Statement_of_Work.docx

Scope of Work Heating, Air Conditioning and Ventilation Maintenance and Repair for Salem Maritime NHS, Salem MA; and Saugus Iron Works NHS, Saugus MA

Table of Contents

Section 1.0 Background and location Section 2.0 Scope Section 3.0 General Section 4.0 Firm Fixed Price and Unscheduled work/Service Calls Section 5.0 Proposal Evaluation Section 6.0 Scheduling Section 7.0 Invoicing Section 8.0 Task Order Administration Section 9.0 Government-Furnished Property Section 10.0 Security Section 11.0 Place of Performance Section 12.0 Period of Performance Section 13.0 Contractor’s Use of Premises Section 14.0 Restrictions Section 15.0 Definitions Section 16.0 Warranty

1.0 Background and Location

1.1 Mission: Salem Maritime National Historic Site (SAMA) preserves grounds and buildings to commemorate the Maritime History of the United States. Saugus Iron Works National Historic Site (SAIR) preserves the history of the first successful Iron Works in the United States.

1.2 Description: The work described in this statement of work is intended to provide HVAC annual services and emergency repairs which complies with all applicable laws, rules, and regulations. The work described includes all necessary supervision, tools, equipment including safety equipment, labor, supplies and transportation. The work will be performed at Salem Maritime NHS in Salem, MA and Saugus Iron Works NHS in Saugus, MA. The equipment included in this contract is to maintain comfortable work and use spaces for staff and visitors (typical seasonal HVAC systems), and also to control climate in spaces used for storage of museum curatorial collections (these systems use heat, Air Conditioning/cooling (AC) and humidification year-round).

Prior to submitting a quote, offerors are urged and expected to inspect the sites where the services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim (compensation of additional time) after contract award.

1.3 Purpose of Contract: All work of this Contract shall be performed in accordance with the following applicable laws, ordinances, rules, regulations and standards:

The National Electric Code.

Massachusetts Building Code The Massachusetts Electric Code.

American Society of Mechanical Engineers (ASME) American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Massachusetts Department of Public Safety

OSHA

Massachusetts Department of Public Health Covid-19 Protocols.

The contractor shall furnish all labor, transportation, materials, supplies, and supervision for the maintenance and repair of all the described HVAC units as in accordance with accepted maintenance, repair and inspection practices as set forth in the above-referenced applicable laws, ordinances, rules, regulations and standards.

The maintenance, inspections, and repairs are to ensure that the HVAC equipment is in good working order to provide a comfortable and clean environment for the general public and employees. The HVAC equipment is located at Salem Maritime NHS and Saugus Iron Works NHS (See Section 1.5-A and 1.5-B). The Park’s requirement is for a base year period of performance and four option periods, each with a period of performance of one year.

1.4 Type of Contract:

The type of contract is a combination of:

A. firm fixed price (FFP) for Annual Preventative Maintenance B. Time and Materials (unplanned service and Service calls)

1.5 Description of Equipment:

The heating, air conditioning and ventilation, (HVAC) equipment in this scope of work is located within each park Salem Maritime NHS and Saugus Iron Works NHS. The information for each park’s HVAC equipment is as followed:

· Saugus Iron Works NHS HVAC Equipment:

*Building 232*

232 Central Street- Saugus, M.A 01906 (See Figure 1.5-A)

~ Hot/Cold Air Gas Furnace/AHU Combo (located in basement of Building 232

· Make- Lennox

· Model- C33-50/60C-2f-3

· Serial number- 6006L27125

· Max design press: 450 PSI

· Refrigerant Evaporator also a section of heat pump

· Gas

· Services 1st and 2nd Floor Building 232

· Thermostat located 1st floor on top of basement stairs

· Heat and cools

· 4/5 Ton

· Filter (1)- 16x25x1

~Outdoor Condenser Unit- (located outside of building in gated area)

· Make- Lennox

· Model- 13ACD-048-230-02

· Serial Number- 5807B31443

· 1 HP electrical Rating

· Electric

· Services 1st and 2nd floor Building 232

· 4 ton

~Curatorial Humidifier (located Basement building 232)

· Make- VAPORMIST

· Model- VM99-2

· Serial Number- 1154256-01-01

· Phase 1

· 120-volt

· Hertz- 50/60

· Amperage- 16.7a

*Building 232 is Saugus Iron Works Primary Location for Curatorial storage and office spaces/ break rooms.

* All maintenance for HVAC equipment listed in section 4.1-A.

