Statement of Work CMSS.docx

STATEMENT OF WORK

FOR

CONTRACTOR MAINTENANCE SUPPORT SERVICES (CMSS)

Owner:

Approved:

Statement of Work for Contractor Maintenance Support Services

1. Scope:

This Statement of Work (SOW) sets forth the contractual requirements for providing maintenance support services (MSS) for the Fleet Readiness Center Mid-Atlantic at Patuxent River (FRCMA DET PAX), Maryland. FRCMA DET PAX provides direct support primarily to squadrons and activities assigned to Naval Test Wing Atlantic and Naval Air Station Patuxent River (NAS PAX RIVER) and other activities (e.g., foreign military and other DOD branches) as may be directed by the United States Government (USG). Under this contract, the contractor is required to possess organizational level knowledge and expertise to seamlessly integrate qualified personnel into a functioning – CNAFINST 4790.2 governed organization responsible for Navy test, restoration rebuild, maintenance, and repair. The contractor is required to perform as a functional part of the FRCMA DET PAX maintenance organization in support of the maintenance requirements and priorities to meet the Navy’s maintenance support mission. The contractor is required to provide maintenance support expertise and subject-matter-experts to ensure uninterrupted support for level II aircraft maintenance and administrative support on aircraft components, engines, and support equipment (SE) as specified in this SOW. The contractor shall comply with all maintenance, safety, and quality assurance criteria as specified in this SOW and documents, manuals, directives, and instructions delineated in the SOW.

1.1 General Maintenance Functions. The contractor shall be responsible for providing designated maintenance support, logistics, and technical support for aircraft component maintenance actions and associated equipment in order to meet the mission requirements of supported activities. This SOW requires level II aircraft maintenance support functions to be performed in the following primary areas:

(1) Site management, production control, quality assurance and safety, Supply System Expediter, and Individual Material Readiness List processes.

(2) Aircraft engine/auxiliary power unit (APU) and related components, propellers, and engine test cell maintenance/repair functions.

(3) Aircraft structural component maintenance/repair functions, including tire/wheel, welding, and paint.

(4) Management of hazardous materials.

(5) Avionics/battery/calibration maintenance/repair functions.

(6) Aviation life support system functions.

(7) SE maintenance/repair functions.

(8) AAE/AAS management and scheduled maintenance.

(9) Machinist/Fabricator.

2. Applicable documents: The contractor shall adhere to the following documents in accordance with the technical/service requirements of this SOW. Refer any conflicts to the COR for resolution.

2.1 Department of Defense specifications.

2.1.1 SECNAVINST Department of the Navy (DON) Information Security Program (ISP) Instruction 5510.36B, dated July 12, 2019.

2.1.2 OPNAVINST Environmental Readiness Program 5090.1E, dated September 3, 2019.

2.1.3 DoDI DoD Investigative and Adjudicative Guidance for Issuing the Common Access Card (CAC) 5200.46, September 9, 2014 Incorporating Change 1, Effective May 4, 2018.

2.1.4 OPNAVINST Naval Aviation Safety Management System 3750.6S, dated May 13, 2014.

2.2 Department of Defense standards.

2.2.1 Defense Logistics Management Standards Volume 2, Supply Standards and Procedures Change 13 DLM 4000.25 Volume 2 Chapter 17, dated November 26, 2019.

2.2.2 DoDM DoD Identification (ID) Cards: ID Card Life-Cycle 1000.13-M-V1, January 23, 2014 Incorporating Change 1, Effective July 28, 2020.

2.2.3 DoDM National Industrial Security Program Operating Manual 5220.22-M, February 28, 2006, Incorporating Change 2, May 18, 2016.

