Statement_of_Work.docx

Statement of Work For Ground/Vehicle Fuel Delivery

Location:

Washita NWR, Butler, OK

Contents

1.0 -- Scope For the supply and delivery of the fuels indicated on Contract Line Items 10 and 20 on an as required basis during the contract period. All deliveries shall be to Washita NWR tanks located at 20834 E 0940 Rd, Butler, OK 73625.

2.0 – Tender Assessment The FWS shall require conformity in the evaluation of tenders to fuels manufactured in the United States and produced from United States refineries.

3.0 – Product Specification

3.1 Any Diesel fuel component shall be ultra low sulfur (no more than 15ppm of sulfur) and comply with the Fuel Standard (Automotive Diesel) Determination 2001 (as amended). Diesel components may be clear or red dyed varieties.

3.2 Unleaded fuel products shall be provided at a minimum of 86 octane level.

4.0 – Blending If blended fuels are provided the Fuel Provider must have and maintain a license to manufacture and/or supply the good in accordance with the United States Fuel Acts.

5.0 – National Fuel Quality Standards

5.1 Current Product Standards

The Fuel Provider must comply with the National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract.

5.2 Future Product Standards

In the event that amendments are made to the National Fuel Quality Standards or the (US) ASTM’s fuel quality standard during the contract period, then the Fuel Provider must comply with the relevant amended Standards for the remainder of the contract period and advise FWS of any amendment or change in the standard.

6.0 – Pricing

6.1 Rack Price

The prices are to be based on OPIS Rack.

6.2 Vendor Pricing to the Government

The per gallon price to be charged the Government for each fuel type delivery made are those prices as established in Attachment 2, Vendor’s Price Schedule. Prices under this contract shall fluctuate throughout the base and option periods of the contract.

The prices will be based on the current OPIS Rack Wholesale Contract Average Price of the applicable terminal (hereinafter referred to as OPIS Rack Price).

The Vendor’s price per gallon will be a “loaded price” – “Day Ahead” OPIS Rack Price on the day on which the Government requests a price quote for delivery.

(fuel + taxes + delivery fee)

6.2.1 Fuels

a. The per gallon price must be reflected in US Dollar figures and include only the following components calculated to 2 decimal places.

6.3 Fuel Invoicing

a. Invoiced prices for all fuel delivered shall be based on (OPIS) rack price.

7.0 – Excise and Taxes All prices shall be inclusive of applicable taxes during the contract period.

8.0 – Usage History/Estimates

8.1 The usage estimates for fuels are

8.2 This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS. The FWS gives no guarantee as to the total of the quantities that it will require during the contract period.

9.0 – Orders The FWS shall request delivery of a line item product and the quantity of that line item product each time a delivery is required during the contract period. The ordering procedure shall be agreed upon between the FWS and the Fuel Provider at the beginning of the contract period.

10.0 – Delivery Days and Times Deliveries shall be to Washita NWR, 20834 E 0940 Rd, Butler, OK 73625. Delivery days shall be Monday to Friday excluding Federal holidays. Delivery times shall be between 8:00 am and 4:00 pm on the delivery days. All deliveries shall be within 72 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (unless a Federal holiday).

Directions to Washita NWR Headquarters (call first): from Hammon, OK follow Highway 33 eastbound for 5 miles to N2090 Rd. Turn left (north) onto N2090 Rd and proceed 1 mile. Turn left (west) on E0940 Rd and proceed ½ mile until you reach the driveway entrance on the south side of E0940 Rd. Fuel tanks are on the immediate left.

11.0 – Delivery and Unloading

11.1 Delivery loads for fuel shall be a minimum of 500 gallons, with as much as two (2) different types of fuel.

11.2 The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment.) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product, and comply with all local statutory requirements pertaining to the handling of fuels.

11.3 The Fuel Provider shall, for each delivery, report to the nominated FWS staff member upon arrival at the fuel tanks and shall liaise with that individual during the unloading process. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third party compliance testing.

12.0 – Quality Assurance

12.1 The FWS will give preference to providers who have a quality assurance system for the manufacturing/production and delivery processes for the fuel. Providers are required to demonstrate in their submissions how they, and their sub-contractors, will manage quality assurance during the contract period including, but not limited to:

13.0 – Testing The cost of all quality assurance testing shall be borne by the Fuel Provider. The Fuel Provider shall be responsible for all quality assurance testing with the exception of third party testing. The Fuel Provider shall notify the FWS representative, within two working days of the testing information becoming available to them, of non-conforming product supplied by themselves or by their sub-contractors to the FWW.

13.1 Third Party Testing

The FWS reserves the right to conduct independent third party testing of the delivered fuel during the contract period. Testing shall be through an accredited third party for the purpose of verifying compliance to the fuel quality standards and/or this specification, the (US) ASTM fuel quality standard, and any specific biodiesel component required of this contract.

14.0 – Non-conformances Should quality testing by either the Fuel Provider’s testing or third party testing reveal that any supplied product is non-conforming, then, where relevant, the follow shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the Fuel Provider shall refund the payment to the government or re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost remove any non-conforming product supplied by the Fuel Provider from the FWS fuel delivery points.

3. The Fuel Provider accepts liability for any damages to the FWS that are attributed to the use of the non-conforming product.

15.0 – Contracting Representatives:

The U.S. Fish and Wildlife Service Contracting Officer is Lydia M. Patrick, 115 Railway Street, Scottsbluff, NE 69361; 308-635-7851, lydia_patrick@fws.gov.

The U.S. Fish and Wildlife Service Contracting Officer Representative (COR) for this project is Caroline Rhoads, Washita NWR, 20834 E0940 Rd, Butler, OK 73625; 580-664-2205, caroline_rhoads@fws.gov.