*Building 230*

230 Central Street- Saugus, M.A 01906 (See Figure 1.5-A)

~Hot/Cold Air Gas Furnace/ AHU Combo (Located in Building 230 Basement)

· Make- Lennox

· Model- C33-258-2F-3

· Serial Number- 60006K19822

· Refrigerant evaporator also as section of heat pump

· Max design press- 450 psi

· 1 filter- 16x25x1

· Thermostat located bottom of Basement stairs

· Heats and cools

· 3.5 ton

~Hot/Cold Air Gas Furnace/ AHU Combo (Located next to previous in Building 230 Basement)

· Make- Lennox

· Model- C33-50/60C-2F-3

· Serial Number- 6006L27132

· Refrigerant evaporator also as a section of heat pump

· Max Design Press- 450 psi

· 1 filter- 20x-25x1

· Thermostat located 1st floor hallway near kitchen

· Heats and cools

· 4/5 Ton

~Holt/Cold Air Gas Furnace/ AHU Combo (Located in Building 230 addition 1st Floor Closet)

· Lennox

· Model- C33-25B-25-3

· Serial Number- 6006K19829

· Refrigerant evaporator also as a section of heat pump

· Max Design Press- 450 psi

· 1 filter- 20x-25x1

· Thermostat located in library 1st floor

· Heats and cools

~Curatorial Humidifier (located in Building 230 Basement)

· Make- VAPORMIST

· Model- VM99-2

· Serial Number- 1154256-01-02

· 120-Volt

· Phase 1

· Hertz- 50/60 hz.

· Amperage- 16.7A

~ Outdoor Condenser Unit Building 230 (located outside in gated area)

· Make- Lennox

· Model- 13ACD-024-230-02

· Serial Number- 5807A11911

· Design pressure Hi-278 PSIG/ Low-144 PSIG

· Contains HCFC-22

· Factory Charge – 4lbs-8ozs

· Electrical Rating- 1PH- 60HZ

· Compressor- PH1/ RLA 7.7/ LRA 40

· Fan Motor- PH 1/ FLA 1.0/ HP 1/5

· 2 ton

~ Outdoor Condenser Unit Building 230 (Located Outside in Gated Area)

· Make Lennox

· Model- 13ACD-018-230-02

· Serial Number- 5807A11827

· Design pressure Hi-278 PSIG/ Low-144 PSIG

· Contains HCFC-22

· Factory Charge – 4lbs-8ozs

· Electrical Rating- 1PH- 60HZ

· Compressor- PH1/ RLA 7.7/ LRA 40

· Fan Motor- PH 1/ FLA 1.0/ HP 1/5

· 2 ton

~ Outdoor Condenser Unit Building 230 Addition (located Outside in gated area)

· Make- Lennox

· Model- 13ACD-048-230-02

· Serial Number- 5807B33991

· Contains HCFC-22

· Factory Charge 12 lbs. 12 ozs.

· Electrical Rating- 1PH/ 60 HZ

· Design pressure Hi-278 PSIG/ Low-144 PSIG

· Compressor- Ph1/ RLA 19.2/ LRA 97

· Fan Motor- PH 1/ RLA19.2/ LRA 97

· Has DYE in the system

· 2 ton

*Building 230 is Saugus Iron Works Primary Location for Curatorial storage and office spaces/ break rooms.

* All maintenance for HVAC equipment listed in section 4.1-A.

*Museum*

No Address- located next to Visitor Center at 244 Central Street- Saugus, M.A 01906 (See Figure 1.5-A)

~ Boiler for Museum (Located in rear entry door to utility room)

· Services all AHU- 1, 2, 3, 4 all listed below

· Make- Lochinvar

· Model- Knight KBN285

· Serial Number- C10H10026858

· Services AHU 1, 2, 3, 4- 4/ zones total

· Gas fed

· Control number- M-9

~Air Handling Unit 1 (Located in rear exterior entry utility room)

· Distributes heat and cooling to utility room and conference room 1st floor museum

· Make-Lennox

· Model- CBX32MV-048-230-6-06

· Serial Number- 5810F15690

· Electrical- 1HP/ 7.4 FLA/ 1 PM/

· Thermostat located conference room on the wall

· 1 filter filters 20x24x1

· Electric

· 4 ton

~ Air Handling Unit 2 (Located in alarm panel Room)

· Distributes Heat and Cooling to 1st floor Native American Exhibits Room and Visitor Center Entry Area 1st Floor

· Make- Lennox

· Model- CBX32MV-048-230-6-06

· Serial Number- 5810F15694

· Electrical- 1HP/ 7.4 FLA/ 1 PM/

· Thermostat located in hallway 1st floor before conference room door

· 1 filter- filters 20x25x1

· Electric

· 4 ton

~Air Handling Unit 3 (Located in rear exterior entry utility room)

· Distributes Heat and cooling to 1st Floor Water Wheel Exhibit Room

· Make- Lennox

· Model- CBX32M-036-230-6-05

· Serial Number- 5810D18869

· Electrical- 1HP/ 7.4 FLA/ 1 PM/

· Thermostat located in 1st floor Water Wheel Exhibit room on left wall as you walk in

· 1 filter- filters 20x20x1

· Electric

· 3 ton

~Air Handling Unit 4 (Located in 2nd Floor attic space)

· Distributes heat and cooling to 2nd floor Curatorial space

· Make- Lennox

· Model- CBX32M-036-230-6-05

· Serial Number- 5810D18868

· Electrical- 1HP/ 7.4 FLA/ 1 PM/

· Thermostat located on east facing wall at top of stairs

· 1 filter- filters 20x20x1

· 3 ton

· Electric

*The Museum is used for curatorial storage and is a major visitor use area, as it has video and exhibits for public use.

* All maintenance for HVAC equipment listed in section 4.1-A.

