Statement of Work.docx

Statement of Work

(SOW)

“F-35 Equipment Vertical Storage Solution” at Royal Air Force (RAF) Lakenheath “Rev.1, 16th May 2024”

1.0 Introduction

1.1 Mission: The F-35 Alternate Mission Equipment (AME) Section accounts for, maintains, and controls 3.2K AME assets belonging to both the 493rd and 495th FGS. This project will increase F-35 readiness by ensuring we can store all our equipment in a manner that is readily available.

1.2 Background: Due to limited storage options and sheer number of assets requiring storage, The request is accompanied by several pieces of handling equipment to ensure workplace safety and ease of access. This will significantly reduce limitations when it come to maintenance and equipment availability.

Scope: This work would include the procurement and installation of automated vertical storage and retrieval solutions. This would be to provide the same storage solution in terms of specification and dimensions across two buildings. The work would support the mission of both the 493rd and 495th Squadrons In building 1379 and 1358 Maintenance Hangars.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Workdays are from Monday through Friday excluding US federal holidays and UK bank holidays. Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 The contractor must provide all personnel, equipment, tools, materials, supervision, transportation, safety equipment, Risk Assessments and Method Statements in advance of the works and any other items, with the services necessary to deliver and install the shelving and racking systems into the new warehouse.

3.2

- High density vertical storage

- Automatic delivery to access window

- Multi function positioning system with height sensor

- Ability to store multiple sized and weighted items

- Lockable sliding door

- Rollers in access opening

- Automatic closing doors

List of Item dimensions requiring storage are detailed in the table below.

- Table is for total amount of items requiring storage to be distributed across the two facilities.

Installation area dimensions (per facility):

Details of the area zone with dimension for a storage solution within the space of each building can be found in the attached floor plan document.

Width: 5800 mm Length: 10,500 mm Height: 6500 mm

Weight & loading:

- Total maximum fully laden weight including machine = 42000 kg

- Max force = 7.3 Kilonewton per square meter (KN/M2)

- Self levelling bolts for uneven surface

- No anchoring to floor required

Electrical requirements:

- Contractor to specify electrical connection requirements including phase supply, voltage, amps and any need for a dedicated isolator switch.

- 5m length cable to connect to electrical connection from above.

- Earthing conductor

- In-built power isolator

- In-built mains isolator

- Pick shelf controls

- Energy efficient glare free lighting inside retrieval opening

Features:

- LCD colour touch screen display

- Universal keyboard arm (swiveling & height adjustable)

- Search capability via keyword and codes Must include:

Storage locations Article numbers Stock quantities.

Minimum inventories

Central controller software management

- Integrated storage management for items

- Management of data to storage units

- Can be used as the control panel to operate each unit independently.

- Tray pre-positioning option

- Must have ability to run software without connection to data network for security purposes.

- One required for each building

- Software support including troubleshooting and updates for a 36month period. (Including any initial included plan)

Safety features:

- Emergency stop

- Secondary safety circuit to allow continued operation despite malfunction

- Lockable sliding door

- Full expanded safety bypass system

Contractor to determine by the number of items in the table and the storage zone marked in attached drawing.

Storage trays:

- Galvanised

- Reinforced floor

- Reinforced edge

- Integrated grab handles

- Maximum load

- Must hold loads up to 500kg

- Must be manually removable onto docking trolley/rolling cart listed below

- Heavy duty steel construction

- To take weight of loaded tray at full capacity up to 500kg

- Lockable castors

- Handles for maneuvering

- Galvanized bed

- Dimensions, height, and tracks for receiving storage trays from access opening without powered assistance.

- To be carried out by approved trained engineers

- Must include same day response time maximum

- Period required, 36 months coverage. (Including any initial included plan)

3.3 All dimensions are exact.

3.4 The contractor shall provide images of the products that will be provided as part of the quote.

3.5 If the contractor requires a site visit to assist in the quote and enable accurate pricing for the installation work, a site visit can be facilitated upon request.

3.6 All items to be delivered, installed and commissioned at RAF Lakenheath, United Kingdom.

3.7 Any equipment needed to facilitate the installation shall be provided by the contractor.

3.8 The contractor shall remove all packaging and dispose of in accordance with local regulations.

3.9 The contractor shall provide adequate training upon installation of the storage solution.

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any o ne dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.

4.4 Applicable Directives: N/A

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