Statement of Work - Dental Chair and Accessories.pdf

SCOPE OF WORK

Colville Service Unit Dental Chair and Accessories

Introduction:

The Portland Area Indian Health Services provides access to health care for an estimated 150,000 American Indian/Alaska Native residents of Oregon, Washington, and Idaho. The Portland Area Indian Health Service operates six Federal Health Facilities in five Tribal Communities and one at Colville Service Indian Health Clinic. The Health Centers provide a wide range of clinical services and are open 40 hours each week.

The Dental Department is to provide Dental Service to increase patient visits, by replacing old out dated equipment, and to enhance the patient experience at Colville Service Unit at Nespelem, Washington. The upgrade will replace existing and out dated system to assist with high frequent request for more patient visits. All work / install must be HIPAA compliant. The contractor shall be responsible for supplying all equipment / tools for the installation, and providing support and training to Colville Service Unit staff.

Scope of Work:

The Colville Service Unit is requiring professional contractor to provide replacement of (5) 511 Dental chair units, (5) Radius Delivery 533 Upgrade. The service will be at Nespelem Clinic, Nespelem, Washington that is on open Monday through Friday from 7:00 am to 5:00pm and will require Annual Support. The Contractor will provide all equipment, and support service to ensure system functions properly for direct patient care services.

Place of Performance:

Colville Indian Health Center (Nespelem IHS) 19 Lakes Street Nespelem, WA 99155

Period of Performance:

From Date of Award for 1 year.

Specific Tasks:

The contractor to provide a Dental Delivery System for patients to:

Dental Chair Check the range of motion within the operatory. If needed, adjust the maximum chair height to avoid any collisions.

Dental chair is securely anchored to the floor.

Chair functions properly, including the chair's lift, tilt, and programmable functions controlled by the touchpads and Foot switch.

Verify the stop switch is activating properly.

Headrest is functioning properly.

Delivery System Hand pieces function properly and are set to the doctor’s preferences:

Water coolant, air coolant, and spray.

Hand piece tubing flush.

Handpiece holder valves and switches.

Handpiece drive air pressure.

If equipped: Spring-assisted flex arm is counterbalanced properly.

Flex arm air brake functions properly.

Rotation stop pin is installed and functioning properly.

Height of manual height adjustment arm and rotation tension is set.

Control head is level. 300 delivery systems only: Place the level on the tray for this measurement.

Articulating arms do not drift.

Foot control operates properly.

Dental Light All light settings and controls work properly.

Dental light flex arm and head tension are properly adjusted.

Assistant's Instrumentation, Cuspidor, and Cup fill.

Vacuum/suction is set to the following specifications:

Wet vacuum - 10 ± 2 inches of Hg (34 ± 7 KPa), 9 SCFM (255 sl/min) minimum Dry/semi-dry vacuum - 4.5 ± 1 inches of Hg (16 ± 3.5 KPa), 12 SCFM (340 sl/min) minimum Air and water syringe buttons operate smoothly.

Valves on HVE and saliva ejector move freely.

Cup fill timing is set properly.

Cuspidor flow pattern effectively rinses the bowl, bowl drains properly.

The end of the cuspidor ventilation tube is 1/2" (13 mm) above the support center frame.

Clearance between the cuspidor bowl and armrest.

Dental Chair: Dental Light:

Delivery System: Assistant’s Instrumentation:

Support Center: Other:

Utilities Regulated air pressure to the delivery system is at 80 psi (552 kPa).

Floor box is free of air and water leaks.

The gravity drain is functioning properly.

Tubing and connections are not kinked and are free of air and water leaks.

Excess tubing and wires are coiled and stored away from moving part

Government Point of Contact (POC) and Contracting Officer Representative (COR):

Beau Bent, (telephone: 509-634-2919) is hereby designed as Point of Contact for these services.

The POC’s responsibilities will be to coordinate with the contract for technical aspects of this service and the review of performance hereunder. The POC’s does not have the authority to change or alter the order amount or any terms and conditions.

The POC’s responsibilities include ensuring contractor accountability, monitoring the contractor’s technical progress- including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements, interpreting the statement of work , performing technical evaluations as required, performing technical inspection and acceptance required, assisting the contractor in the resolution of technical problems encountered during performance and receiving and processing invoices for payment.

The Contracting Officer Representative (COR) is Gurpreet Mann, Telephone: (509) 634-7735, email Gurpreet.Mann@ihs.gov. The COR is primarily responsible for monitoring the technical progress including surveillance and assessment of performance for this requirement.

mailto:Gurpreet.Mann@ihs.gov