*Visitor Center*

244 Central Street- Saugus, M.A 01906 (See Figure 1.5-A)

~Boiler (Located in Basement in Iron Works House)

· Make- Weil- McLain

· Model- GV-6

· Series Number- 4

· Gas fed

· Heating capacity- 153,000 BTU/ Hr.

· Zones- 3

· Zone 1- Modeen Brand heaters in basement with thermostat located at bottom of stairs

· Zone 2- 1st floor visitor center thermostat on the wall

· Zone 3- 2nd floor visitor center thermostat at top of stairs in hallway ~AHU-1 (1st floor utility closet)

· Brand Lenox- Elite

· Model number- CB30M-21/26-4p

· Serial Number- 5807B23440

· Electric

· 1.5-2 ton

· Filter (1) 16x20x1

~ AHU-2 (located in attic of 2nd floor in a ceiling panel door supplies closet)

· Band Lenox-Elite

· Model Number- CB30M-21/26-4p

· Electric

· Serial number- unknown

· 1.5-2 ton

· Filter (1) 15x20x1

~ Outdoor AC Unit 1 (located next to visitor center in gated area)

· Make- Lennox

· Model- 13ACD-018-230-02

· Serial Number- 5806M10289

· Contains HCFC-22

· Factory Charge- 4lbs 8 ozs.

· Design Pressure- hi 278 PSIG/ Low 144 PSIG

· Electrical Rating- PH 1/ RLA 7.7/ LRA 40

· Fan Motor- PH 1/ FLA 1.0/ HP 1/5

· Services 1st floor cooling

· 1.5 ton

~ Outdoor AC Unit 2 (Located next to other unit in gated area)

· Make- Lennox

· Model- 13ACD-024-230-02

· Serial Number- 5807A11909

· Contains HCFC-22

· Factory Charge- 4lbs 8 ozs.

· Design Pressure- hi 278 PSIG/ Low 144 PSIG

· Electrical Rating- PH 1/ RLA 7.7/ LRA 40

· Fan Motor- PH 1/ FLA 1.0/ HP 1/5

· Services 2nd floor cooling

· 1.5 ton

*The visitor Center Serves as the primary entry location for visitor use, as well as has additional office space on the 2nd floor

* All maintenance for HVAC equipment listed in section 4.1-A.

*Assembly Shop*

No Address Associated- Building at East side entry gate along Riverbank Road (See Figure 1.5-A)

~ Hot air Gas Furnace/ AHU Combo Heat Only (Located in rear of Assembly Shop)

· Make- Bryant Plus 90

· Model- 350MAV048100FGKA

· Series- G

· Serial Number- 3802A11583

· Motor- ½ HP

· Max Unit Amps 10.2

· Gas Fed

· 1 filter- 20x25x4

· 1 zone

· Thermostat on wall to left after you enter

* Carpentry Shop*

No Address Associated- Building at East side entry gate along Riverbank Road (See Figure 1.5-A)

~Hot Air Gas Furnace/ AHU Combo Heat Only (Located in Closet inside Carpentry Shop)

· Make- American Standard

· Model- ADH2B060A9V3VBA

· Serial Number- Unknown

· Gold Series

· Gas Fed

· 1 filter- 20x25x4

· 1 zone

· Thermostat on wall to right after you enter

*The Carpenter and Assembly Shops are both used primarily by park personnel within the maintenance division as our main workshop areas.

· Salem Maritime NHS HVAC Equipment

*Customs House/ Bonded Warehouse*

172 Derby Street- Salem, M.A 01970 (See Figure 1.5-B)

~Customs House Boiler (in Bonded Warehouse Basement) (also provides heat to Hawkes, Derby, West India Goods Store-WIGS)

· Make/Model: Weil-McLain

· model number- JB1C-07-RM7895C-LL.15-UL

· Serial Number- U42665A-01-1195

· Burner- Cyclomatic/ Webster

· Gas Fed

· Each house outside of customs has a stand-alone electric circulator pump which heats radiators throughout house. Lubricate and inspect each year as needed.

· Heat only- NO AC for this system

· Thermostats are located next to 1st floor stairs

· Spaces are used for Interpretive use, storage, office space

~Bonded Warehouse – Boiler – for Climate Controlled Storage Area on 2nd and 3rd floor (referred to as “Bally Box”) - (Located in the Customs House Basement next to the Large Boiler listed above).

· Make/Model- Raypak

· Model Number- M4-0042R

· Heat Only- used to provide heat to the AHU located on top of Bally Box

· Thermostat is in Bally Box Control Panel

~Bally Box- Condensate Unit (steam humidifier) (On Top of Bally Box- services the entire unit)

· Make/Model- Condair- Nortec

· Model Number- EL DUCT 5/120/1

· Serial Number- 2339935

· 120 volt/ 15.6 amps/ max 20 amp/ phase:1

~Bally Box- AC Unit (On Top of Bally Box- services the entire unit)

· Make: UNITED COOLAIR CORPORTAION- YORK, PA

· Model Number- BSP12GIAS

· Serial Number- 000221

· Condensing Section Model Number- BSP12GIAS

· Phase 1/ Cycle 60/ Cond. Motor HP .5

· 1 ton

~Bally Box - Air Handling Unit (1 AHU) (On top of Bally Box)

· USA Coil and Air

· Model- FM0-015-FLD

· Serial number- 3602A911

· 230 volts

· 60 hertz

· Phase 1

· Provide the heat and cooling necessary to Bally Box

· The Bally box is used for Curatorial storage and serves a climate-controlled room with heats/ cools and condensates excess humidity.