2.3 Other Government documents (e.g. NAVAIR Documents):

OPNAV Instructions:

5100.23 5102.1 Navy Safety and Occupational Health (SOH) Program Manual Mishap Investigation and Reporting

SECNAV Instruction 5510.36

Department of the Navy (DON) Information Security Program (ISP) Instruction

CNAF Instruction

NAVAIR Instructions:

NAWCAD Instruction

5510.1 Information, Personnel and Industrial Security Program Manual NAVTESTWINGLANT/NAS PAX River Instruction

13720.1 Foreign Object Damage (FOD)

NAS Patuxent River Instructions

FRCMA Instruction

8024.1 Explosive Handling Personnel Qualification and Certification Program Training Plan FRCMA PAX Instructions

FRCMA PAX Local Command Procedure (LCP)

NAVFAC Instruction

11450.1 Acquisition and Management of Weight Handling Equipment NAVFAC Manual P-307 Management of Weight Handling Equipment NAVSEA Instructions

DOD Regulations 7000-14 DOD Financial Management Regulation DOD Manual

4161.2 DOD Manual for the Performance of Contract Property Admin DOD Instruction

4715.4 Pollution Prevention

DOD Directives

NAVAIR Manuals

NAVSUP Publications

NAVSEA Instructions

29CFR

Part 1910 Code of Federal Regulations Title 29 Labor Part 1910

2.4 Industry documents.

2.4.1 American National Standards Institute (ANSI) Occupational and Educational Eye and Face Protection/International Safety Equipment Association ANSI/ISEA Z87.1-2020, dated March 11, 2020.

2.4.2 American National Standards Institute/International Safety Equipment Association (ANSI/ISEA) American National Standard for Industrial Head Protection ANSI/ISEA Z89.1-2014 (R2019), dated May 15, 2014 (Reaffirmed April 26, 2019).

2.5 Due to frequent changes to documents and directives, it is expected that listed instructions may be superseded or additional instructions may be added as necessary, and the most current versions of applicable documents and directives will be used at no increase in cost to the government. Links to frequently used directives are:

https://www.secnav.navy.mil/doni/allinstructions.aspx (OPNAV and SECNAV Instructions) https://myteam.navair.navy.mil/km/71/Directives (NAVAIR, NAVTESTWINGLANT, NAS PAX RIVER Instructions; also contains links to other command Instructions) https://mynatec.navair.navy.mil/ (Aircraft Publications; Users must register to access) https://www.navair.navy.mil/Naval-Aviation-Maintenance-Program (4790.2 Series) https://www.acquisition.gov/content/regulations FARS/DFARs https://myteam.navair.navy.mil/default.aspx (NAVAIR Website)

3. Requirements

3.1 General Requirements.

3.1.1 Compatibility - The Contractor shall maintain the capability to prepare documents and software packages compatible with the Government IT environment through the security classification of unclassified. The current operating environment required for this contract includes:

Microsoft Windows 10 Microsoft Project 2010 Microsoft Office Professional Plus 2010 Adobe Acrobat XI (reader) Internet access The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art anti-virus software and ensure that all media are virus free when delivered. The Contractor shall be capable of Internet and LAN communications with the FRCMA DET Patuxent River. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with FRCMA DET Patuxent River during working hours whether at Contractor work site or on travel.

3.1.2 Work Location, Facilities and Telework

3.1.2.1 Work Location: 100 percent of work will be performed at Government site and 0 percent of work to be performed at Contractor site. Government sites include Hanger 301, area 1832, and buildings 158, 177, 307, 307A, 319, 324, 876, 1120, 1383, 1403, 1684, 1832, 2241, 3202 and others hangars aboard NAS Pax River. Contractors performing on-site support will be provided (examples include but are not limited to: Access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, and network access including web servers and applicable databases or other applications) necessary to carry out assigned tasks.

All work services specified in this SOW will normally be accomplished at FRCMA DET PAX. Contractor personnel may be directed to perform aircraft component, engine, and SE maintenance support at alternate, or off-site locations. Alternate work sites include other facilities located at NAS PAX RIVER. Off-site work involves travel away from the confines of NAS PAX RIVER. Maintenance actions that require travel that exceeds normal maintenance support hours (MSH) or incurs travel expenses will be negotiated at the time of the requirement under a travel CLIN per NMCARS 5252.232-9509 Reimbursement of Travel, Per Diem, and Special Material Costs and Joint Travel Regulations (JTR).

3.1.2.2 Meeting support: In support of the tasking outlined in this PWS/SOW, the Contractor shall have the capability to host and conduct meetings at the classification levels up to unclassified with the capacity to support a minimum of 2 persons.

