Statement_of_Work.docx

CEBE Headquarters HVAC Replacement

Cedar Creek and Belle Grove NHP is seeking bids for replacement of its dual zone HVAC system at Park Headquarters located at 8693 Valley Pike Middletown, VA 22645. The current system has reached its serviceable life span and requires updating and replacement. The HQ building is an approximately 4,000 square foot ranch style home. The building has a main floor and a finished basement area. This project will require replacement of two indoor units and two outdoor units. The contractor will add a steam humidification unit to both systems to help maintain proper moisture levels during the winter months. The systems will be High Efficiency Electric Heat pumps with matching and properly sized indoor air handlers. The outdoor units sit outside on cement pads that will be re-used for the replacement equipment. The indoor units are located in a down stairs utility room and an outdoor attic area. The following standards will be applied to this project in regards to equipment selection and labor procedure:

· The contractor will size all HVAC equipment (load calculation) on site, prior to bidding, ensuring proper tonnage and square footage needed for each system. Contractor shall verify all new and existing dimensions affecting the work of this contract and manufacturers’ information before ordering products.

· The contractor shall provide high efficiency electric heat pumps (indoor & outdoor units) that, according to the manufacturer, meet or exceed 20 SEER and 10 SPF ratings. Units to be furnished will be brand new from the manufacturer, no used items will be accepted. Both indoor and outdoor units will have the ability to run at variable speeds to achieve maximum energy efficiency. All line sets will be removed and replaced with all new sets. Any and all openings in building will be properly sealed to prevent air and rodent issues. Units will be installed, balanced and tested before completion of project.

· HVAC units will be energy star qualified

· Contractor will properly remove and dispose of old HVAC systems according to applicable state and local regulations. All parts and pieces no longer viable will be removed from the building and hauled off site by contractor

· Thermostats will be wifi enabled allowing units to communicate with each other and allowing NPS staff to have remote access to the system when needed. Thermostats shall have the ability to control or view all accessories linked to the system (humidifiers, UV lights, filters, humidistat etc.)

· HVAC systems will carry a minimum 10 year parts warranty from the manufacturer. The contractor will warranty their labor for 5 years

· Contractor will provide a 5 year service agreement for maintenance of all new equipment. Service agreement will allow for 2 services a year for 5 years. Service agreement will cover the indoor units, outdoor units, filtration systems, steam humidifiers and UV lights (not bulbs).

· Contractor will provide a steam humidifier for each system. Humidifier will be properly sized to the area it is to accommodate by the contractor prior to submitting their bid. Contractor will work with Contracting Officers Representative (COR) to determine the most efficient and least obtrusive location for install. Install will be tested for leaks or issues prior to completion of project. Each unit will have a humidistat system linked to it if HVAC units are not already equipped. Steam Humidifiers will carry a 5 year manufacturers warranty (excluding steam canisters).

· Contractor will install a matching 4” media filtration system to the lower level indoor air handling unit. Media system will match current system used by the upper level unit so that filters may be interchanged and kept to one size.

Optional Activity Line Items

· Optional Activity 1 - Ductwork cleaning. Cedar Creek requests separate line item pricing for the buildings ductwork system to be cleaned. Cleaning will include all runs, intakes and returns. System will be pressurized and cleaned with debris and dirt vacuumed out during the process.

· Optional Activity 2 - Aeroseal. Cedar Creek requests separate line item pricing for all ductwork to be sealed internally using Aeroseal technology. Contractor shall provide bid based on size of the systems and amount of registers. Contractor will follow Aeroseals industry standards to properly seal any and all gaps smaller than 5/8” in the system. Standard 10 year warranty to apply

Period of Performance: 6/18/2021 – 7/31/2021