· 3 ton

*Derby House*

168 Derby Street- Salem, M.A 01970 (See Figure 1.5-B)

~Circulator Pump- (located in Derby Basement- moves water from Customs House boiler to heat Derby House Radiators)

· Make- Bell & Gossett

· Model- Series 100

· Serial Number- 106189

· Electric

· Thermostat located on 1st floor

*Hawkes House*

174 Derby Street- Salem, M.A 01970 (See Figure 1.5-B)

~Circulator Pump- (Located in Hawkes House Basement- Moves water from Customs House Boiler to heat radiators throughout Hawkes House.

· Make- Taco

· Model- Taco 120-12-678

· Thermostat located on 2nd floor hallway

*West India Goods Store*

164 Derby Street- Salem, M.A 01970 (See Figure 1.5-B)

~Circulator Pump- (Located in West India Goods Basement Crawl Space- Moves water from Customs House Boiler to Heat Radiators in West India Goods Store)

· Make- Taco

· Model- Taco 120-12-678

· Thermostat located on 1st floor

*Narbonne House*

71 Essex Street- Salem, M.A 01970 (See Figure 1.5-B)

~Gas Furnace / AHU All in One

· Make- York

· Model- York TG9S Series

· Serial Number- WIH6865161

· Heat Only

· Gas fed

· 1 filter/ size- 14x20x1 (in Unit)

· Thermostat- Behind Kitchen Door

*Pedricks Store House*

No Address- Next to Wharf Restrooms located in center of Derby Wharf at Shoreline next to the Friendship of Salem (Large Tall Ship) (See Figure 1.5-B)

~Gas Furnace/ AHU All in One

· Make- Carrier

· Model- Carrier 59SC5A

· Serial Number- 1712A46903

· Heat only

· Gas Fed

· 2 Filter on 3rd Floor- Size- 16x16x1

*St. Josephs Hall*

160 Derby Street- Salem, M.A 01970 (See Figure 1.5-B)

~Basement HVAC Unit AHU-1

· Make- Goodman

· Model- ARO90

· Serial Number- 212611621

· Electric

· 4 filter- 16x20x2 (In Unit behind face plate of AHU-1)

· 4 ton

~1st Floor- Carpenter Shop

· (2) filter in Unit- 14x30x1

· Make- Goodman

· Model-ARO90

· Electric

· 4 ton

~AHU-2 (2nd Floor)

· Make- Goodman

· Model-ARUF049-00A-1

· Serial Number- 0401721003

· Electric

· 1 air filter in behind wall vent grate (20x20x1)

· 4 ton

~AHU-3a-3b (2 units) (2nd Floor)

· Make- Goodman

· Model-ARUF060-00A-1

· Serial Number- 0402763029

· Electric

· 2 filter- in bathrooms (20x20x1)

· 4 ton

~AHU-4 (3rd floor)

· Make- Goodman

· Model- ARUF049-00A-1

· Serial Number- 040721003

· Electric

· Filters behind each room ceiling vent (10x10x1) multiple (10 totals amongst all 3rd floor AHU units

~AHU-5 (2nd Floor)

· Make- Goodman

· Model- ARUF049-00A-1

· Serial Number- 0401721204

· Electric

· 4 filters- size unknown

· 4 ton

~ AHU-6 (3rd Floor)

· Make- Goodman

· Model- ARUF024-00A-1

· Serial Number- 0306478981

· Electric

· Filters behind each room ceiling vent (10x10x1) multiple (10 total amongst all 3rd floor AHU units

~Rooftop AC Unit 1 (roof top)

· Model- CKL24-1k

· Serial Number- 401026477

· AC

· 3-5 ton

~Rooftop AC Unit 2 (Roof top)

· Model- CKL60-1

· Serial Number- 307444140

· AC

· Electric

· 3-5 ton

~Rooftop AC Unit 3 (Roof top)

· Make Goodman

· Model- CKL60-1

· Serial Number- 307443975

· AC

· Electric ~Rooftop AC Unit 4 (Roof top)

· Make- Goodman

· Model- CKL49-1

· Serial Number- 301513722

· AC

· Electric

· 3-5 ton

~Rooftop AC Unit 5 (Roof top)

· Make- Goodman

· Model- CKL090-3

· Serial Number- 401667323

· AC

· Electric

· 3-5 ton

~Rooftop AC Unit 6 (Roof Top)

· Goodman

· Model- GSL1304B1CB

· Serial Number- 1402157493

· AC

· Electric

· 3-5 ton

~Rooftop AC Unit 7 (Roof Top)

· Make- Goodman

· Model- CKL60-1

· Serial Number- 310115305

· AC

· Electric

· 3-5 ton

~Basement Boiler B-1 (Basement)

