Statement of Work - Beltzville State Park.pdf

STATEMENT OF WORK

PURCHASE AND INSTALLATION OF

PERMANENTLY INSTALLED STANDBY GENERATOR AND

REMOTE POWER FAILURE ALARM SYSTEM

FOR SEWAGE TREATMENT PLANT

B el t zv i l l e S ta t e Pa rk

(Carbon County)

I. SCOPE OF WORK:

The Pennsylvania Department of Conservation and Natural Resources, Bureau of State Parks, requires the purchase and installation of a permanently installed propane fueled standby generator equipped with self-monitoring and self-diagnostic features capable of network communication, and a remote power failure alarm system for the Beltzville State Park Sewage Treatment Plant. The sewage treatment plant is located within Be l t z v i l l e State Park, 2950 Pohopoco Drive, Lehighton, PA 18235-8905

(Carbon County).

The Department estimates a power supply need of approximately but not limited to a peak demand of

16kW averaging at minimum 140kWh per day. Current service is 240AC, 200 AMP to power at minimum:

Quantity 2 - Three Phase 230v Submersible Pumps

Quantity 1 - Three Phase Commonutor (Grinder Pump)

Quantity 4 - UV Disinfection Banks 120v Single Phase (Trojan UV 3400K)

Quantity 2 - Three Phase 20.6 AMP Aeration Pumps

Quantity 1 - Three Phase 8.6 AMP Aeration Pump

Sewage Treatment Plant Control Building including 120 Water Heater and 220v Well

Pump and Electric Heater

Questions regarding the technical aspects of this bid should be directed to Devin Buzard, Park

Manager, at 610-377-5844. Questions regarding the bidding or contracting procedures should be directed to Nancy Weibley at 717-783-4884.

II. CONTRACT TASKS:

The Contractor must furnish all supplies and equipment. Equipment to be installed must be approved by the Park Manager or a designated representative prior to installation. All work and installations performed shall be completed per the manufacturer's specifications and in accordance with applicable

Uniform Construction Code.

Contract tasks shall include, but not be limited to, the installation of a permanently installed standby generator and remote power failure alarm system for the Beltzville State Park Sewage Treatment Plant as listed above.

Note : The Park wi l l pour the cement pa d . Propane t ank wi l l be purchased separa te l y b y the Pa rk .

All work shall be subject to inspection and acceptance by the Park Manager or his designee.

The Department may choose to exercise the right to cancel this contract at any time during the term of this contract if requirements are not satisfactorily completed.

Ill. SITE INSPECTION:

Prospective bidders are encouraged to visit the site prior to bidding. Contact the Park Office at

610-377-5844 to make arrangements. Questions concerning the contract should be directed to

Devin Buzard, Park Manager, at 610-377-5844.

IV. CONTRACTOR REFERENCES:

After bid opening, and prior to awarding of the contract, the Department has the right to request references (names, addresses and telephone numbers) of similar work performed in the previous two

(2) years as proof of qualifications to perform the work involved in this contract.

V. CONTRACT REQUIREMENTS:

Either party, the Park Manager/representative or the Contractor, shall give at least ninety (90) days written notice prior to cancellation of this contract.

VI. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain, at its expense, the following types of insurances, issued by companies acceptable to the Commonwealth.

a. Workmen's Compensation Insurance for all of the Contractor's employees and those of any subcontractor, engaged in work at the site of the project as required by law.

b. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the

Contract, or the failure to perform under the Contract, whether such performance or non performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and

$1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and

$1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name "The Commonwealth of PA DCNR" as an additional insured and shall contain a provision that the coverage's afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the

Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the

Contractor's obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

VII. CONTRACT TERM:

The contract shall commence upon receipt of the purchase order and Notice to Proceed Letter notification, and terminates June 30, 2015.

VIII. BID AWARD:

The bidder shall complete the following for award of the bid:

complete the electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us; and, complete and electronically attach the Reciprocal Limitations Act Requirements form attached).

Bids will be awarded based on the lowest total sum.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The Contractor shall be paid at the unit price for actual work performed.

NOTE: The Department will only accept out to two (2) decimal points when entering your

"Unit Price" bid.

IX. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual services performed.

Invoice(s) shall be submitted monthly or upon completion of all work performed under this contract, and must include a detailed itemized list of costs to include but not limited to labor and equipment.

X . SERVICE SLIPS:

An itemized service slip listing work completed and amount charged for the month shall be submitted to the Park Manager at the end of each month.

http://www.pasupplierportal.state.pa.us/

XI. INVOICES:

All invoices for the contract MUST be sent to the following address:

Commonwealth of PA - PO Invoice

P.O. Box 69180 Harrisburg, PA 17106

All invoices MUST have the Purchase Order Number, as well as your SAP Vendor Number on each invoice. Failure to provide this will result in a delay of your payment.

XII. RECEIPT AND OPENING OF BID:

Bids will be submitted via PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid not properly addressed and identified, or for any other reason whatsoever.

XIII. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us. Bids will be posted the morning following the bid opening. The results are the apparent bidders and all bids are under review until final award of the purchase order.

http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/