Statement of Work Ceiling Lift Upgrade.docx

Statement of Work

Installation and Site Prep of Overhead (Ceiling) Patient Lifts Michael E. DeBakey VA Medical Center Houston, TX

Scope of Work:

The contractor shall provide all labor, materials, engineering design, equipment, tools, supervision, and transportation necessary to design, supply, and install overhead ceiling-mounted patient lift systems in nineteen (19) designated clinical spaces at the Michael E. DeBakey VA Medical Center (MEDVAMC), Houston, Texas.

The installation shall support the facility’s Safe Patient Handling and Mobility (SPHM) Program, which requires mechanical lift equipment to be available to caregivers when performing patient handling tasks involving lifting, transferring, repositioning, and mobility assistance in accordance with VHA Directive 1611.

The contractor shall install fixed ceiling-mounted patient lift systems designed to provide safe patient transfers and repositioning capability throughout the full usable area of each designated room.

The contractor shall provide all personnel necessary to complete installation. All contractor employees shall be properly trained, qualified, and licensed (where applicable) to install patient lifting systems.

All installed lift systems must have a minimum lifting capacity of 605 pounds.

GH3+ 605lb SWL, wifi capable, CLM and service modules, hanger bar, rails, trolleys, hardware - 3mx3m or smaller.

103633 Proctology Clinic.

GH3+ 605lb SWL, wifi capable, CLM and service modules, hanger bar, rails, trolleys, hardware - 3mx3m or smaller.

103203 Radiology.

GH3+ 605lb SWL, wifi capable, CLM and service modules, hanger bar, rails, trolleys, hardware - 3mx3m or smaller.

102371 GI Clinic.

GH3+ 605lb SWL,duynaic lift system, integrated scale wifi capable, CLM and service modules, hanger bar, rails, trolleys, hardware- 5mx5m or smaller.

103568 SCI Unit PT Gym.

GH3+ 605lb SWL, wifi capable, CLM and service modules, hanger bar, rails, trolleys, hardware - 4mx3m.

Cancer Clinic.

GH3+ 605lb SWL, wifi capable, CLM and service modules, hanger bar, rails, trolleys, hardware - 4mx3m.

5H Surgery Center

GH3+ 605lb SWL, wifi capable, CLM and service modules, hanger bar, rails, trolleys, hardware - 4mx3m.

Dental Clinic.

System Design Requirements:

The ceiling-lift system shall be designed as a room-covering X-Y track system to maximize the usable lift coverage within each room.

The lift system must:

• Allow smooth horizontal and vertical patient movement

• Provide adequate lifting height for safe transfers from beds, chairs, wheelchairs, and stretchers

• Operate with smooth motor movement without jerky starts or stops

• Allow patient lifting from floor level

Track systems shall be self-supporting from the building structure, either through ceiling suspension or post-mounted support structures when required due to existing building conditions.

Existing building infrastructure such as utility systems, hangers, or structural supports not designed for lift loads shall not be used to support the lift system.

All structural support components must connect directly to the building’s structural elements.

Technical Requirements:

All mobile floor lifts supplied under this contract shall meet the following minimum specifications:

1. Structural Engineering

a. All lift installations shall be supported by structural designs stamped by a licensed structural engineer.

b. The contractor shall provide site-specific installation drawings identifying:

• Track locations

• Structural attachment points

• Support structure above ceiling

• Methods of attachment to building structure

3. Existing door frames shall not be cut or modified unless approved through engineering documentation certified by a licensed structural engineer and accepted by the VA.

2. Weight Testing and Certification

a. Each installed lift system shall undergo weight testing prior to acceptance.

b. Weight tests shall be performed using 150% of the rated load capacity.

c. Testing shall be witnessed by the VA Contracting Officer Representative (COR).

d. Written testing reports shall be provided and shall include:

• Test weight applied

• Deflection measurements

• Structural performance verification

e. Final equipment certification must be provided prior to system acceptance.

3. Ceiling Lift System Performance Requirements Installed ceiling lift equipment shall meet the following minimum specifications.

Contractor shall provide the following:

1) Lift Motor Requirements

• Minimum lifting capacity of 605lbs.

• Soft start and soft stop motor operation

• Emergency stop functionality

• Emergency lowering capability

• Visual low-battery indicator

• Over-speed safety governor

• Maximum sound level not exceeding 52 dB(A)

2) Track System Requirements

• Anodized aluminum track construction to prevent corrosion and surface degradation

• Track systems designed to allow maximum patient coverage within the room

• Track end stops installed and secured at all track ends

• Rail systems must support un-spliced spans consistent with manufacturer specifications

3) Monitoring and Data Capability

The ceiling lift system must support facility-wide lift utilization monitoring.

Lift motors must be capable of communicating with a Wi-Fi enabled monitoring system that tracks:

· Lift usage frequency

· Patient weight data

· Service and maintenance alerts

· Equipment utilization statistics

This capability supports monitoring of mechanical lift use for patient safety and staff injury prevention programs.

4) Installation Requirements The contractor shall:

· Provide a detailed installation schedule and project timeline

· Coordinate installation activities with MEDVAMC Engineering and clinical leadership

· Minimize disruption to patient care operations

Installation shall include:

• Dust containment measures

• Tacky mats at construction entrances

• Cleaning and restoration of all work areas

All rooms shall be returned to original condition following installation.

Any damage to ceilings, walls, floors, or fixtures shall be repaired by the contractor.

5) Infrastructure Protection

Contractor installation activities shall not interfere with:

• Fire sprinkler systems

• Lighting fixtures

• HVAC systems

• Medical gas systems

• Permanent building infrastructure

Contractor shall not breach fire barriers or fire walls without prior approval from VA Engineering and Safety personnel.

All penetrations must be properly sealed to maintain fire safety integrity.

Electrical installations must comply with:

• National Electrical Code (NEC)

• NFPA 70

• NFPA 99

6) Infection Control Requirements Contractor shall follow all MEDVAMC Infection Control Risk Assessment (ICRA) requirements during installation.

The contractor must:

• Implement dust containment measures

• Protect patient care areas from contamination

• Maintain safe work environments for patients, visitors, and staff All work areas shall be cleaned and disinfected upon completion.

4. Training Requirements Patient Care Staff Training Training must include:

• Proper operation of ceiling lifts

• Safe patient transfer techniques

• Sling compatibility and usage

• Emergency procedures Initial training shall be completed within two weeks of installation completion and must include staff across multiple shifts.

Follow-up training shall be provided at:

• One month post-installation

• One year post-installation Biomedical / Engineering Training The contractor shall provide technical training for facility maintenance personnel including:

• Preventive maintenance procedures

• Equipment troubleshooting

• Service requirements The contractor shall provide any specialized tools required for maintenance

5. Documentation Requirements

The contractor shall provide:

• Operator manuals

• Maintenance manuals

• Installation drawings

• Model and serial numbers for installed equipment

• Preventive maintenance schedules

• Warranty documentation

All documentation shall be provided in electronic format.

6. Contractor Conduct Requirements

Contractor personnel shall:

• Wear visible company identification at all times

• Follow all MEDVAMC safety policies

• Conduct work in a manner that does not interfere with hospital operations All contractor personnel must possess OSHA 10-hour construction safety training certification.

· Electronic copies of operator manuals and maintenance manuals

· Equipment model and serial number documentation

· Preventative maintenance schedules

· Warranty documentation

7. Security Requirements:

All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government facility, shall abide by all security regulations of the facility. Contractor/installers have to sign in with the VA Police Department prior to starting to work.

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