Statement of Work.docx

STATEMENT OF WORK

GTA (Gynecological Teaching Associate) pelvic exams, CBE (clinical breast exams), and facility rental of conference and clinical exam room rental.

DEPARTMENT OF VETERANS AFFAIRS

Veterans’ Health Administration (VHA) Malcom Randall Veterans Affairs Medical Center Primary Care Service and Emergency Department Providers

1.0. Objective

The purpose of this acquisition is to provide the Malcom Randall Veterans Affairs Medical Center (MRVAMC) with services including training designated as Women’s Health Mini Residency for the support of MRVAMC meeting the national measure of 85% of women Veterans assigned to a Women’s Health Primary Care Provider.

2.0. Introduction

MRVAMC was approved and funded to ensure training for employees designated as Women’s Health PACT teams for support of caring for MRVAMC women Veterans’ population. This training will allow for current and new employees to be trained to care for women Veterans. Contractor services are required to support the medical center's Primary Care Service training of designated employees.

3.0. Background

MRVAMC’s Primary Care Service currently has 75 provider and 252 nurse employees that require women’s health training to ensure the best possible care to our veterans. This number increases yearly therefore this would be a base plus four option years.

4.0 Scope

Provide Examination Facilities and Gynecologic Teaching Associates (GTAs) in support of the execution of Women’s Health educational services. Conduct all necessary training and coordination to ensure proper training of employees in accordance with the SOW. The contractor is to provide GTA’s, materials, oversight, and set up to support the training and Simulation; and any training documentation required.

The base year, FY24, will require 6 training sessions, each option year will require 4 training sessions. Each training session will consist of enough GTAs provided by the vendor, to be able to provide up to 25 providers to each be able to perform a clinical breast exam and pelvic exam on the GTAs. Each training session will be two (2) half days in length, that will take place during normal working hours. Facilities (conference room and clinical rooms) to be provided by the vendor and need to be near (within 3 miles) and within walking distance to the Malcom Randall VAMC due to employees allotted work schedules.

Requesting Base Year (2/28/2024 - 2/27/2025), with four option years to renew thereafter:

Option Year 1 (2/28/2025 - 2/27/2026) Option Year 2 (2/28/2026 - 2/27/2027) Option Year 3 (2/28/2027 - 2/27/2028) Option Year 4 (2/28/2028 – 2/27/2029) Vendor will need to provide the following services:

· GTA pelvic exams, CBEs

· Clinical Room rental to support the CBE and GTA pelvic exam for up to 5 providers.

· Conference (Briefing/Debriefing) Room rental to accommodate 25 providers.

· Not to exceed 45% administrative fee.

5.0 Contract Type

Firm Fixed Price for the dates specified.

6.0 Pricing

The vendor will invoice the Malcom Randall VA Health Care System (MRVAMC) at the completion of the instruction.

Invoice will include the following fees for:

· GTAs

· Clinic Room rental

· Conference (Briefing/Debriefing) Room rental

· 45% administrative fee.

These fees are valid during the fiscal year and are subject to change according to the vendor annual budget revision for the following fiscal year.

Deliverables are not mutually exclusive to one specific Task. A deliverable may be required across multiple tasks. Any deliverables identified as Other Direct Costs (ODCs) will be proposed on an at cost basis.

7.0 Non-Personal Services

In accordance with FAR 37.104 and 5 U.S.C. 3109, this requirement has been determined to be a non-personal services contract. A non-personal services contract is a contract under which the contractor personnel providing the services are not subject to continuous Government supervision and or control, either by the contract's terms or by the manner of its administration.

8.0 Location and Hours of Work

The training will take place in close proximity (within 3 miles) of Malcom Randall VAMC located in Gainesville, FL, training location and required space will be provided by the contractor. The training hours needed are from 1300 to 1700, and will take place in days when space and GTAs are available except during US Federal Holidays, vendor holidays and vendor closures.

There are eleven (11) Federal holidays set by law (USC Title 5 Section 6103) that the Department of Veterans Affairs follows:

a. Six (6) Federal holidays are set by day of the week and month:

b. Five (5) Federal holidays are set by date. If any of these dates fall on a Saturday, the Friday before shall be observed as a holiday. If any of these dates fall on a Sunday, the following Monday shall be observed as a holiday.

9.0. Comprehensive Training Services

a. The Contractor shall provide GTA and gender specific training for designated employees in the Malcom Randall VA Health Care System (MRVAMC) contingent to GTA availability and taking into consideration the possibility of unexpected last-minute circumstances, beyond the vendor’s control. In this event, the vendor will not be held responsible for anything more than to arrange reasonable accommodations according to space and GTA availability.

The vendor requires a minimum of 48 hr. notification if the number of participants of the Malcom Randall VA Health Care System (MRVAMC) is less than was planned.

If this notification is not received at least 48 hr. in advance, the GTA fee will remain the same as if the planned participants were present.

b. The contractor is to provide GTA’s, materials, oversight, and set up to support the training.