Statement_of_Work.docx

Bureau of Land Management

National Historic Trails Interpretive Center

Summer Youth Wagon Trail Trek

Statement of Work for the Youth Wagon Trek

TABLE OF CONTENTS

Statement of Work (SOW) for the Youth Wagon Trek

1.0 General

1.1 Background

The mission of the Bureau of Land Management is to is to sustain the health, diversity, and productivity, of public lands for the use and enjoyment of present and future generations. The mission of the National Historic Trails Interpretive Center is “to interpret the significant role of the area’s historic trails in the history of the United States by providing exceptional visitor, educational, and volunteer programs. We seek to promote public understanding of both America’s Western Native Cultures and historic Westward Expansion while highlighting the Bureau of Land Management’s role as active stewards of public lands.” This acquisition has provided experiential training for youth volunteers, adult volunteers, and staff for the past decade to better enable the NHTIC to answer visitor questions and tell the story of the pioneers on the trail.

The contractor shall provide a three-day wagon trek experience along the Historic Trails (Oregon, Mormon, California, and Pony Express) corridor in Wyoming for youth and staff within reasonable distance from Casper, WY. All provisions for the excursion shall be provided for participants including meals, shelters, and bedding. Also, the contractor shall have all necessary permits and permissions for land access along the trail corridor. The experience shall emulate pioneer experiences along the trails. The trek is needed for volunteer training and youth outreach which requires that the contract staff to be knowledgeable of the Historic Trails in Wyoming and be able to engage the participants in discussions with stories and historical explanations. The trek is also the basis for development of temporary exhibits utilized for public outreach at the Center.

1.2 Objective

The objective is to re-enact pioneer experiences of the Historic Trails west safely with youth, staff, and volunteers to augment the interpretation and outreach of the National Historic Trails Interpretive Center. It is also to connect youth volunteers to real world experiences on the land which will promote better conservation and preservation for future generations to enjoy.

1.3 Scope of Work

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this Statement of Work. The contractor shall provide a living history (re-enactment) trail ride by wagon experience for the Youth Trail Trek Program at the National Historic Trails Interpretive Center.

· The trek shall last the duration of three days and two nights.

· It shall take place along the National Historic Oregon, Mormon, California, Pony Express Trail corridor in Wyoming within reasonable distance from Casper.

· The timing of the trek shall be mutually agreed upon by the NHTIC Staff coordinators and the contractor to take place during the month of July, August, or September.

· All necessary provisions for the trail ride shall be provided by the contractor.

· The trail trek shall utilize horse, mule, or oxen to pull wagons for the experience.

· The Trail Trek participants shall consist of up to 16 NHTIC participants.

· The Trail Trek will be provided solely for NHTIC participants and will not have other guests or customers.

· Contract employees shall have passed a fingerprint clearance and background check for working with youth.

· Contractor shall have all necessary permits and permissions, liability insurances, an active emergency action plan on file.

1.4 Period of Performance

The period of performance of this contract is 3 days within the July-Sept for the base and option period as mutually agreed with NTHIC staff coordinators.

1.5 Place of Performance

The trail trek shall take place along the National Historic Oregon, Mormon, California, Pony Express Trail corridor in Wyoming within reasonable distance from Casper.

1.6 Applicable Documents

The contractor shall have all necessary permits and permissions, liability insurances, an active emergency action plan on file with the BLM.

The contractor shall provide proof of background clearance checks to perform work with youth.

CONTRACTOR PERSONNEL SECURITY AND SUITABILITY REQUIREMENTS:

Performance of this contract requires contractor personnel to have a background check conducted. The Contracting Officer’s Representative (COR) will be the sponsoring official, and will make the arrangements for personal identity verification and card issuance.

At least four weeks before start of contract performance, the Contractor shall identify all contractor and subcontractor personnel who will be needed for performance of work under this contract. The Contractor must make their personnel available at the place and time specified by the COR in order to initiate screening and background investigations. The following forms, or their equivalent, will be used to initiate the credentialing process:

• OPM Standard Form 85 or 85P

• OF 306

• Fingerprint card (local procedures may require the fingerprinting to done at a police station; in this case, any charges are to be borne by the contractor)

• Release to Obtain Credit Information Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual’s status.

During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes.

Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance.

Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual’s suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done. If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require subcontractor personnel.

2.0 Specific Requirements/Tasks

2.1 Parent Orientation

The contractor shall attend an orientation meeting not to exceed 90 minutes for youth and parents scheduled prior to the wagon trail trek at a mutually agreed time with the NHTIC staff coordinators. The contractor shall give an overview of the trail trek to the parents and answer questions posed.

2.2 Safety Orientation prior to boarding wagons

Contractor shall provide a safety orientation to participants including but not limited to travel around live animals prior to boarding the wagons.

2.3 Wagon Trek

The contractor shall provide a 3-day wagon trek excursion along the National Historic Oregon, Mormon, California, Pony Express Trail corridor in Wyoming (located within reasonable distance from Casper). The wagon trek shall replicate pioneer experiences along the trail such as walking, camping, and preparing food outdoors.

2.4 Shelter Assembly & Disassembly

The contractor shall provide all shelters necessary for the participants. Shelters should be appropriate for replicating a pioneer experience on the trails. Contractor shall lead construction and deconstruction of the shelters while guiding safety practices of the participants.

2.5 Meal Provision

Contract staff shall provide meals to the participants for the duration of the wagon trek. All food prep and safety regulations shall be followed. All preparation and serving utensils shall be provided by the contractor. Participants may be asked to assist food preparation on a voluntary basis.

2.6 Provide Entertainment with Storytelling or Singing

Contractor shall provide entertainment during the trek with stories recounting wagon train experiences and/or historical accounts from the trails. Singing may be used as means for promoting storytelling as well.

2.7 Stopping at Historical Sites

The contractor shall stop at significant historical sites along the route, giving explanations of the history of the site to the participants.

4.0 Meetings

For all meetings, the contractor shall be responsible for participation. Meetings will be conducted at the NHTIC location at 1501 N Poplar, Casper WY.

4.1. Post-award Kickoff Meeting

Within 5 business days of contract award, the Government will conduct a post-award kickoff meeting at the NHTIC in Casper. (specific date and time to be mutually agreed upon).

4.2. Parent Meeting

Contractor will help facilitate an information session for youth and parents prior to departure. Specific date and time to be planned by NHTIC coordinators and contractor.

6.0 Government Furnished Property/Equipment/Information

All property necessary to perform the contract shall be provided by the contractor.