Statement of Work_CCTV_VES.pdf

STATEMENT OF WORK

For

Bldg. 543 VES, Vehicle and Equipment Section CCTV

Installation

Minot AFB, North Dakota

28 April 2025

1.0 SCOPE: This Statement of Work (SOW) defines the requirements for Contractor to engineer, furnish, install and test to accomplish the installation of CCTV cameras and recording system to each independent viewing area for Building 543 Vehicles and Equipment Section, 791 Maintenance Squadron. Cameras will need to be direct connect cat 6 no Wi-Fi enabled devices and camera layout will align with the attached layout plan ensuring no cameras are capturing areas that classified may be briefed, discussed or processed. If equipment (servers/workstation/monitor) are being placed in an area that has a tempest approval pre-coordination with the 5 CS/COMSEC is a must because the tempest package will have to be revised. We will need to use the current power that is available at each location.

Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, equipment tests / results, and other incidentals necessary to meet the requirements as stated in this SOW. All equipment, supplies, and materials provided by Contractor shall be new and not refurbished. 5 CS would need to see the final specifications for the CCTV system prior to contract being awarded for approval.

2.0 REQUIREMENTS: The building requires a standalone system not inter-graded into the Air Force network.

2.1. GENERAL REQUIREMENTS:

2.1.1. Security Requirements:

2.1.2. Quality Control: If project duration is expected to exceed two months, the contractor shall provide a written, formal Quality Control Program for the life of the project. Contractor’s Quality Assurance Evaluator shall assist the Government representative in performing random spot checks and system acceptance tests. Contractor shall notify the Government in a timely manner any noted deficiencies and/ or discrepancies throughout the life of the project. A weekly report (soft copy) shall be submitted indicating progress/status and listing any deficiencies/discrepancies found and actions to correct them.

2.1.3. Contractor Personnel:

2.1.4. Warranty: Contractor shall provide a minimum three-year warranty on all equipment and a three-year warranty or manufacturer’s standard commercial warranty, whichever is longer. This warranty shall include a three-year workmanship warranty. The warranty period shall start from the date of system and/or project acceptance. Contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.

2.1.5. Contractor Full-Time Equivalent Reporting:

Contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. Contractor is required to completely fill in all required data fields at http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

2.1.5.1 Uses and Safeguarding of Information: Information from the secure web site is proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with Contractor name and http://www.ecmra.mil/ contract number associated with the data.

2.1.5.2 User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA 2 link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

2.2. SPECIFIC REQUIREMENTS:

2.2.1. Description of Specific Requirements:

2.2.1.1. Supporting Construction Requirements: Contractor shall provide equipment listed below

2.2.1.2. New Material Requirements: The contractor shall provide all wire, plumbing, pumps, valves, hoses, fittings, switches and miscellaneous hardware to complete the installation, to be installed according to all applicable standards.

2.2.1.3. Equipment Shipping Address: All equipment and materials if Necessary are to be shipped to:

791 MXS VES

543 Minuteman Dr.

Minot AFB, ND 58705

2.2.2. Site Restoration: Contractor shall be responsible for restoring any building or equipment blemishes caused during the installation. Contractor shall clean and vacuum all work areas and installed equipment to remove all wire and insulation scraps, dust, and dirt prior to final inspection.

2.2.3. Service Outages: Contractor shall be responsible for preventing any unscheduled (i.e. cutting or disabling any in-service cables or equipment.), Contractor-caused, interruptions of communications capabilities that are properly identified. Contractor shall coordinate planned outages with the 5CS Plans office at 701-723-4998 at least 7 days in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

2.2.4. Installation Schedules: If project duration is expected to exceed two months, the contractor shall provide a complete milestone schedule that denotes project activities to include time-phased start and completion dates for the project and sub-projects associated with the installation of the components and system.

2.2.5. Weekly Status Reports: If project duration is expected to exceed one month, the contractor shall prepare and provide to the Contracting Officer a Weekly Status Report. The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements.

2.2.6. Test and Acceptance/Installation Test Plan: Contractor shall prepare and provide a test plan to the Contracting Officer as to how the system shall be tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service. Contractor shall test the system to demonstrate to the Government quality assurance evaluation of the system. These tests shall be accomplished prior to the system being placed into service.

http://www.ecmra.mil/

2.2.7. Final Acceptance: Contractor shall schedule a final project walk-through with the Base POC.

This should be scheduled 1 calendar day prior to acceptance. Upon satisfaction of the customer, an AFTO FORM 747 will be routed for signatures. The contractor is expected to sign as the Installation Activity, 11.A.

3.0. GENERAL INFORMATION:

3.1. Period of Performance: The period of performance is a base period of proposed project duration including installation, testing and acceptance. Additional information is as follows:

3.2. Place of Performance: The place of performance is MINOT AFB, ND.

3.3. Hours of Operation: Working hours for Contractor will normally be between the hours of 7:00 a.m. and 4:30 p.m. Any hours to be performed outside of normal duty hours shall be coordinated with the Base POC at least 3 days in advance by Contractor.

3.4. Holidays/Down Days: Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC.

4.0 Administrative Records Management:

All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the PWS, that are the responsibility of the contractor are the property of the Government and shall remain so upon termination or completion of the contract. The contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 1.3.6, and the Air Force Records Disposition Schedule which may be accessed from the AFRIMS Link located on the Air Force Portal. Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Minot AFB Installation Records Management Office (5 BW/IPR), 723-7917, will provide assistance and training to the contractor to ensure compliance with Federal record keeping requirements.