· Make- U.S Boiler Company- Burnham ESC

· Model- Burnham ESC6C

· Serial Number-65546940

· Heat and hot water

· Gas fed

~Basement Boiler B-2 (Basement)

· Make- U.S Boiler Company- Burnham ESC

· Model- Burnham ESC6C

· Serial Number- 65601206

· Heat and Hot water

· Gas Fed

~Basement Boiler B-3 (Basement)

· Make- U.S Boiler Company- Burnham ESC

· Model- Burnham ESC6C

· Serial Number- 65601205

· Heat and Hot Water

· Gas Fed

~Basement Boiler B-4 (Basement)

· Make- U.S Boiler Company- Burnham ESC

· Model- Burnham ESC6C

· Serial Number- 65601204

· Heat and Hot Water

· Gas Fed

*Saint Joseph’s Hall is used for Meeting’s, workspace and office space. Every Floor has multiple air handling units which require annual maintenance. All maintenance for HVAC equipment listed in section 4.1-A.

*Visitor Center*

2 New Liberty Street- Salem, M.A 01970 (See Figure 1.5-B)

~Large HVAC Heating/ Cooling Condenser Unit & AHU All in One (Located on Armory Roof)

· Make- Carrier

· Model- Carrier 48AT030-NG21370

· Serial Number- 2008U13302

· AC/Heat

· Gas Fed

· Pressure high 650 psi/ low 477 psi

· Outdoor fan 1 hp/ indoor fan 10 hp/ combustion fan .1 HP

· Charge system per installation instructions – 99NA506883

· Thermal efficiency- 81 %

· 4 compressors/ volts 208/230/PH3/ HZ60/ Factory Charged RLA 23.2- LRA 164

· Thermostat located in Theater

· Filters- Multiple Filters in Unit- Replace annually

· Ton- unknown

· Filter Size 16x25x2

· Filters are on filter rack in cooling side of roof top unit. (9) Total. Replace Annually.

~Large HVAC Heating/ Cooling Condenser Unit & AHU All in One (Located directly next to Heating Unit on Armory Roof)

· Make Bryant

· Model- Bryant 581JP28D400A7BOADA

· Serial Number- 4913JP21980

· COMPR A-Qty 1/ volts 208/230/ PH 3 HZ 60 RLA 48.1 LRA 245/ Refr System 24.9lbs/ Test Pressure Gauge 650 PSI

· COMPR A- Qty 1/ volts 208/230/ PH3/ HZ 60 RLA 33.3 LRA 239/ Refr System 27.7

· Outdoor fan motor- Qty 6/ volts 208/230/ph1/hz60/fla1.5

· Indoor Fan Motor- Qty 1/ volts 208/230/ph1/hz60/fla28.5

· Thermal efficiency- 81 %

· AC/Heat

· Gas Fed

· Thermostat Located in Rear Office 1st Floor

· Filters- Multiple Filters in Unit- Replace annually

· Filter Size 20x24x2

· Filters are on filter rack in cooling side of roof top unit. (10) Total. Replace Annually.

· Ton- unknown

*Visitors Center is Primarily for Visitor Use, and does have additional office spacing, kitchen, and restrooms

*Waite & Pierce*

184 Derby Street- Salem, M.A 01970 (See Figure 1.5-B)

~Basement AHU & Furnace All in One (Located under Hatch Door 1st floor Flooring)

· Make- Goodman

· Model- Goodman CHPF3642C6CB

· Serial Number- 1909246444

· Gas and Electric

· 1 filter- 16x25x4

· 3-3.5 ton

~2nd Floor Closet AHU & Furnace All in One (2nd Floor closet door)

· Make Goodman

· Model- Goodman CAPF3636B6DB

· Serial Number- 1910710225

· Gas and Electric

· 1 filter- 16x25x4

· 3 ton

~Outside Condenser Unit for 1st Floor (located behind building)

· Make- Goodman

· Model- Goodman GSX140301KC

· Serial Number- 1909262730

· AC

· Electric

· 3.5 ton

~Outside Condenser Unit for 2nd Floor (Located Behind Building)

· Make- Goodman

· Model- Goodman GSX140361KD

· Serial Number- 1909370356

· AC

· Electric

· 3.5 ton

*Wharf Restrooms*

No Address- Located Directly Behind Waite & Pierce Building (See Figure 1.5-B)

~ HVAC Heating AHU

· Make- Bryant

· Model- Bryant 925SA

· Heat Only

· Gas Fed

· 1 filter- 16x25x4

SECTION 2.0

SCOPE

General Intention: It is the intention of this contract that the contractor shall furnish all labor, transportation, materials, supplies, and supervision for the maintenance, service and repairs of the described HVAC equipment. The maintenance, service and repairs shall be performed in accordance with accepted maintenance, repair and inspection practices as set forth in the manufacturer’s recommended specifications and the applicable laws, ordinances, rules, regulations, and standards referenced in Section 1.3. Work also consists of providing a response and service by means of repair, if under the threshold parameters or authorized by written modification, relative to Emergency Service Calls. All equipment which is replaced must be replaced with similar products in accordance with the manufacturer’s recommendations, and the new parts will be maintained as needed moving forward as stated in section 4.0

SECTION 3.0 GENERAL

3.1 The contractor shall provide maintenance, service and repairs by a trained and license mechanic with a current Massachusetts license. The trained mechanic or mechanics shall hold a current license as needed to meet the Massachusetts code requirements to perform work such as but not limited to, Refrigeration’s Technicians License, Massachusetts Electrical License, and Gas Fitters license.

