Statement of Work_Building 10853 C203_8.26.2025.pdf

01-SOW– Statement of Work - Facility 10853, Room C203 Wright Patterson AFB, OH

DAF version 26 AUGUST 2024

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Statement of Work

08/26/2025

Area A

Building 10853

C203 – Commander’s Conference Room

Wright-Patterson Air Force Base, OH 45433

Heather Montalvo Wright Patterson AFB

NASIC/A4CX‐Interior Design Specialist 4170 Hebble Creek Dr., Bldg. 280 Door 24

WPAFB, OH 45433

Revision History

Author Name Date Reason For Changes Version

1.0 Scope

The contractor shall provide all design, materials, equipment, and delivery to accomplish this project in accordance with this Statement of Work (SOW), Drawings (Attachment 11.1) and CID Package (Attachment 11.2).

The Contractor shall perform work during the following hours, unless otherwise noted in the specific sections below: Normal hours of operation will be from 0700 to 1600 hours Monday through Friday, except Federal holidays. Period of Performance is 90 days from date of contract award.

2.1 General Requirements

• The Contractor shall provide all supervision, labor, materials, equipment, including transportation to accomplish this project in accordance with this Statement of Work (SOW), project drawings.

• The Contractor shall provide 30 days storage and the requirements contained in the soliciting documents.

• Itemized quote that includes labor to receive, inspect, and deliver to NASIC Building 856 Dock. Installation not required.

• AutoCAD design hours for all phases of design (initial, revisions and final).

• Design hours for in person meetings to review all phases of design (initial, revisions and final), finish selections, site visits (field measurement), and any other means and methods for the contractor to execute the project.

2.2 Typical Configurations / Descriptions

For this project we require the following product types: Veneer Conference Room Furniture

Basis of Design: Nevers Tempezo Table / Americana (custom) Credenza

• Basis of Design is referenced only to show design intent. Any product line meeting the salient characteristics will be taken into consideration for acceptance against the SOW.

ST1: Veneer Buffet Credenza Qty: 1

Description:

24”D x 72”W x 34”H veneer credenza with (3) 24” wide bays – (2) doors, (2)drawers,

(1) 24” wide single door panel front refrigerator, plinth base, locks on doors and drawers, not refrigerator. Refrigerator included. Stain to match Marshall (AVI) Premium Plain Sliced Wood, Urban Walnut finish, sample to be provided to awarded vendor.

T1: Veneer Conference Table Qty: 1

Description:

60”D x 192”W x 30.5”H veneer rectangular tabletop with knife edge, (2) angular veneer bases with silver base plates. No power / data cutouts. Stain to match Marshall (AVI) Premium Plain Sliced Wood, Urban Walnut finish, sample to be provided to awarded vendor.

For Government Use Only

Meets Does Not Meet Additional Comments:

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from the standard typical layouts; therefore, any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2

2.0 Description of Work

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. Contractor will also meet in person with Interior Designer (Heather Montalvo heather.montalvo.1@us.af.mil) and end user to finalize finishes.

2.1 General Services

Coordination and management of all products, equipment and people required to create, and deliver, new conference room furniture within an Air Force location.

This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 Reserved.

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install conference room furniture.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

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2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 The contractor shall provide a Project Manager with a minimum of 3 years of experience installing your company's product, responsible for project site management, scheduling, coordination, and technical assistance to the Air Force representative as required throughout the project. Resumes and letters of intent shall be provided upon request.

2.1.7 Reserved.

2.1.8 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements. (Please note that many installations require this information be coordinated days in advance).

2.1.9 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.10 The contractor shall be the authorized dealer of the specific conference room furniture manufacturer proposed for the project.

2.1.11 The contractor shall manage ordering, shipment, and delivery of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

2.1.12 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays.

2.1.13 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.14 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.15 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-workdays or other periods where government offices are closed.

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2.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.17 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.18 Reserved

2.1.19 The contractor shall be responsible for coordination of an escort through any controlled areas through the local GPM.

2.1.20 Lost vehicle and entry passes shall be reported immediately to the Security

Police as well as the GPM in accordance with the local security forces policy.

2.1.21 The contractor shall be responsible for any storage up to maximum of 30 days of all conference room furniture, components, parts, and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.22 Reserved

2.1.23 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes. These expenses are reimbursable with prior approval of the GPM and the CO.

2.1.24 The contractor shall maintain continuity between the support operations at Building 856, WPAFB, Ohio and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract.

The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the NASIC / A4CX, Heather Montalvo, Interior Design Specialist, (937) 656-3740 or heather.montalvo.1@us.af.mil, during the same business day.

2.1.25 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel; supporting personnel co-located at Building 856, WPAFB, Ohio, Ohio and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings; providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.26 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Design Service

2.2.1 Providing professionals versed in programming, space planning and product specification, able to communicate product capabilities to the customer, to ensure products purchased meets the requirements.

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2.2.2 As a part of the request for proposal/quote process, the contractor will propose products and a design that takes into account site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based. The proposal shall show list price and discount and net price.

2.2.3 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

2.2.4 The contractor shall define and furnish the necessary hardware, software, and all other equipment necessary to accomplish design tasks. Standard equipment in addition to the hardware and software shall include but not necessarily be limited to reproduction machines, plotters, paper, pencils, fax machines, and office furniture.

