated and bridge sponges in various sizes.

j) Tag all equipment to include contents.

k) Include purchase order number on all shipping labels.

II. Performance Period:

The period of performance is 365 calendar days from issuance of order. Vendors work at the government site, pick-up and drop-off of used and new equipment shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). The exception to this is in the case of medical necessity, as determined by the attending physician, which will require 24/7 NPWT and associated supplies availability.

III. Place of Performance:

The contractor will deliver the requested products to the Long Beach VA Healthcare System:

5901 E. 7th Street, Long Beach, CA. 90822 Bldg. 126, 5th floor Surgery Operating Room (OR) & Bldg. 126, 7th Floor, Supply Chain Service (SCS) Distribution.

a) Tibor Rubin VA Medical Center, VA Long Beach Healthcare System (VALBHS) will provide:

1.) General cleaning to the NPWT system within EMS protocol.

2.) Notification of patient discharge and request for NPWT pick up.

3.) Will track patient use and time period for contractor billing purposes and submit this information in a timely manner to the vendor’s website for monthly billing.

IV. Hours of Coverage:

a) All work shall be scheduled 24/7 customer support.

V. Invoices:

a) The Contractor shall submit one invoice, monthly, for wound NPWT units used during the month, under active delivery orders. https://authentication.tungsten-network.com/login

VI. Overtime and National Federal Holiday:

a) In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97 the following National holidays are observed and for the purpose of this contract are defined as “Legal Federal official holidays”:

· New Year’s Day: January 1

· Martin Luther King’s Birthday: Third Monday in January

· President’s Day: Third Monday in February

· Memorial Day: Last Monday in May

· Juneteenth Independence Day: June 18

· Independence Day: July 4

· Labor Day: First Monday in September

· Columbus Day: Second Monday in October

· Veterans Day: November 11

· Thanksgiving Day: Fourth Thursday in November

· Christmas Day: December 25

b) Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

c) When one of the holidays fall on a Sunday, the following Monday will be observed as a National Federal Holiday. When one of the holidays fall on a Saturday, the preceding Friday will be observed as a National Federal Holiday. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

VII. Parking policy: It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not invalidate or make reimbursement for parking violations of contractor's personnel under any circumstances.

VIII. Smoking policy: Contractor personnel may smoke only in designated areas. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed patios connected to facility buildings are considered part of the building and as such are non-smoking areas.

IX. Ordering activity: Contractor shall not accept any instructions issued by any person other than the CO or COR acting within the limits of his/her authority.

X. Changes to Contract: Only those services specified herein are authorized. Before performing any service of a non-contractual nature, contractor shall advise the CO of the reason(s) for the additional work and/or service. Prior authorization shall be obtained from the CO before performing the services.

XI. Complaints: Contractor shall promptly and courteously respond to complaints within 3 working days. Including complaints brought to contractor’s attention by the CO. Contractor shall maintain a written record of all complaints, both written and oral showing the identity of the individual, the nature of the complaint, and contractor’s response. Contractor shall permit the Government to inspect such records upon reasonable notice.

XII. Badges: All contractor personnel shall be required to wear VA always provided identification (I.D.) badges above the waist while on the VA grounds. Contractors shall be required to coordinate with COR to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to federal property.