3.2 Contractor’s central office shall always be reachable by phone.

SECTION 4.0 Details-

FIRM FIXED PRICE PORTION/LABOR & MATERIALS/ INDEFINITE QUANITITIES

4.1 Details of Annual Maintenance and service. (Firm Fixed Price Portion)

Work items for the fixed-price portion of the contract are identified in the Proposal Schedule 4.1.A. The fixed-price quantities shown in the Proposal Schedule for Annual Maintenance and Repairs are accurate estimates for this contract period. Each HVAC unit shall have Annual maintenance and repairs when necessary to maintain a properly working HVAC unit. Contractor shall provide a written description of work performed and the condition of the HVAC equipment after each annual maintenance service to the C.O.R.

CLINs 00010, 00020, 00030 – Annual Scheduled Maintenance,– Contractor shall perform all the Annual Scheduled Maintenance during the time period of November 1- December 1 Each Year for items listed in CLIN 00010 and perform the Annual Scheduled Maintenance during the time period of April 1- May 1 for all items listed in CLIN 00020, where both 00010 and 00020 are listed service is required at both times. CLIN 00030 items will be performed at time of award in August or September of 2021.

1. Perform delayed Spring preventive maintenance and operation check for 3 SAMA bally box equipment, see P. 10, including humidifier, condenser unit and air handler, and all associated piping, drains and controls. As part of this item, perform all tasks that would have been performed on these Bally Box units as part of CLIN 00020. CLIN 00030.

1. Inspect, adjust and brush clean evaporator and condenser unit and coils in each AC unit. Clean Condenser Fin Coils with exterior Coil Cleaner Solution, 11 each year, so that the total amount of 22 get a full cleaning within a 2-year period. Use environmentally friendly products (Green Products) for all maintenance work. CLIN 00020.

1. Inspect and clean Furnaces and Boiler Burners. Adjust Burners for efficiency. CLIN 00010.

1. Replace air filter with new air filters, locations in section 1.5. Air filters shall be MERV 13 for all regularly occupied spaces, and replace in kind for other spaces, sized according to the manufacturer’s specifications. The air filter shall be the pleated type. Filters shall be replaced 2 times per year, once each as part of CLIN 00010 and 00020. Use highest recycled content available.

1. Where the HVAC unit has an electronic filtering system the replacement air filter, or cleaning of the filter where recommended, shall comply with the manufacture’s specifications. 2 times per year. CLIN 00010 and 00020.

1. Check fan belts for wear and proper operation. Adjust and or replace belts when necessary to maintain the HVAC equipment in good working order. Belts must be replaced 1 time per year and inspected/adjusted a second time that year (at the next CLIN service) to ensure proper operation. CLIN 00010 and 00020.

1. Check and verify that the refrigeration loop has a proper charge of refrigerant to maintain the HVAC equipment in good working order. Supply and recharge refrigerant as needed. Check refrigerant piping and components for vibration and chafing. CLIN 00020.

1. Check and test the thermostats associated with each HVAC unit for proper operation. 2 times per year CLIN 00010 and 00020.

1. Check each condensate lines associated with each HVAC unit for broken, cracked or clogged lines and repair when necessary to maintain properly working condensate lines. Flush and clean condensate lines annually. Check drain pan, empty and re-seal as needed. 2 times per year CLIN 00010 and 00020.

1. Check electrical components for corrosion, loose connections, worn parts and replace or tighten when necessary to maintain a properly working HVAC unit. Check power supply voltage. Check condition of all starters and contactors. Check operating amperages of system components. 2 times per year CLIN 00010 and 00020.

1. Inspect and lubricate all circulator pumps. CLIN 00010.

1. Replace steam humidifier cylinders. 2 times per year. CLIN 00010 and 00020.

1. Check heat Zone Valves for proper operation. CLIN 00010.

1. Check Bally box Zone Valves for proper operation, CLIN 00010 and 00020.

1. General. Check and Lubricate System components as required, including moving parts assembly; including check standing pilot, and check electronic spark ignition if applicable. Check System Operating Pressures and temperatures; including manifold. Check system safety controls. Visually check for oil, gas or refrigerant leaks; and report issues as needed. Complete equipment checklist. Perform other standard recommended annual inspections and cleanings not listed above. CLIN 00010 and 00020.

