Statement of Work.docx

Statement of Work Carefusion (Alaris) Preventive Maintenance Service

Provide all service, tools, equipment, personnel, transportation, lodging necessary for performing the manufacturer’s annual preventive maintenance on the current inventory of all Carefusion (Alaris Medley) devices, all models (8015, 8100, 8110, 8120, 8300) total of 919 devices. Service to include the pick-up and return delivery of devices from the medical center wards, cleaning, upgrading pharmacy formula data file, and network configuration file(s) if needed, downloading of the "CQI" database file onto transportable media for use by quality management or others.

(Includes OEM Battery and Replacement 2-year Schedule) - 230

ANNUAL PREVENTIVE MAINTENANCE SERVICE AGREEMENT COVERAGE:

A. Vendor shall provide the following:

a. Preventative Maintenance:

i. Preventative maintenance will be carried out according to the manufacturer's recommendations. Preventative maintenance generally includes checking mechanical and electrical safety, lubrication, functional testing and adjusting for optimum performance as specified in the manufacture’s service documentation manual.

b. Remedial Maintenance:

i. Vendor may provide repair service on the equipment when convenient to the Medical Center and the vendor when doing so would result in faster completion of the entire operation and lessen the impact to direct patient care.

c. Replacement Parts:

i. Vendor shall be provided necessary parts, and parts may be new, standard parts, or used, reworked or refurbished parts that comply with applicable performance and reliability specifications.

d. Software Maintenance:

i. Vendor shall provide all software maintenance and update servicing required to complete operation. Such updates to include Configuration file changes if necessary, Network Parameter file uploads, at completion: provide the Medical Center with the CQI (Continuous Quality Improvement) database in a format usable by Quality Management and Biomed.

e. OEM Battery Pack Assembly Main battery total 230.

B. VAMC will provide the Following:

a. Work Space:

i. Workspace large enough to accommodate three 4ft. tables with chairs.

ii. Cleaning Supplies, Latex Gloves, Software License, Station PM Stickers and Power Strips

REPORTING: All repairs and services that will be performed during normal working hours, should be done in coordination with the Biomedical Engineering Section, as described above, to report/sign-in and to obtain an identification badge which shall be worn at all times while repairman is on station. After all work is completed, the Vendor must again report in person to the Biomedical Engineering Section, to submit in writing, a complete report of services or repairs performed for each item of equipment.

NOTE: Payment of invoices may be delayed if the appropriate reports are not properly completed and submitted to the Biomedical Engineering Section as required above.

PERFORMANCE: Work will be done using a dynamic approach, in that gathering/swapping equipment, cleaning, testing/repair, documenting/tracking, and labeling will done on a continuing process until complete. CONTRACTOR will work with SPD and nursing staff to ensure that the proper equipment is cycled through the testing process. CONTRACTOR will handle all physical aspects required to move the devices throughout the hospital. CONTRACTOR will clean and physically inspect the units prior to testing them. Specific cleaning procedures will be followed in order to meet Charleston VA Medical Center standards. All tests will be performed using the appropriate OEM software package. The tests will be tracked by using a proprietary database. CONTRACTOR will provide the following equipment: Computers, Serial Cables, Key spans, Pressure Transducer, Barcode Scanners, Syringe/PCA Calibration Weights, Scales, Pressure Gauges, and all other disposables (LVP Calibration sets, Syringe pressure discs, etc.). Testing results will be captured in a database as each test is being performed. Devices that do not pass inspection will be repaired onsite if the replacement parts are available. Devices that cannot be repaired will be labeled and issued to Engineering for repair. Once a device passes inspection and audited in the tracking database to ensure all passing results have been captured. The device will receive an updated PM sticker and a temporary sticker on the face to indicate that it has been tested. This cycle will continue until the project is complete.

HOURS OF WORK: Typical work hours will be from 7:30-16:00, week days and consecutive, once started must continue until completion, excluding Federal Holidays.

TEST EQUIPMENT: The Ralph H. Johnson VA Medical Center, will not furnish test equipment for the performance of this contract. It is the responsibility of the Contractor to bring the appropriate equipment and/or supplies necessary to complete the work as required within unless otherwise specified elsewhere in this document.

SPECIAL CONTRACT REQUIREMENTS: Vendor must follow all Department of Veterans Affairs regulations when working on VA equipment.

TYPE OF CONTRACT

The Department of Veterans Affairs Medical Center (DVAMC) anticipates award of a FIRM FIXED PRICE contract based on the contents of this solicitation.

VA Sensitive Information Clause

1. GENERAL

Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.