3.1.2.3 Telework: Not Applicable (N/A).

3.1.3 Contract Status reporting. The contractor shall provide the following documentation.

3.1.3.1 Monthly Progress and Financial Status Report: The contractor shall provide a progress and financial status report in accordance with the Contract Data Requirement List (CDRL A011). The report shall include work accomplished since submittal of the last report, both monthly and cumulative man-hour labor costs expended by labor category and material and travel costs.

3.1.4 Work Schedule to include Compressed Work Schedule (CWS), holidays, and installation closure.

3.1.4.1 Work schedule: The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from 1100 to 1130 each Monday through Friday (except on the legal holidays specified in paragraph 3.1.4.1.2).

3.1.4.1.1 Compressed Work Schedule (CWS): CWS is an alternative work schedule to the traditional five 8.5 hour workdays (which includes a 30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: Eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one weekday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one weekday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other.

The Contractor may allow its employees to work a CWS schedule provided the requirements of this SOW are met. If the contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage as required by the Government to the ACOR/COR.

3.1.4.1.2 Holidays: The Government observes the following holidays:

New Year’s Day, January 1 Martin Luther King’s Birthday, the third Monday in January President’s Birthday, the third Monday in February Memorial Day, the last Monday in May Juneteenth National Independence Day, June 19 Independence Day, July 4 Labor Day, the first Monday in September Columbus Day, the second Monday in October Veteran’s Day, November 11 Thanksgiving Day, the fourth Thursday in November Christmas Day, December 25 With the exception of the events in section 3.1.4.1.3 below, the contractor is permitted to observe the above Holidays in accordance with its corporate policy.

3.1.4.1.3 Installation closure: When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the Government facility, contractor personnel assigned to work at that facility in support of such Federal employees shall follow their parent company’s policies.

While generally contractor personnel may not perform work on-site at a Government facility without oversight from Federal personnel, in very limited circumstances, work being performed by contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant Contracting Officer must concur with any determination that work being performed by contractor personnel is mission essential.

3.1.5 Other Direct Costs:

3.1.5.1 Travel: Travel may include general and administrative expenses, but shall not include profit. Temporary travel to other locations in support of program tasking is extremely minimal (less than 2% of work hours) but may be required. If required, temporary travel locations include CONUS and OCONUS. This list may change over the life of the contract.

Contractor personnel may be required to travel to off-site locations (e.g., requiring flights, per diem, auto rental, etc.). Expeditious contractor response shall be required, since notice from the government regarding travel may be communicated with 4 days advanced notice.

3.1.5.2 Material: All materials not depleted during the performance of this contract shall become Government property upon completion of this contract. The contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250). Material costs may include general and administrative expenses but shall not include profit/fee.

3.1.6 Subcontractors and Consultants: Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.7 Management of Contractor Personnel: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees. The contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

3.1.7.1 Non-Personal Service Statement. Contractor employees performing services will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees comply with the CMSS work standards outlined in the SOW. Contractor employees will perform their duties independently and without the supervision of any USG official. However, due to the critical and high risk nature of the CMS services provided in this contract, the COR/ACOR and/or the GQAR (under cognizance of the COR/ACOR), may provide direction to the contractor in areas mandated by CNAFINST 4790.2 and applicable directives e.g. safety and quality assurance. The tasks, duties, and responsibilities set forth in this SOW may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the USG, overseeing the work of federal employees, providing direct personal services to any federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the FAR.

3.1.8 Mobilization and Transition Out Strategy.

3.1.8.1 Mobilization Phase. The mobilization period is the period after contract award and prior to the Services Start Date (SSD) that the contractor shall prepare to assume contractor maintenance support services responsibilities.

3.1.8.1.1 Requirements/Responsibilities.

a. During mobilization, the contractor shall comply with the mobilization portion of the technical proposal submitted in response to the solicitation. The contractor shall acquire workforce personnel, attain security clearances, attain NACI/Common Access Cards (CAC), attain base auto passes, conduct training/certification operations, complete inventory(s) (government furnished property (GFP), IMRL items, support equipment, tools etc.), and perform other mobilization tasks in preparation of full CMSS responsibility on the Services Start Date (SSD). During this period, the contractor may observe all maintenance tasks being performed by the transitioning contractor as an on-the-job training (OJT) function, provided it does not interfere with maintenance services. Actual turnover of custody material will be accomplished as near to the end of the mobilization phase as possible in order to align custodial accountability with the change in CMSS responsibility.

b. The contractor shall submit resumes for all key personnel. Resumes shall be submitted to the COR NLT 30 days prior to CSD for government review and determination of acceptability. A cover letter, with resumes attached, shall be submitted that includes a list of the incumbent/transitioning personnel and new hire personnel.

