Statement Of Work-Contr. Dental asst. non-certFAO. 2008.wpd (1).docx

SECTION C - STATEMENT OF WORK

BACKGROUND

The Federal Bureau of Prisons intends to make award to an individual or company for the provision of a Dental Assistant to provide services to the inmate population at the Federal Detention Center (FDC) Honolulu, Hawaii. The Government reserves the right to award without discussion. Therefore, initial quote should contain the quoter’s best terms from a cost or price standpoint. The contract period will be in effect from the effective date of award through 12 months (base year) and four possible option years.

PLACE OF PERFORMANCE

Dental Assistant services will be provided in the Health Services Department at FDC-Honolulu, Hawaii. The position requires frequent and direct contact with inmates. The duties of this position require frequent direct contract with individuals in confinement who are suspected or convicted of offenses against the criminal laws of the United States.

SCHEDULE OF PERFORMANCE

The contractor will normally work, Monday through Friday (except Federal holidays), normally between the hours of 6:00 am and 2:00 pm, with a thirty (30) minute unpaid lunch period, (if applicable). A session will equal one (1) hour. The facility is expected to require an average of 40 sessions per week. The Dental Assistant schedule shall not exceed forty (40) hours per week. The contractor will be responsible to sign a log The Contracting Officer’s Technical Representative (COTR) will be responsible for defining the weekly schedule. These schedules are subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. Upon agreement, any changes to the schedules must be coordinated with the Contracting Officer’s Technical Representative (COTR) assigned under the contract. At the beginning and end of each visit, the scheduled contract Dental Assistant will sign his/her name in the FDC log-book.

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor will be paid for one (1) session. Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave and the contractor will not be paid for remaining unperformed sessions. However, if the institution requests that the contractor remain at the institution for eventual performance, the contractor shall be paid for such sessions.

SUPPLIES/EQUIPMENT

All supplies and equipment the contractor may routinely need will be provided by the Federal Detention Center. All records maintained by the Contractor under this contract will remain the property of the FDC. The Contractor is expected to wear professional clothing (scrubs are authorized).

DESCRIPTION OF RESPONSIBILITIES

All duties shall be performed in accordance with standards and methods generally accepted within the field of Dental Assistant services, and compliance with all Federal and State policy and regulations. The contractor shall adhere to all standards and regulations associated with the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and American Correctional Association Foundation/Core Standards for Adult Correctional Institutions. The contractor’s performance shall be monitored by the COTR. The contractor must have the ability to work with an inmate population from a variety of cultural, regional, racial and ethnic backgrounds.

SCOPE OF WORK

Services will be provided to convicted felons in the custody of the Attorney General of the United States. The contractor shall be responsible for, but not limited to:

Chair side assistance to the Dental Officer, examination, evaluation, diagnosis, treatment, recommendations for care, and patient education. Contractor services will be reviewed by the Chief Dental Officer. The contractor will perform all radiographs required by the Dentist in the treatment plan of the inmate patient.

Screening patients and making appointments, retrieving patient records, preparing patients for treatment, and making necessary entries in dental records.

Assisting Dental Officers with restorations, oral surgery, periodontics, prosthetics, and examinations by preparing the dental treatment room, dental instruments, retracting tissue, irrigating oral cavity, operating aspirator, and observing patient for responses.

Maintaining dental equipment through daily inspection and making minor repairs, cleaning, sharpening, and sterilizing instruments and reporting defective equipment to the Dental Officer.

Taking diagnostic quality periapical, occlusal, bitewing, and panoramic radiographs.

Performing quality assurance on a scheduled basis, maintaining proper infection control procedures, and ensuring infectious waste is disposed of properly.

Making primary impressions, pouring casts, basing and sub-basing restorative materials in cavity preparations, and selecting appropriate tooth shades.

Responsible for assisting in dental clerical duties.

EMPLOYEE HEALTH REQUIREMENTS

The Contractor shall ensure that the Dental Assistant is free of infectious diseases. Any individual performing as a Dental Assistant under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. In any such case, the Contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

EDUCATION AND QUALIFICATIONS

The individual/organization providing Dental Assistant services under this contract award must have graduated from an accredited school or program; or, have a minimum one year of experience as a Dental Assistant. Contractor must at all times through the length of this contract maintain proper levels of malpractice liability insurance stated within the contract.

