Statement of Work.docx

Statement of Work

(SOW)

“Deicer/Sprayer” at Royal Air Force (RAF) Lakenheath “Rev. 2, 14 June 2024”

1.0 Introduction

1.1 Mission: The mission of the 100 CES is to maintain/repair/revitalize the base infrastructure. Specifically, the role of the Pavements and Construction Equipment shop is to maintain and repair horizontal structures i.e. pavements or equivalent and operate heavy machinery. This piece of equipment will enable the shop to conduct preventative maintenance effectively reducing time, energy, and cost. Without this machine there is more potential for delayed sorties as ice can form on hard surface and prevent crews and aircraft from safely departing.

1.2 Background: On most Air force Installations, Deicing is done prior to predicted weather events when freezing temperatures are combined with precipitation to prevent ice forming/snow forming. This is done by towing a deicer/sprayer trailer behind a tractor full of deicing chemicals that can expand its reach and cover a large amount of ground such as 15m.

1.3 Scope: The scope of work that is to be completed under this contract is for the simple procurement of a 4000 L sprayer that will be used by the active-duty military and civilian workforce within the Pavements and Construction Equipment shop, 100 CES. This piece of equipment would help our section to carry out our day-to-day mission of ensuring that the airfield remains in a fully mission capable status and remain free from any stoppages caused by snow and/or ice. The desired outcome would be for the shop to conduct less passes and cover more airfield without having to delay aircraft by frequently refilling chemical and by doubling current capes that is possible to cover the entire runway. The requirement is a tow behind 4000 L sprayer capable of dispensing chemicals at various widths of coverage to aid in the deicing process or prevent ice from accumulating on pavement surfaces.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide the equipment, tools, materials, transportation, safety equipment, any other items necessary to operate the sprayer. The sprayer must be able to be towed behind a tractor and used with a PTO, as well as have working led lights and a manually folding boom at 2, 7, and 15 meters. Lastly, must have an in cab on or off switch so operator can perform the spraying function without having to leave the tractor. Specifications listed below in 3.2.

3.2

· 4000L main tank (Plastic tank with Stainless steel baffles)

· 15M 30 Nozzle manual fold & lift spray boom with spring loaded outer sections (will fold and spray @ 2M, 7M, & 15M)

· Boom Folded width 2.4M

· ¾” Spray lines fitted with single anti-drop nozzle assemblies and 08 low drift IDK nozzles

· Bertolini 180 Lpm PTO diaphragm (540 RPM)

· PTO shaft with safety guards

· 5 section manual spray and pressure controls

· In cab 12V master spray on/off switching only

· 2” tank fast fill suction probe with an 8M hose kit

· 2” pump filtration & complete tank drainage

· 2” male instantaneous fire coupling tank fill point

· Single super lorry type wheels (385/65-22.5 block tread pattern)

· Mudguards

· Hydraulically braked axle with suspension

· LED road lighting

· Boom end & workstation lights and chassis top mounted airport approval beacon

· Jacking drawbar stand

· Lockable PPE storage locker & 10L hand wash station

· Spares package including spare wheel & tyre, filters, nozzles bodies & 30x10F110 spray nozzles

· All steelwork painted signal yellow color (2 pack paint system, double undercoat, and topcoat)

· 1 year manufactures warranty

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal, and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

4.4 Government Furnished Material: None

4.5 Applicable Directives: List any additional directives the Contractor must comply with. Reference the directive to a specific part of the Statement of Work in order to ensure the Contractor clearly understands the requirement.

5.0 Appendix: Related Documents

List out any documents that will be attached to this Statement of Work. Drawings, directives, etc (provide the attached documents). Quotes for the item, brochure, and SDS will be provided with this document.