Statement of Work - Chainsaw and Tree Felling Training.pdf

STATEMENT OF WORK

Chainsaw and Tree Felling Training

Department of Conservation and Natural Resources

Bureau of Human Resources

I. SCOPE OF WORK

The Pennsylvania Department of Conservation and Natural Resources (DCNR) is seeking the services of a contractor to provide chainsaw and tree felling training to approximately one hundred (100)

Department employees at eight (8) different locations throughout the Commonwealth, in accordance with the Contract Tasks below.

The training format should be similar to or modeled after the nationally recognized “Soren Eriksson’s

Game of Logging” training.

Note: The Department will provide the trees to be utilized at these trainings, as well as all Department employee’s tools, equipment, personal protective equipment, and necessary fuel, fuel containers and lubricants for the equipment. The instructor will only be responsible for providing their own tools, equipment, personal protective equipment, fuel and lubricants.

Any questions regarding the specific aspects of this bid should be directed to Juan F. Requena Jr. at

717-787-8369. Questions regarding the contracting or bidding aspects of this bid should be directed to

Nancy Weibley at 717-783-4884.

II. CONTRACT TASKS

Instructor will train a maximum of 100 employees from the Bureaus of Forestry and State Parks.

The training will be conducted at eight (8) different training sites: five (5) regional state park locations, and three (3) forest district locations, throughout the Commonwealth. (See Attachment A for these locations.)

All eight (8) training sites will consist of a maximum of ten (10) employees (students). In addition, the

Department will maintain a buffer of 20 additional slots, with interested employees filling those slots at the

8 training sites. Note: An additional training class may be added to handle additional interested employees. This additional (optional class) will be held at the Greenwood Furnace State Park location.

The cost of this additional optional class will be based upon the same price originally bid and awarded for that location.

The comprehensive training program should consist of four (4) levels of training, with each level advancing to a more sophisticated level of proficiency. These levels and their tasks are outlined in

Attachment B. Each of the four (4) levels of training at all eight (8) sites will be 1 full day (7.5 hour day, with a ½ hour lunch period, and a 15 minute break in the morning and afternoon), totaling 32 days of training. It is desired that the different level trainings be spaced out so there are 3 weeks between each level of training.

Each training day shall provide for at least four (4) hours of hands-on training. This will allow for adequate demonstration of the skills learned during the training day and should reflect the trainee’s ability to perform the tasks at each level.

The awarded vendor will work with the DCNR contact to develop a mutually agreed upon training schedule.

NOTE: All associated costs incurred by the instructor such as travel, lodging, food, etc., must be included in the per class bid price. No additional costs will be permitted. Vendors shall acquaint themselves with Commonwealth of Pennsylvania Management Directive 230.10 – Travel and

Subsistence Allowances, for establishing bid pricing. Consideration should be given to compliance with these guidelines.

The management directive is essentially modeled after GSA travel allowances. The

Commonwealth of Pennsylvania Management Directive 230.10 document can be found at:

http://www.portal.state.pa.us/portal/server.pt?open=512&objID=711&PageID=228891&mode=2

&contentid=http://pubcontent.state.pa.us/publishedcontent/publish/cop_general_government_op erations/oa/oa_portal/omd/p_and_p/management_directives/management_administrative_suppor t/items/md230_10.html

III. INSTRUCTOR QUALIFICATIONS

Trainer must have the expertise in the caliber of training outlined in this Statement of Work;

Trainer must be skilled in chainsaw operation and maintenance;

Trainer must have at least five (5) years of experience as a trainer, or have successfully completed a train-the-trainer program;

Trainer must have the professional experience to identify hazards and explain the process of deciding to mitigate or avoid the hazard as necessary;

Resume available upon request along with 3 references with respect to their performance of their safety programs;

Have an outline of their program and be prepared to explain presentation to DCNR representative;

Trainer must provide proof of required insurances covered (Section V. Insurance) below.

IV. CONTRACT TERM

The contract term shall commence upon receipt of a fully executed purchase order or July 1, 2015, whichever is later, and terminate June 30, 2016.