1) The cover letter shall include all employee names, any DOL occupational title, and specific SOW qualifications that will be fulfilled (e.g. Supply Technician, Aircraft Mechanic III, Site Manager). The cover letter shall identify any incumbent personnel.

2) Planned employment status (Full-time or Part-time).

3) Anticipated on-site reporting date of employee.

4) Any qualification waivers requested. Waivers will be considered by the contracting officer on a case-by-case basis and granted waivers may not be used as a precedent for future requested waivers.

Resumes shall include necessary information and detail to enable the government to determine how the individual meets SOW qualifications. Resumes for individuals with military or equivalent experience shall annotate rank/rate/title, length of experience, licenses, training/military schools, navy enlistment codes (NEC)/military occupation specialties (MOS), officer designator, and fulfilled positions of leadership (e.g. AVCM F/A-18 Maintenance Master Chief Petty Officer (16 months), supervised 240 personnel in 9 aviation maintenance shops; Maintenance Officer, CDI, CDR, etc.). Resumes with cover letters are required for any key personnel replacements or substitutions during this contract per Clause 5252.237-9501 of the contract. Qualification waiver requests will be considered by the government on a case-by-case basis and may include a probationary period with the waiver acceptance. The contractor shall provide verification documentation for claimed employee qualifications. The contractor shall have all personnel on-board at the site, qualified with security clearances (if applicable), or with pending clearances no later than 10 working days prior to the CSD unless otherwise specified in the contract.

c. The contractor shall complete all inventories (e.g. GFP, GFE, tool, and IMRL) no later than five working days prior to CSD.

d. During Mobilization a joint inventory shall be conducted with government, contractor and incumbent to establish a baseline of condition and equipment inventory.

e. The contractor shall develop specific written procedures for all ground operations. The contractor shall not begin ground operations until the ground operations procedures have been approved by the GGFR.

3.1.8.1.2 Joint Meetings. A joint on-site mobilization meeting may be conducted after contract award to discuss the contractor’s mobilization plan and the respective responsibilities of all parties. A joint “Pre-SSD” meeting may be conducted (approximately one week prior to SSD) to discuss the Contractor’s readiness to assume full responsibility, outstanding maintenance action forms, repair backlogs/deadlines, and mobilization process.

3.1.8.1.3 Monthly Maintenance Plan Meeting. The mobilizing contractor shall attend and participate in the monthly maintenance plan meeting during mobilization in preparation for CMSS for the first month prior to SSD.

3.1.8.1.4 Services Support Date (SSD). The contractor shall be responsible for mobilizing and assuming full CMSS responsibility at SSD.

3.1.8.1.5 Mobilization Contract Data Requirements List (CDRLs). The contractor shall be responsible for submitting data lists on CDRL DD Form 1423-1. Per Exhibit A, the following mobilization CDRLs are required:

3.1.8.2 Transition Phase.

3.1.8.2.1 Responsibility. The incumbent contractor shall retain all maintenance services responsibilities specified in this SOW and shall continue to meet all contractual requirements during the entire transition phase.

3.1.8.2.2 Transition to Successor. If the incumbent contractor is not successful in obtaining a subsequent government contract for this requirement, the incumbent shall provide all reasonable support to the succeeding contractor to ensure orderly transition and minimize impact on maintenance support services. At a minimum, the incumbent shall provide the succeeding contractor access to the site, work centers, materials, and maintenance documentation. In addition, as an OJT function throughout the transition phase, the incumbent shall allow the succeeding contractor to observe all required maintenance and support tasks on a not-to-interfere with maintenance basis. The transition phase will be the last 2 months (~60 days) of service of the contract or any portion of the contract requirement that terminates prior to the end of the contract.