4.2 UNSCHEDULED REPAIRS– TIME AND MATERIAL

Regular hour Service Calls, Monday – Friday 7:00 AM – 4:00 PM

Overtime Hours Service Calls, Evenings, Weekends and Federal Holidays

4.2.1 The Contractor will perform all work necessary to restore outdated, inoperable or damaged equipment and systems to normal function, if the total service cost is not in excess of $10,000 (inclusive of materials and fully-burdened labor rates) per occurrence once authorized by the COR and in receipt of a Service and Supply Request Authorization Form. If the total cost is estimated to exceed $10,000 (inclusive of materials and fully-burned labor rates), the Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the COR or CO as described below in this section for approval to proceed with the repair.

4.2.2 Labor attributed to each service call shall include only time actually expended by the Contractor while on the job site and/or in the procurement of required materials.

4.2.3 Service Call Reception:

4.2.3.1 The COR will notify the Contractor, via telephone, email and/or applicable electronic work management system of all service calls related to work during regular working hours, and then prepare a Service and Supply Request Authorization Form, as shown in the SOW Section 5, which will comprise of the following information:

1. Classification of each call, Emergency Service Call or Routine Service Calls, as described below.

2. Description and location of the problem and/or required service

3. Date and time service requirement was identified/received

4. Location of Equipment, Item or system to be repaired

4.2.3.2 If a service call is under a total cost of $10,000 (inclusive of materials and fully-burdened labor rates), the Contractor shall proceed with the repair once authorized by the COR, who will confirm that the line items’ not-to-exceed ceiling amount has not been reached.

4.2.3.3 Repairs over $10,000 will be executed thru a bi-lateral modification. If the total cost is estimated to exceed $10,000 (inclusive of materials and fully-burdened labor rates), the Contractor shall prepare an estimate for the repair detailing the labor hours, and materials before coordinating with the COR to proceed with the repair after receiving authorization from the Contracting Officer (CO).

4.2.3.4 THE CONTRACTING OFFICER IS THE ONLY PERSON AUTHORIZED TO APPROVE WORK EXCEEDING $10,000. THE COR IS NOT AUTHORIZED TO APPROVE WORK OVER $10,000.

4.2.3.5 Outside of Regular Working Hours: The COR will contact the Contractor, via telephone, after hours, on weekends, and during holidays. The COR will verbally identify the problem and/or required service and will prepare a Service and Supply Request Authorization Form no later than 10:00 AM on the following regular workday.

4.2.3.6 Response to Service Calls: The Contractor shall provide adequate procedures for receiving and responding to service calls 24 hours a day, seven days a week, including weekends and holidays. A single telephone number shall be provided by the Contractor for the receipt of all service calls. Service calls shall be considered to be “received” by the Contractor at the time and date the telephone call is placed by the COR.

4.2.3.7 Emergency Service Calls: Shall be responded to by phone within one (1) hour, and if needed in person within four (4) hours, of notification and worked on until either the issue is resolved, or the equipment/system problem is remediated to a non-emergency condition.

4.2.3.8 Routine Service Calls: Shall be responded to the same day the call is received unless after 3 PM on each Federal Government workday. If a service call is received after 3 PM, the Contractor shall respond to the call the morning of the next workday no later than 10 AM.

4.2.3.9 Completed Emergency/Routine Service Calls: On the next working day after the completion of a service call, the Contractor shall add the following information to the Service and Supply Request Authorization Form and return the completed form to the COR:

1. Description of work completed.

2. Description of materials and parts used, including quantities and costs.

3. Date and time work commenced.

4. Date and time work was completed.

5. Number of labor hours, and associated cost, expended by Labor Category.

4.2.3.10 Labor Rates Applicable to Unscheduled Repair Time and Materials line items:

4.2.3.10.1 The fully burdened labor rates below are applicable to work orders authorized under this Purchase Order. The rates include all direct labor and indirect costs applicable to that direct labor (such as fringe benefits, overhead, G&A, etc.) and profit. Although the labor categories below are intended to cover all requirements, this does not exclude additional labor categories from being utilized under this vehicle. (See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions-Commercial Items. Alternate I)

4.2.3.10.2 All labor rates are subject regular overtime and overtime rates in the following manner:

Straight Time - (Monday through Friday, 8 am to 5 pm excluding Holidays)

Overtime - (Monday through Friday, 5 pm to 8 am, Saturday, Sunday and Holidays).

4.2.3.11 Material Costs Applicable to Unscheduled Repair Time and Materials Line. The Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor (See Federal Acquisition Regulation (FAR) clause 52.212-4, Contract Terms and Conditions-Commercial Items. Alternate I)

4.2.3.11 Contractor shall provide a written description of repair work done during each site visit to the COR.

Section 5.0 Proposal evaluation

Evaluation of proposals will be based on cost for work under 4.1, added to the following estimated unscheduled time and material work under 4.2. (this is approximate historical average). NPS will calculate total from the values given for rate/hr. and mark-ups on bid schedule:

1. 32 hours of regular-hour (Monday through Friday during the hours of 7:00AM and 5:00PM) service call time, with a supply cost of $2500 (including mark-up).

2. 12 hours of overtime-hour (weekend, Federal holiday or overnight 5:00PM to 7:00AM) service call time with a supply cost of $700 (including mark-up).

SECTION 6.0 SCHEDULING

6.1 Prior to the start of work, Contractor shall provide a schedule of Annual Maintenance to the Contracting Officer. For Annual Maintenance, the Contractor shall provide at least a forty-eight (48) hour notice to the COR, together with a proposed alternate date, should it become necessary for any reason to reschedule the Annual maintenance work.