http://www.portal.state.pa.us/portal/server.pt?open=512&objID=711&PageID=228891&mode=2&contentid=http://pubcontent.state.pa.us/publishedcontent/publish/cop_general_government_operations/oa/oa_portal/omd/p_and_p/management_directives/management_administrative_support/items/md230_10.html http://www.portal.state.pa.us/portal/server.pt?open=512&objID=711&PageID=228891&mode=2&contentid=http://pubcontent.state.pa.us/publishedcontent/publish/cop_general_government_operations/oa/oa_portal/omd/p_and_p/management_directives/management_administrative_support/items/md230_10.html http://www.portal.state.pa.us/portal/server.pt?open=512&objID=711&PageID=228891&mode=2&contentid=http://pubcontent.state.pa.us/publishedcontent/publish/cop_general_government_operations/oa/oa_portal/omd/p_and_p/management_directives/management_administrative_support/items/md230_10.html http://www.portal.state.pa.us/portal/server.pt?open=512&objID=711&PageID=228891&mode=2&contentid=http://pubcontent.state.pa.us/publishedcontent/publish/cop_general_government_operations/oa/oa_portal/omd/p_and_p/management_directives/management_administrative_support/items/md230_10.html

V. INSURANCE

The contractor shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth.

a. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

b. Public Liability and Property Damage Insurance to protect the Commonwealth, the

Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and

$1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the

Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of PA-

DCNR” as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the

Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

VI. BID AWARD

The bid will be awarded to the lowest responsive and responsible bidder based on the lowest total sum of all classes.

The bidder shall complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us. Bidder must bid all items to be considered for award.

In the event of a discrepancy between the unit price and extension of figures, the unit price will prevail.

The Contract quantities herein are estimated only and may increase or decrease, depending on http://www.pasupplierportal.state.pa.us/ the needs of the Department. The Contractor shall be paid at the unit price for the actual work performed.

Note: The Department will only accept out to two (2) decimal points when entering your unit price figures.

VII. PAYMENT TERMS

Payment shall be on a reimbursement basis for actual service performed. An invoice may be submitted after each training day.

In order to document student attendance, the awarded instructor will secure a sign-in sheet for every class. The sign-in form will be provided by the DCNR representative. The completed sign-in sheet must accompany every invoice to avoid delay of payment.

VIII. INVOICES

All invoices for this Contract MUST be sent to the following address:

Commonwealth of Pennsylvania–PO Invoice

PO Box 69180

Harrisburg, PA 17106

All invoices MUST include your Purchase Order Number and your SAP Vendor Number.

Failure to provide these numbers on your invoices will result in a delay of payment.

IX. CONTRACTOR REFERENCES

After the bid opening and prior to awarding the contract, the Department has the right to request references (name, address, and telephone number) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

X. RECEIPT AND OPENING OF BIDS

1. Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

2. No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any reason whatsoever.

http://www.pasupplierportal.state.pa.us/

XI. BID RESULTS

The Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/. The Bids will be posted within three working days following the bid opening. The results indicate the apparent

Bidders, and all bids are under review until the final award of the Purchase Order.

Attachments: Attachment A – Training Locations

Attachment B – Levels of Training

Forest District Map

State Park Map http://www.emarketplace.state.pa.us/

Attachment A

Training Locations

Park Locations: Forest District Locations:

Black Moshannon State Park (Park Region 1) Michaux Forest District (District 1)

4216 Beaver Road 10099 Lincoln Way East

Philipsburg, PA 16866-9519 Fayetteville, PA 17222-9609

(Centre County)

Yellow Creek State Park (Park Region 2) Clear Creek Forest District (District 8)

170 Route 259 Highway 158 South Second Avenue

Penn Run, PA 15765-5941 Clarion, PA 16214

(Indiana County)

Greenwood Furnace State Park (Park Region 3) Tiadaghton Forest District (District 12)

15795 Greenwood Road 10 Lower Pine Bottom Road

Huntingdon, PA 16652-5831 Waterville, PA 17776

(Huntingdon County)

French Creek State Park (Park Region 4)

843 Park Road

Elverson, PA 19520-9523

(Berks County)

Nescopeck State Park (Park Region 5)

1137 Honey Hole Road

Drums, PA 18222

(Luzerne County)

Attachment B

Levels of Training

Level 1

Emergency Planning

Personal Protective Equipment

5-Point Safety Check

Reactive Forces

Precision Plunge Cutting

5-Point Felling Plan

Scoring the Stump

Precision Felling Practice

Level 2

Routine Chain Saw Maintenance

Carburetor Tune-Up

Art of Chain Failing

Releasing “Spring Poles” Safely

Precision Felling Practice

Level 3

Scoring the Chain

Dealing with “Lean” in a Tree

Utilizing Wedges & Shims

Understanding Stem Compression & Tension

5-Point Limbing Plan

Limbing Concepts/Techniques

Bucking Techniques

Precision Felling Practice (Side/Back Leaner)

Level 4 – Storm Damage Cleanup

Working with trees under extreme compression/tension

Trees damaged due to wind—throw, ice damage, flooding, etc., where stems may be tangled, may have root systems exposed, may be broken and still attached

Other hazardous situations that need to be removed