Statement of Work.docx

Project Number: 630-16-101B Project Title: Installation of Rental Temp Chiller for NY VAMC

Scope of Work

Performance Period: 240 calendar days

Description of Work:

Provide service, labor and material for all required site prep work, hookup, install, and equipment for the Veteran’s Affairs Medical Center, 423 East 23rd Street, New York, NY 10010.

The Contractor shall furnish all labor, materials, tools, supervision, equipment, safety, shop drawing, forklifts, rigging, delivery, permits, necessary to supply and install rental chillers and associated equipment. At minimum the following shall be performed:

BASE Contract:

1. The Contractor shall provide three (3) 400-ton air cooled chillers for a rental period of 6 months. Chillers are to be of modern design featuring inverter powered screw compressors. Chillers will combine high energy efficiency ratio with lower sound levels. There will be no penalty if the chillers are returned early.

2. The Contractor shall provide an additional two (2) 400-ton air cooled chillers to the same specifications for a rental period of 3 months during June, July and August 2024. There will be no penalty if the chillers are returned early.

OPTIONAL Contract

3. For the original three (3) units, there may be one (1) one-month option rental.

4. For the additional two (2) units rented during the summer months, there may be one (1) one-month option rental.

BASE Contract (continues)

5. The Contractor shall provide a rental 4160V disconnect switch, rental transformer (4160V to 480V) and distribution panel with circuit breakers for the duration of the chiller rental. The contractor shall provide labor and material necessary to connect the transformer and distribution panel to the rental chillers. The disconnect switch, transformer and distribution panel shall be sized to allow operation of all five rental units at one time.

6. The Contractor shall provide all assembly necessary to connect all chilled water piping from the five (5) air cooled chillers to the Manhattan VAMC main chilled water system. The Contractor shall provide pumps, hoses, couplings and adapters for all associated equipment with capacity that is sufficient to circulate the chilled water throughout the buildings and provide cooling to the Manhattan VAMC.

7. The Contractor shall provide submittal and shop drawing for the equipment rental.

8. The Contractor shall utilize 4160V to power the rental chillers supplied by others from the Electric Service room to the rental disconnect switch. Hook up of the 4160V power to the disconnect switch and transformer will be performed by others.

9. The Contractor shall, at the end of the rental period, remove all installed materials and return the chillers.

10. Refer to General Requirements and Safety Requirements.

11. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.).

12. The Contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation and repair will provide the capacities and characteristics specified.

13. It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting.

14. The Contractor shall be responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government.

15. The Contractor must coordinate and schedule all work with the VA.

16. The C&A requirements do not apply, and that a Security Accreditation Package is not required.

17. The Contractor is responsible for completing the VA Privacy and Information Security Awareness training.

VA Patient Privacy and Network Infrastructure None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on site for install will not need access to VA network. All contractors must comply with VA regulation and complete the following training: “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information.”

· Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions.

· The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form in not applicable.

· A VA Directive 6550 Pre-Procurement Assessment form is not applicable.

Privacy Training:

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information

· All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

See Attachment A – VA Privacy Training for Personnel without Access to VA Computer