3.1.8.2.3 GFP Inventory. The contractor shall perform all inventories of tools, GFP, equipment, support equipment, and technical data IAW the GFP clause in the contract schedule. Inventory reports for the transition phase shall be submitted per CDRLs A001 and A002 (e.g. GFP, GFE, tool, and IMRL).

3.1.8.2.4 Facilities. The contractor shall be liable for damages due to contractor negligence. Facility condition will be determined by government inspection during the transition phase or near contract expiration.

3.1.8.2.5 Transition CDRLs. The contractor shall be responsible for submitting data lists on CDRL DD Form 1423-1. The Contractor’s overall transition out strategy shall be built around maintaining the mission of the program/division with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The contractor shall submit a Transition Out Plan, to include the minimum elements listed below:

Work Turnover. The contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company. Establish and maintain effective communication with the incoming contractor or Government personnel for the period of transition via weekly status meetings.

Quality Assurance. The contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

Risk Mitigation Strategies. The contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

Data/Information Transfer. The contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.9 Program Unique Requirements: Not Applicable (N/A).

3.2 Security

3.2.1 Citizenship Requirements: Only U.S. citizens may perform under this contract. If the Contractor cannot find qualified U.S. citizens to perform the work, the Contractor shall submit a citizenship waiver request with justification to the Government Security Office. The waiver request should include:

a. The individual's name, date and place of birth, position title, and current citizenship.

b. A statement that a qualified U.S. citizen cannot be hired in sufficient time to meet the contractual requirements.

c. A statement of the unusual expertise possessed by the applicant.

d. A statement that access will be limited to a specific government contract (specify contract number).

e. A statement that the Contractor has obtained an export license for the information required to perform the contract.

3.2.2 Investigative Requirements:

Unclassified: All Contractor personnel must be eligible to perform Non-Critical Sensitive work as defined by SECNAV M-5510.30. All Contractor personnel are required to have a favorably adjudicated Tier-3 investigation from the Office of Personnel Management. The Contractor shall submit a request for personnel security investigation to the Government Security Office. The Government Security Office shall initiate the Contractor's Electronic Questionnaire for Investigations Processing (eQIP), shall do a preliminary screening of the Contractor's eQIP for suitability and derogatory information. The Contractor employee shall provide all requested information pursuant to the Privacy Act of 1974. The Government Security Office may deny the Contractor access to Government facilities and information and may prohibit the Contractor from performance of sensitive duties for failure to provide requested information or when derogatory or adverse information is present on the Contractor's eQIP. In such cases, the Contractor employee may not perform on the Contract.

The Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), and SECNAV M-5510.36. All Contractor facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as For Official Use Only in accordance with DoD Instruction 5200.48, Controlled Unclassified Information (CUI).

Controlled Unclassified Information including Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48.

Unclassified Information (CUI) available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

All controlled unclassified technical information shall be appropriately identified and marked with the following distribution statement(s):

Distribution Statement (Insert Appropriate Letter and Authorization Title), (Insert Appropriate Reason Category) (dated – (Date of Distribution Authorization). Other requests shall be referred to: Commander, Naval Air Systems Command, Attn: (Program/User Agency mailing address).

Classified: All Contractor personnel shall maintain security clearance eligibility commensurate with the level of classification of the work performed as annotated in the Contract's DD-254, Contract Security Classification Specification Form.

Contractor personnel shall require access to classified information in performance of this contract up to and including Secret, with a safeguarding level of Secret. The Contractor is responsible for ensuring that all personnel receive the requisite investigation and are favorably adjudicated in accordance with DoDM 5220.22, National Industrial Security Program Operating Manual. Contractor employees who fail to meet security clearance requirements may not access classified information or perform sensitive duties. In such cases, the Contractor employee may not perform on the contract.

The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level. Unclassified information shall be handled in accordance with the appropriate designation (Controlled Unclassified Information; Covered Defense Information). Distribution is authorized to the Requiring Office's Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the TPOC/COR of this contract for approval.

