Statement_of_Work.docx

Statement of Work for Fuel Delivery

LOCATION: Caddo Lake NWR, Karnack, Texas

Contents

1. Scope For the supply and delivery of the fuels indicated on the Contract Line Items 10, 20 and 30 as required during the contract period. All deliveries shall be to Caddo Lake NWR tanks located at 15600 Hwy 134, Karnack, TX 75661.

Delivery loads for fuel at the Caddo Lake NWR shall be a minimum of 500 gallons, with as much as three (3) different fuel types. Unloading of fuels shall be directly into the Refuge storage tanks The Clear Diesel tank holds 500 gallons, the Dyed Diesel tank holds 250 gallons, and the Unleaded tank holds 500 gallons. The tanks are owned by the USFWS. Contract will be for a Base year with 4 Option years.

2. Product Specification

a. Any Diesel fuel component shall be ultra low sulfur (no more than 15ppm of sulfur) and comply with the Fuel Standard (Automotive Diesel) Determination 2001 (as amended). Diesel components may be clear or red dyed varieties

b. Unleaded Fuel Products shall be provided at a minimum of 86 octane level.

3. Pricing

a. Rack Price The prices are to be based on OPIS Rack.

b. Per Gallon Price

1. Fuels The per gallon price must be reflected in the US dollar figures and calculated to 2 decimal places.

c. Fuel Invoicing Invoiced prices for all fuel delivered shall be based on (OPIS) rack price.

4. Excise and Taxes All prices shall be inclusive of applicable taxes during the contract period.

5. Usage History/Estimates

a. The usage estimates for fuels

b. This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the USFWS. The USFWS gives no guarantees as to the total quantities that it will require during the contract period.

6. Orders The USFWS shall request delivery of a line item product and the quantity of that line item each time a delivery is required during the contract period. The ordering procedure shall be agreed upon between the USFWS and the Service Provider at the beginning of the contract period.

7.

Delivery Days and Times Deliveries shall be to the Caddo Lake NWR, 16500 Hwy 134, Karnack, TX 75661. Delivery days will be Monday through Friday excluding public holidays. Delivery times shall be between 8:00 am and 4:00 pm. All deliveries shall be completed within 72 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (unless a public holiday).

8. Delivery and Unloading

a. Delivery loads for fuel shall be a minimum of 500 gallons, with as much as three (3) different types of fuel.

b. The Service Provider shall be responsible for the delivery and unloading of the product. (NOTE: The USFWS has above ground fuel storage facilities without fuel transfer capabilities.) The Service Provider shall have a safe operating procedure for the delivery and unloading of the product and comply with all local statutory requirements pertaining to the handling of fuels.

The Service Provider shall, for each delivery, report to the nominated USFWS staff member upon arrival at the fuel tanks and shall coordinate with the nominated staff member during the unloading process. Upon delivery/unloading, the USFWS may choose to take a sample of fuel for the purposes of third-party compliance testing.

9. Testing The cost of all quality assurance testing shall be borne by the service provider. The service provider shall be responsible for all quality assurance testing with the exception of third-party testing. The service provider shall notify the USFWS representative, within two (2) working days of the testing information becoming available to them, of non-conforming product supplied by themselves or by their sub-contractors to the USFWS.

a. Third Party Testing The USFWS reserves the right to conduct independent third-party testing of the delivered fuel during the contract period. Testing shall be through an accredited third party for the purpose of verifying compliance to the fuel quality standards and/or this specification, the (US) ASTM fuel quality standard, and any specific biodiesel component required of this contract.

10. Non-conformances Should quality testing by either the service provider’s testing or third-party testing reveal that any supplied product is non-conforming then, where relevant, the following shall apply:

a. The USFWS will not be required to pay for any product found to be non-conforming. If payment has already occurred, then the service provider shall refund the payment to the government or re-supply an equal amount of fuel that does conform.

b. The service provider shall, at its own cost, remove any non-conforming product supplied by the service provider from the USFWS fuel delivery points.

c. The Service Provider accepts liabilities for any damages to the USFWS that are attributed to the use of the non-conforming product.

11. Contracting Officer Representative (COR):

The US Fish and Wildlife Service Contracting Officer is Lydia M Patrick, 308-635-7851, lydia_patrick@fws.gov.

The US Fish and Wildlife Service Contracting Officer Representative (COR) for this project is Erik Duerkop, Caddo Lake NWR, 15600 Hwy 134, Karnack, TX 75661, 903-679-9148, erik_duerkop@fws.gov.