Statement of Work.docx

United States Department of the Interior

U.S. FISH & WILDLIFE SERVICE –FWS LITCHFIELD WMD

22274 615 AVENUE

LITCHFIELD MN 55355-5818

STATEMENT OF WORK

JANITORIAL SERVICES TO BE PERFORMED AT

LITCHFIELD WETLAND MANAGEMENT DISTRICT

1. SCOPE: This Performance Work Statement (PWS) defines the effort required to perform Janitorial Services at the U.S. Fish and Wildlife Service (USFWS), Litchfield Wetland Management District administrative and shop portion of the site.

Contractor personnel will not have guests or visitors accompanying them to the work site.

Contractor will give the name and contact information for any sub-contractor doing the actual cleaning to the Government Service Liaisons.

The facility is approximately 3 miles south from Litchfield on 615th Avenue.

3. PERIOD OF PERFORMANCE: This proposed purchase order is for a five years period, with an initial One-year base period with 4 additional optional years, to begin about May 1, 2021 through April 30, 2026.

From May 1, 2021 through April 30, 2022 cleanings will occur on a biweekly basis while Covid19 restrictions are in place, on a weekly basis once Covid19 restrictions are lifted. The contractor will coordinate with either of the Government Service Liaisons to agree on the first cleaning date.

4. WORK SCHEDULE: Cleaning may occur during normal business hours of the Litchfield Wetland Management District which are 7:30 am to 4:00 pm (up to 3 personnel).

5. DESCRIPTION OF WORK AREAS:

Headquarters/Visitor Contact Building includes the following:

A 3,000 square foot building which includes both carpeted and tiled areas.

Maintenance Shop Building:

For purposes of this contract this building is a 50 square foot restroom area with tile floor.

6. DESCRIPTION OF WORK: The following services will be performed as part of the weekly cleaning:

a) Common entryways and hallways: Vacuum rugs, sweep and mop floors, wipe down baseboards, window sills and heat registers and spot clean windows and doors.

b) Conference room/lunch room: Sweep and mop floor, wipe down tabletops, countertops, baseboards, window sill and heat registers. Empty trash cans and place recyclable materials in designated area in the furnace room.

c) Bathrooms (3): Two in the main office building and one in the Maintenance building.

Shake/vacuum rugs, sweep and mop floors. Wipe down baseboards, window sills and heat registers. Clean, disinfect and sanitize toilets, sinks and shower in the office building and tub in the maintenance building. Clean mirrors. Wipe down and refill soap dispensers. Empty trash cans.

d) Library: Vacuum carpet, wipe down counters and tabletops. Clean sink. Empty trash cans and dust library shelves.

e) Miscellaneous Items: Trash cans are to be spot cleaned and liners replaced (provided by the Government) as needed. All trash is to be removed from the buildings and placed in the dumpster next to the maintenance building.

7. QUALITY ASSURANCE: The Contractor shall develop and maintain a quality control program to ensure janitorial services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control plan and any supporting documentation shall be made available to the Government for review upon request.

(See the Quality Assurance Surveillance Plan (QASP).

8. GOVERNMENT FUNISHED ITEMS: The US Fish & Wildlife Service will furnish mops, vacuum and cleaning equipment. Cleaning supplies provided by the Contractor will be environmentally safe products.

Facilities and storage space of supplies and equipment will be identified to the contractor and will be maintained in a clean and sanitary manner. Light, heat, electricity, and water required for the performance of this contract will be made available to the contractor. The use of Government telephones will be restricted to official business concerning this contract.

PERFORMANCE STANDARDS

Vacuum carpet/rugs Performance Standard: Carpet/rugs shall be clean and free from dust balls, dirt and other debris. Any mats and area under mats shall be vacuumed and free from debris.

Sweep and wet mop floors and disinfectant Performance Standard: Restroom shall be clean and free of dirt and present an overall appearance of cleanliness. Floors shall be slip resistant, free of marks, skipped areas, and streaks and mop strands. Walls, baseboards and other surfaces shall be free of splashing and markings from the equipment. All surfaces, crevices, tracks, baseboards, and corners shall be clean and dry.

Empty all trash and recycling containers Performance Standard: Wastebaskets shall be free of spillage, dust, debris and residue. Plastic liners shall not be torn, worn or contain residue. All recycling shall be collected and deposited in a designated bin.

Clean restrooms Performance Standard: The restrooms will be clean and odor and stain free. Health-conscious & effective cleaning processes and techniques will be incorporated to sanitize and kill germs and bacteria and avoid the cross-contamination of other office areas. Supplies will be in plentiful supply.

Wall and ceilings Performance Standard: Walls and ceilings shall be free of debris and cobwebs.

Clean sink and break areas Performance Standard: Tables, microwave oven and counters will be wiped down and free of debris. Health-conscious & effective cleaning processes and techniques will be incorporated to sanitize and kill germs and bacteria and avoid the cross-contamination of other office areas. All dirt, dust, water stains, spots, streaks and smudges shall be removed from the surfaces.