Controlled Unclassified Information including Covered Defense Information (meeting the definition of 48 CFR 252.204–7012(a)) generated and/or provided under this contract shall be marked and safeguarded as specified in DoD Instruction 5200.48, Controlled Unclassified Information (CUI) available at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/520048p.PDF. Any product containing Covered Defense Information shall be assigned a distribution statement (distribution statements B through F) using the criteria set forth in DoDI 5230.24 (Distribution Statements on Technical Documents); and have this statement displayed per DoDI 5230.24, Enclosure 3.

3.2.3 Common Access Card (CAC)/Public Key Infrastructure (PKI), System Authorization Access Request (SAAR-N).

3.2.3.1 SAAR-N: All contractor personnel requiring access to Government Information Technology (IT) systems shall have an approved System Authorization Access Request (SAAR-N) Form OPNAV 5239/14 (Rev Sep 2011) on file, and complete required Annual Information Awareness Training. New employees must submit their SAAR forms within thirty (30) days of their first day of work. Instructions for processing the SAAR-N forms are available at: http://www.cnrc.navy.mil/publications/Forms/OPNAV_5239_14_SAAR_N.pdf.

SAAR-N forms shall be submitted to the Contracting Officer’s Representative (COR), Government Technical Point of Contact (TPOC), or to the assigned government Trusted Associate Sponsorship System (TASS) Trusted Associate.

3.2.3.2 Command Access Cards (CAC) / Local Badges: Contractor CACs and facility specific identification badges will be issued by the Government to on-site contractor personnel and shall be visible at all times while personnel are at the Government site. The contractor shall furnish all requested information required to facilitate issuance of identification badges and shall conform to DoDI 5200.46 September 9, 2014 Incorporating Change 1, Effective May 4, 2018. All CACs and identification badges issued to Contractor employees shall be returned to the Government Security Department at the Government site in accordance with DoDM 1000.13-M-V1, January 23, 2014 following completion of the contract, relocation or termination of an employee, or upon request from the Contracting Officer’s Representative. The Government will provide the contractor access to Government facilities, as required, for performance of tasks under this contract. Contractor personnel shall comply with DoD 5220.22-M, February 28, 2006, Incorporating Change 2, May 18, 2016.

3.2.3.3 DD-254: The contractor shall comply with security requirements specified in the DD-254 attached to this contract. Information or data that the contractor accesses shall be handled at the appropriate classification level, unclassified information shall be handled as “For Official Use Only”. Distribution is authorized to the Requiring Office’s Organization and supported Activity only. Other requests for deliverables under this contract shall be referred to the ACOR/COR of this contract for approval.

3.2.4 Information Security. If the work is performed at the Contractor's facility, the Contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of classified information and controlled unclassified information (CUI) and to control distribution of CUI in accordance with DoD 5220.22-M (NISPOM), and SECNAV M-5510.36. If the work is performed at the Government's facility, the Contractor shall comply with DoD 5220.22-M (NISPOM), and SECNAV M-5510.36.

3.2.4.1 Marking: All information generated by the Contractor shall be properly marked. For Official Use Only information generated and/or provided under this contract shall be marked in accordance with DoDM 5200.01. Technical information shall also be marked with appropriate Distribution Statements and Export Control warnings in accordance with DoDD 5230.24 and program Security Classification Guidance.

3.2.4.2 Public Release for Classified and Unclassified Information: Any controlled information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. government authority. Proposed public releases shall be submitted for approval prior to release to the respective NAWC, NAVAIR HQ or PEO level PAO prior to release.

3.2.4.3 Loss, Compromise and/or Electronic Spillage of Classified or Controlled Unclassified Information: All instances of loss, compromise and electronic spillage of classified or controlled unclassified information shall be reported to the COR, TPOC and Government Security Office within 24 hours of the incident occurring.

3.2.5 Operations Security (OPSEC): The Contractor shall develop, implement, and maintain an OPSEC program to protect controlled unclassified and classified activities, information, equipment, and material used or developed by the Contractor and any subcontractor during performance of the contract. The Contractor shall be responsible for the subcontractor implementation of the OPSEC requirements. This program may include Information Assurance and Communications Security (COMSEC). The OPSEC program shall be in accordance with National Security Decision Directive (NSDD) 298, and at a minimum shall include:

1) Assignment of responsibility for OPSEC direction and implementation.