2.2.5 The contractor shall be responsible for collection of information relevant to the design/redesign of a space. Examples could include personnel interviews, questionnaires, and walk-through inspections of the facility, as well as the existing furniture database (if available).

2.2.6 Services shall include site evaluation to ensure proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

2.2.7 The contractor is responsible for notifying the GPM of all power requirements regarding location of communication, LAN, and power junction boxes, with the expectation that the government will be responsible for providing and locating those junction boxes within 4'-0" of the ceiling penetration of the power pole location provided by the contractor.

2.2.8 Reserved.

2.2.9 Reserved.

2.2.10 Reserved.

2.2.11 Reserved.

2.2.12 Reserved.

2.2.13 Reserved.

2.2.14 Reserved.

2.2.15 Reserved.

2.2.16 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience using software similar to that proposed for this contract.

2.2.17 The contractor shall meet with the GPM to review the installation drawings prior to submission of any revised price quote.

2.2.18 The contractor shall provide additional drawings of furniture layouts, if requested by base organizations via mutually agreed upon electronic media transfer in both .dwg and .pdf formats unless otherwise specified in the contract.

2.2.19 The hardware/software shall perform computerized inventory, computer aided design, automated take-off function, and report generation for all product purchased. The software for this contract shall be compatible software for AutoCAD and Revit. The software shall be fully compatible with Microsoft Windows, the most current version.

2.2.20 Design service shall include an initial complete design with up to three additional revisions prior to final approval.

2.2.21 Reserved.

2.2.22 Reserved.

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2.2.23 Reserved.

2.2.24 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of materials detailing all inventory, and (electronic) copies of all plans including basic floor plan, movable wall, panel, and electrical layouts will be provided to the GPM for the project.

2.2.25 The contractor shall maintain an updated, automated master copy of all furniture layouts, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

2.2.26 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

2.2.27 Contractor shall provide the GPM a copy the installation drawings and bill of materials via mutually agreed upon electronic media.

2.2.28 Contractor shall make the government aware of any discrepancies to existing conditions not previously identified.

2.2.29 Design shall conform to the parameters established in the Architectural Barriers Act regarding accessibility of persons with disabilities.

2.3 Product Markings/Documentation/Tools

2.3.1 Items used after product acceptance used to identify or modify a particular product.

2.3.2 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the GPM upon completion of the installation.

2.3.3 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the GPM prior to final Government acceptance of products and services.

2.4 Delivery Services

2.4.1 Transportation of all products, loading, unloading, storage, and all necessary movement from factory to final onsite set up.

2.4.2 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.4.3 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

2.4.4 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.4.5 A maximum of 30 days offsite storage shall be included in the contractor's agreement.

2.4.6 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

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2.4.7 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.4.8 The contractor shall maintain accountability and control of any keys provided and shall return them to the GPM upon completion of work.

Duplication of keys or other means of access is not authorized.

2.4.9 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.4.10 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.4.11 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

2.5 Inspection/Acceptance Checklist

2.5.1 Validation between the contractor and the GPM that all product has been installed according to manufacturer guidelines and customer specifications.

2.5.2 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

2.5.3 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

2.5.4 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

3.0 Product

3.1.1 Freestanding Veneer Furniture

The contractor shall supply veneer conference room furniture.

4.0 Government Furnished Support

4.1.1 Base support includes Government-controlled working space and utilities.

5.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours.

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

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5.1.3 Threat condition level of the base requires dealer personnel to get base access in order to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials.

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor.

5.1.6 Current and correct CAD drawings of the building shell

5.1.7 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance)

5.1.8 Contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

6.0 Voluntary Protection Program (VPP)/Safety

6.1.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP.

All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

7.0 Base/Installation Specifics

7.1 All commercial trucks must enter through Gate 26A, WPAFB, Ohio, which is located off St. Rt. 235, WPAFB, Fairborn, Ohio, for inspection. In accordance with the Installation 88 ABW/SFS base entry procedures must adhere to delivery vehicle process requirements mandated by the WPAFB AFI 31-101. Once at Gate 16A the driver must have a current pass AF Form 75, Visitor Pass, requested by 88 ABW/PZ, Area A, Building 1, POC assigned from Interior Designer, and be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

7.2 Gate Procedures:

• Once at Gate 26A be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Gate 26A and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

7.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

7.4 Personnel should the following items when entering an installation:

https://www.osha.gov/vpp

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• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, Area A, Building 286.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

7.5 To sponsor 10 or more people, a typed list of those people must be submitted by the COR in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Area A, Building 286, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

7.6 Mission Essential Services: Contractors are not considered mission essential.

7.7 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

8.0 Delivery

8.1 Delivery Details:

8.1.1 Floor: First Floor

8.1.2 Dock details – Dock available Building 856

8.1.3 Elevator details – N/A

8.1.4 Receiving Dock times (0700-1500).

8.2 Removal of Existing Furniture: N/A

8.3 Period of Performance: to be completed no later than 90 days from contract award. This is inclusive of in person post award site visit, material finish selection, furniture lead time and delivery.

8.4 Delivery to be coordinated with all applicable furniture packages and any additional contracts such as Seating BPA, Executive Office & Conferencing BPA and/or SABER/MACC construction project that could be occurring in project site.

8.5 All corridors and aisles to be kept clear during furniture installation.

8.6 The government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

9.0 Attachments

9.1 Drawings:

11.1 Drawings: Furniture Plan

11.2 CID Package/ Furniture Cutsheets