Statement of Work CPF Water Testing.pdf
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- Attached to
- Potable Water Testing - Chippewa National Forest
- Solicitation number
- 12444625Q0059
- Issued by
-
Department of Agriculture Forest Service
About this file
This Statement of Work (SOW) details water sample analysis requirements for the Chippewa National Forest (CPF) in Minnesota, covering Beltrami, Itasca, and Cass Counties. The contractor will analyze approximately 220 water samples collected from 27 water systems between April and October annually, including total coliform bacteria testing and primary/secondary contaminant analysis. Key responsibilities include providing sterile sample bottles, delivering samples to a lab, conducting comprehensive water quality testing, generating monthly analysis reports, and immediately notifying forest officials of any positive bacterial samples.
The SOW specifies that the contractor must be state-certified in Minnesota, provide pre-paid return mailing labels, support overnight delivery, establish local sample drop-off locations in Cass Lake and Deer River areas, and submit monthly invoices through IPP.gov. The analysis will cover 17 primary contaminants (including metals like lead, mercury, and arsenic) and 12 secondary contaminants (such as aluminum, chloride, and pH), with reports to be emailed within 24 hours of completed analysis to designated forest service contacts including Richard Shores and Dave Johnson.
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Water Sampling Analysis Page 1 of 2 August 2025
Statement of Work Water Sample Analysis Chippewa National Forest
Beltrami, Itasca, and Cass Counties, MN
I. Background/General:
A. The Chippewa National Forest (CPF) samples approximately 27 water systems per month, April through October annually – a total of approximately 220 samples, including potential repeat samples. Those samples need to be appropriately analyzed and the CPF does not have the capability to perform the analysis in-house.
B. The Contractor is responsible for all staff, tools, and other needs required to analyze government collected water samples per Minnesota State Department of Environmental Quality (DEQ) regulations. The scope of this work includes: 1) Provide sealed sample bottles, 2) Provide delivery of samples to a lab, 3) Conduct total Coliform bacteria water sample analysis, 4) Conduct primary and secondary contaminants water sample analysis,
5) Provide analysis reports and notifications, 6) Provide replacement sample bottles
II. Government responsibility:
A. CPF staff will collect water samples and transfer them to the contractor per recommended transportation guidelines (i.e. - in coolers, with ice packs, meet timelines). CPF staff will follow contractor directed delivery instructions.
III. Water Sample Analysis – Total Coliform:
A. Contractor will provide an initial 30 bottles, 120 mL or 150 mL sterile clear plastic Idexx, with sodium thiosulfate preservative at contract start.
B. Monthly water sample analysis report will identify the absence or presence of coliform bacteria, lab code, collection method, sampler name, date and time sampled, date and time received, water system identification number, and sample location.
IV. Water Sample Analysis – Primary and Secondary Contaminants
A. Contractor will provide the necessary collection bottles sufficient to complete analysis of contaminants as needed upon request from the COR.
B. Primary and Secondary Contaminant List is attached as Appendix A.
Water Sampling Analysis Page 2 of 2 August 2025
V. Analysis Reports and Notifications
A. Water sample analysis reports will be emailed to the CPF Contracting Officer’s Representative (COR) as well as email contact(s) specified within 24 hours of completed analysis. COR as well as email contact(s) for analysis shall be notified immediately of any TC+ or E.coli+ samples via email.
B. Email Contact for Analysis Reports:
Richard Shores, richard.shores@usda.gov or 218-536-0541.
C. Contracting Officer’s Representative (COR):
Dave Johnson, david.e.johnson3@usda.gov or 218-241-9962.
I. Delivery
A. Contractor will provide pre-paid, return mailing labels for all sample bottles and is responsible for all delivery charges, fees and forms associated with this work.
B. All sample bottles are to be delivered to the Walker Ranger District in Walker, MN C. Lab must have a service area to allow for overnight delivery Mon – Thurs.
D. Logistical details for sample delivery, back to the lab, must be provided to the COR at the beginning of the contract and when there are any changes. If a local courier is used:
Provide a pick up schedule at a minimum of two contractor designated drop off locations. Sample drop off locations are intended to be in the Cass Lake area and Deer River area.
E. Contractor will be responsible for returning coolers and replacement bottles with sodium thiosulfate preservative to Walker Ranger District in Walker, MN on a one-for-one basis or as agreed upon, with the COR, due to bad samples.
II. Miscellaneous
A. Lab must be state-certified in the State of Minnesota for the analysis performed.
B. CPF Forest Service Offices are:
1. Supervisor’s Office (SO), 200 Ash Avenue NW, Cass Lake, MN 56633
2. Blackduck District, 417 Forestry Drive, Blackduck MN 56630
3. Deer River District, 1235 Division Street, Deer River, MN 56636
4. Walker District, 201 Minnesota Avenue East, Walker, MN 56484
C. Invoicing – expected every month through IPP.gov, but no more than one invoice per month.
Water Sample Analysis Chippewa National Forest
Beltrami, Itasca, Cass Counties, MN Appendix A: Primary and Secondary Contaminants
Primary and Secondary Contaminants
Primary Contaminants Secondary Contaminants Antimony Aluminum Arsenic Chloride Asbestos Color Barium Corrosivity Beryllium Foaming Agents Cadmium Iron Chromium Manganese Copper Odor Cyanide pH Fluoride Silver Lead Sulfate Mercury Total Dissolved Solids Nitrate Zinc Nitrite Selenium Thallium Turbidity
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