2) Issuance of procedures and planning guidance for the use of OPSEC techniques to identify vulnerabilities and apply applicable countermeasures.

3) Establishment of OPSEC education and awareness training.

4) Provisions for management, annual review, and evaluation of OPSEC programs.

5) Flow down of OPSEC requirements to subcontractors when applicable.

While performing aboard NAVAIR or NAVAIR sites, the contractor shall comply with facility OPSEC program instructions and contribute to organization-level OPSEC efforts. Include OPSEC as part of its ongoing security awareness program and take all required Agency training. Be responsive to the Supporting OPSEC Manager on a non-interference basis. Protect sensitive unclassified information and activities, which could compromise classified information or operations, or degrade the planning and execution of operations performed by the RO and contractor in support of the mission.

3.2.6 Anti-Terrorism Force Protection and Emergency Management: The work performed on this contract is not Emergency Essential in accordance with OPNAVINST 3440.17A and Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans. Contractor personnel shall comply with all Government Emergency Management, Antiterrorism and/or Continuity of Operations Plans and directives. Contractor personnel shall not report for work at Government facilities upon declaration of Force Protection Condition CHARLIE or in any event or emergency where Government officials direct curtailment of operations to “Mission Essential Only”. All Contractor personnel assigned to a government facility shall complete annual Antiterrorism (Level One) and Active Shooter training.

3.2.6.1 Privacy Act Compliance. The contractor shall ensure compliance with the data, information, and/or documentation that falls under the jurisdiction of Privacy Act of 1974 (Title 5 of the U.S. Code Section 552a). The contractor shall ensure that its employees assigned to this effort understand and adhere to the requirements of the Privacy Act and to DoD and Department of the Navy regulations that implement the Privacy Act. Department of Navy policy and procedures implementing the Privacy Act are detailed in SECNAVINST 5211.5E, which is available on-line at http://privacy.navy.mil. The contractor shall identify and safeguard data, information and reports accordingly. In addition, the contractor shall ensure that contractor employees assigned to the contract are trained on properly identifying and handling data and information subject to the Privacy Act prior to commencing work.

3.2.6.2 Proprietary Information. No data provided to, or developed by the contractor, shall be used for any purpose other than the tasks assigned. All information (data files and hard copy) becomes the property of the USG and the contractor shall return them at the completion of the task. The USG shall not be required to pay royalties, recurring license fees, use tax or similar additional payments for any contractor-developed product or associated software presentation.

3.2.6.3 Corporate Applications and Information Assurance. Contractor personnel assigned to perform work under this contract may require access to USG information technology (IT) systems. These systems include, but are not limited to, NMCI, NALCOMIS, FIST, NTCSS, OOMA/OIMA, ONE Touch, NALDA, TRACE Life Support, Navy ERP (N-ERP), DOD EMALL, DESX, Naval Logistics Library, NATEC, WebCATS, JDRS, NOSSA. Contractor personnel requiring access to USG IT Systems shall comply with DON information assurance and personnel security requirements for accessing USG IT Systems including completion of the SAAR-N Form OPNAV 5239/14.

3.2.7 Program Unique Requirements.

3.2.7.1 Office Equipment and Furniture. All office equipment and furniture, for the spaces above, required to perform the requirements of this SOW will be provided by the USG.

3.2.7.2 Energy, Water, and Recycling. Local command policies for energy and water management, as well as recycling, shall be followed by the contractor. In the performance of services included in this contract, the contractor employees shall adhere to those policies for management of energy and water resources. The contractor shall also participate in the recycling program by using government furnished recycling bins.

3.2.7.3 Facility Maintenance and Repair. The contractor shall report any observed facility damage or areas that require repair. The contractor shall be responsible for any facility damages caused by their negligence.

3.2.7.4 Services.

3.2.7.4.1 Computer/Telephone/Internet. The USG will provide telephones/FAX for official use only, for contract related requirements, and personal use only in case of emergency. The USG will provide office furniture and work center stations necessary to complete the requirements of this contract. The USG will provide all computers and internet access necessary to fulfill the requirements of this contract (e.g. Navy Marine Corps Intranet (NMCI) computers). The computers will remain in place and will not be moved from the current/assigned location unless deemed necessary by the USG. The computers will not be placed in sub-custody to contractor personnel.