The Contractor must specifically identify the individual that will be performing these services under any subsequent contract award. The Contractor must provide proof that their candidate meets all qualifications. The candidate’s name and qualifications must be submitted at the time the quote is submitted. Contractor must submit with their quote a resume, photocopies of documents evidencing education and training.

RESTRICTIONS ON CONTRACT WORKERS

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

INMATE MANAGEMENT

The provision of services under this proposed contract will require frequent and unsupervised contact with inmates. The Contractor will not be responsible for the management of inmates except to ensure that those inmates involved in activities within the Contractor’s scope of work shall abide by all rules, in effect, to ensure the safety and well being of all participants.

The Contractor is to be constantly aware of security and maintain a professional relationship with the inmates at all times. Any violations of rules and regulations by any inmate are to be brought to the immediate attention of a government employee including the Dentist, Health Services Administrator or the Contracting Officer’s Technical Representative (COTR).

INSTITUTION SECURITY

The Contractor agrees to adhere to all regulations prescribed by the institutions in regards to the safety, custody, and conduct of inmates. The Contractor will be required to attend a one time orientation program, consisting of approximately four (4) hours, prior to performing any services under this contact. The date and time for this orientation will be mutually agreed upon by both parties, and reimbursement for attendance will be at base year’s hourly contract rate.

METHOD OF PERFORMANCE

The Contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above.

The services, although not directly supervised, shall be reviewed by institution medical records staff to ensure contract compliance. Contract monitoring reports will be prepared by the COTR and maintained in the contract file.

PAYMENT TERMS

Contractor(s) must provide a means for electronic payment to include bank routing and account number. Payment terms as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor(s). The contractor can however offer discount payment terms for prompt payments as specified in block 12 on the SF-1449 form of this solicitation. Half sessions will not be authorized for payment.

Contractor(s), if an individual other than a corporation, upon contract award must complete several Human Resource Management forms. The forms are referenced as follows:

Direct Deposit (SF-1199A) Federal/State/City/County Tax forms (as applicable) Employee Locator Form (DOJ-233) Race and National Origin Identification (SF-181) Self-Identification of Handicap (SF-256) Employment Eligibility Verification (I-9)

PRICING METHODOLOGY

The contractor shall provide non-personal services, upon request by the institution as detailed in the Statement of Work. The Government reserves the right to award without discussion. Therefore, each initial quote should contain the quoter’s best terms from a cost or price standpoint.

Services are required to be provided in accordance with the Statement of Work (SOW) included in Section A.1. Quoter’s are required to submit, as part of their quote, a completed copy of the Schedule of Items/Pricing Schedule. Any service that is not bid should include the wording “N/A”.

The contract rate for these services shall be on a per session basis. Session lengths are defined as one (1) hour in length. The contract rate shall include all charges for providing the services of a Dental Assistant. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract (e.g. bonding, overhead, profit, supervision, minimum wages and fringe benefits specified in the attached Department of Labor Wage Determination, etc.).

The quantity of services to be provided by the contractor is estimated in the Schedule of Items. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions effecting requirements will remain stable or normal. The quoters are required to submit a completed copy of the Schedule of Items, located below, inclusive of the base year and all option periods.

Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. Pursuant to FAR 17.203(d), the quoter may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

If the resulting contract is made to an individual, the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.

SCHEDULE OF ITEMS/PRICING SCHEDULE

Dental Assistant Services - FDC Honolulu

~BASE YEAR (EFFECTIVE DATE OF AWARD (EDOA) THROUGH 12 MONTHS FROM EDOA)

Session Price: x 1560 (est.) Sessions = Total $

~OPTION YEAR #1 (13 MONTHS THROUGH 24 MONTHS FROM EFFECTIVE DATE OF AWARD)

Session Price: x 1560 (est.) Sessions = Total $

~OPTION YEAR #2 (25 MONTHS THROUGH 36 MONTHS FROM EFFECTIVE DATE OF AWARD)

Session Price: x 1560 (est.) Sessions = Total $

~OPTION YEAR #3 (37 MONTHS THROUGH 48 MONTHS FROM EFFECTIVE DATE OF AWARD)

Session Price: x 1560 (est.) Sessions = Total $

~OPTION YEAR #4 (49 MONTHS THROUGH 60 MONTHS FROM EFFECTIVE DATE OF AWARD)

Session Price: x 1560 (est.) Sessions = Total $

~Total for Base Year and all Option Years = $