6.2 The Government reserves the right to request the rescheduling of any scheduled Annual work due to special events or other circumstances. Such requests shall be made by the Government at least forty-eight (48) hours prior to the scheduled maintenance work.

6.3 No work under 4.1 or 4.2 is to be undertaken without coordination and approval of schedule between contractor and COR.

SECTION 7.0 INVOICING

7.1 Invoicing for the Firm Fixed Price, Annual Maintenance and Service CLINS 00010, 00020 and 00030 shall be submitted for Annual maintenance, in arrears, after the completion of the services.

7.2 Invoicing for 4.2 Time and Meterials shall be submitted at the completion of the service and shall be pursuant to the unit price identified on the Proposal Schedule. Invoices will have a detailed description of work that was done and cost per hour for mechanic, pursuant to the fully burdened labor rate identified on the Proposal Schedule, with an itemized list of parts replaced and a description of original malfunction.

SECTION 8.0 TASK ORDER ADMINISTRATION

There is no limit on the number modifications or service calls that may be issued against this contract.

Any modification issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the task order. The modification shall govern the contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period.

SECTION 9.0 GOVERNMENT FURNISHED PROPERTY

The Government will furnish no materials or tools. All materials and tools are Contractor furnished from outside the park.

SECTION 10.0 SECURITY

10.1 Service mechanics shall display on their outer garments an identification indicating the contractor’s name. Identification shall be furnished by the contractor at no additional cost to the Government. Representatives of contractor’s office will be allowed to park vehicles in areas designated by park personnel.

10.2 Contractor shall take the necessary safety measures to ensure public safety while performing their duties.

SECTION 11.0 PLACE OF PERFORMANCE

All work shall take place at Saugus Iron Works NHS and Salem Maritime NHS. See Sections 1.5-A – 1.5-B for specific equipment locations.

SECTION 12.0 PERIOD OF PERFORMANCE

The contractor will perform specified work as awarded for the following contract periods. This contract is for one year, 9/27/2021 – 9/26/2021.

SECTION 13.0 CONTRACTOR’S USE OF PREMISES

13.1 Public restrooms will be available for the contractor employees to use. Common housekeeping rules apply; use of facilities may be prohibited if determined by COR.

13.2 All work shall be completed in such a way as to create no damage and to protect the surrounding government property, and belongings etc. No technician at any time shall be permitted to drill, nail, screw, remove etc. any piece or pieces of the historic character (The Historic Character is defined as the sum of all visual aspects, features, materials, and spaces associated with a property's history.) The technician shall ask the COR for clarification if the need arises.

13.3 Contractor shall provide a listing of all employees proposed to be utilized during the performance of the work, together with evidence of their licensure in their respective trades where applicable. All employees may be subject to background checks by the National Park Service.

13.4 Contractor shall ensure that all work is performed in accordance with all applicable OSHA and other safety regulations and in accordance with accepted maintenance, repair and inspection practices as set forth in the applicable laws, ordinances, rules, regulations and standards as referenced in Section 1.3.

13.5 The Government agrees to furnish to the contractor the following necessary utilities: water and electric power.

13.6 Provide covered storage for all debris and other trash and dispose of all trash off-site in accordance with all applicable regulations and laws. Do not dispose of debris in National Park Service trash receptacles or containers.

SECTION 14.0 RESTRICTIONS

14. 1 Contractor shall take care not to damage any existing historical natural features. Should such damage occur, Contractor shall repair it to the satisfaction of the Contracting Officer at no expense to the Government.

14.2 No physical contact with historic artifacts is permitted without the approval of the COR.

14.3 No food, liquids, or tobacco products shall be permitted inside any of the properties without the approval of the COR. The COR or any representative of the National Park Service will direct the contractor on where he or she is allowed to have food, liquid, or tobacco products.

14.4 No active listening devices such as radios, iPod, etc. shall be permitted at any of the properties. This includes devices using ear buds. Explanation: Music, loud conversation, etc. could be a disturbance to the staff and/or visitors and shall not be permitted.

Wearing and using music devices with ear plugs can create a safety problem.

SECTION 15.0 DEFINITIONS

16.1 Annual Scheduled Maintenance, Service and Repair: See list of tasks under 4.1A. Tasks are performed Monday - Friday 7:00 AM - 4:00 PM. ANNUAL MAINTENANCE AND REPAIRS ARE NOT LIMITED TO THE TASKS REFERENCED IN SECTION 4.1A.

15.2 Service Calls: See list of tasks under 4.2

15.5 Government Holidays are as follows: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, and Christmas Day; the preceding Friday when one of the above holidays falls on a Saturday; the following Monday when one of the above holidays falls on a Sunday.

SECTION 16.0 Warranty

16.1 Items that are cleaned, replaced or serviced, as part of this contract “except items that have replacement periods of less than 1 year”, are subject to a 1-year warranty period. Items with cleaning or replacement periods of less than 1 year will be warrantied for the cycle specified in section 4.0.