3.2.7.4.2 Automated Data Processing Equipment (ADPE). The contractor shall comply with all computer system and ADPE accountability and security procedures, legacy and NMCI, required by the USG. Additionally, the contractor shall conduct inventories as changes occur and support periodic inspections as directed by the USG via the COR. The contractor shall not repair or modify USG furnished ADPE or relocate the equipment to another geographical location. When ADPE equipment needs repair, relocation, or any other such action the contractor shall notify the COR and NMCI Coordinator.

3.2.7.4.3 Naval Aviation Logistics Command Management Information System (NALCOMIS). The contractor shall utilize NALCOMIS (OIMA and OOMA when required) for maintenance action documentation. NALCOMIS is a real time on-line computer-based maintenance information system required to record all maintenance actions. The contractor shall train contractor personnel responsible for maintenance actions on NALCOMIS procedures for its use in documenting corrective actions, inspections, and supervisory sign-offs. The USG will provide NALCOMIS system access including all hardware, software, upgrades, and 24-hour-a-day/seven-days-a-week technical assistance via website and telephone.

3.2.7.4.4 Housekeeping and Janitorial. The contractor shall be responsible for cleaning/housekeeping of assigned spaces; assisting USG employees with cleanliness upkeep for the parking and other open areas (adjacent to hangars and buildings), hangar areas and hangar floors. The contractor will participate in large clean-up evolutions.

3.2.7.4.5 Tools and Support Equipment. The USG will provide all tools (except personal hand tools); all support equipment, and equipment and supplies necessary for the fulfillment of this contract. The USG will not provide basic personal hand tools. All personal or contractor provided tools brought into a work center shall be controlled under the same tool controls accountability and directives as USG tools.

3.2.7.5 Government Furnished Property (GFP).

a. Subject to the provisions of the USG property provisions of this contract, the USG will furnish to the contractor the USG property necessary for use in the performance of this contract on a no-cost basis. The contractor shall be required to conduct a physical inventory of all USG equipment in their custody as directed by the COR. The contractor shall also be required to reconcile their IMRL inventory on an annual or as-required basis, to attend IMRL tailoring conferences when requested, to identify deficient and/or excess equipment, and provide information necessary to requisition and disposition equipment. To this end, the contractor shall make no management decisions for the USG. Material support to the contractor performing under this contract will be provided by the COR. Material support includes, but is not limited to:

(1) All material centrally procured, local purchase, General Services Administration, Defense Supply Agency, and non- stock listed items.

(2) All raw stock required for local manufacture such as:

Sheeting, bar stock, tubing, wire, paints, lubricants, fuel, etc.

(3) All required SE, production tooling and test equipment.

(4) PPE on a check-out basis.

(a) LOX protective clothing.

(b) Cranial helmets and sound attenuators.

(c) Painter’s protective equipment/clothing (including painter overalls).

(d) Respirator and Rhine air pump.

(e) Non-prescription eye protection.

b. The contractor shall initiate requests for material required to support the on-site program from the COR.

c. If required, stock levels of material shall be established by the contractor with the approval of the COR.

d. The contractor is authorized to maintain spare parts in secure areas in contractor occupied spaces as approved by the COR. The storage areas are to ensure continuous maintenance and support of repairable parts/equipment and will include only items of a critical or long lead time nature or for which a high rate of consumption exists making it impractical to rely upon support by the NAS PAX RIVER supply department each time a demand occurs. The maintenance and administration of the spare parts will be in accordance with sound maintenance/material control practices and the applicable supply system/department instructions.

e. All GFE/GFP excess disposition instructions shall be reported to and requested by the COR.

f. The USG reserves the right to withdraw any GFE/GFP stocked in support of this contract to supply other urgent USG needs.

3.2.7.5.1 Government Provided Technical Documents and Access. The government will make available to the contractor all applicable FRCMA DET PAX technical documents in its Central Technical Publications Library (CTPL). The government will provide the contractor access to applicable Naval Air Technical and Engineering Service Command (NATEC) technical documents, manuals, and support materials.