Statement of Work Barber Services FCC Florence.pdf

BARBER SERVICES

STATEMENT OF WORK

Subject

Barber services will be provided in designated rooms in the inmate housing units at the Federal

Correctional Complex (FCC), 5880 State Highway 67 South, Florence, Colorado, 81226. For each contract performance period, the Contractor shall be responsible for providing a specified number of service sessions. Invoices for payment shall be submitted to:

Federal Bureau of Prisons

FCC Florence

ATTN: USP – Financial Management

5880 State Highway 67 South

Florence, CO 81226, OR

FLP/BusinessOffice@bop.gov

Schedule of Performance

The Contractor shall be required to perform an estimated fourteen (14), one (1) hour sessions each week, with an estimated seven (7) extra sessions per month on an as needed basis dictated by delays related to security issues. This is an estimated total of eight hundred twelve (812) sessions per year. Sessions will be scheduled Monday through Friday, excluding Federal holidays, as mutually agreed upon between the Contractor and the FCC Florence Trust Fund

Supervisor. Sessions shall be one (1) hour in length and shall be ordinarily scheduled between the hours of 7:00 a.m. and 3:00 p.m. Specific days and hours and/or services during other hours and/or on weekends may be included but are subject to the mutual agreement of both parties.

Changes in the schedule resulting from FCC security issues will be subject to the mutual agreement of both parties only. The Contractor will be paid a two hour call out fee at their current rate if they are turned away by the government. Beyond two hours, the rate will be by the half hour at their rate of pay, until the Contractor is notified to leave. In the event of any Barber’s absence, the contractor shall provide replacement coverage. If the Contractor fails to provide coverage, the Government may seek contractual remedy.

Education and Qualifications

The Contractor must be a Certified/Licensed Barber or Cosmetologist in any state.

Supplies & Equipment

All equipment and supplies will be provided by the Federal Government. The contractor will make recommendations to the Trust Fund Supervisor pertaining to the selection and purchase of additional supplies and equipment.

Method of Performance mailto:FLP/BusinessOffice@bop.gov

On-site barber services for inmates housed at FCC Florence through scheduled appointments and a weekly schedule arranged with the Trust Fund Supervisor.

Scope of Performance

The contractor shall be responsible for performing a variety of barbering services on maximum custody/security level male inmates. These services shall include the utilization of a combination of different barbering techniques and tools to prepare, condition, cut, and groom the skin and hair of the neck, face, and scalp areas.

The contractor is advised that this contract is for services which are non-personal in nature.

Definitions of non-personal service requirements are as follows:

Payment is based on the provision of a specific end result or accomplishment of a specific result.

The service is a contractual arrangement and not a personnel appointment. The service does not constitute an employer/employee relationship.

The Contractor will not be subject to Government supervision, except for security related matters. However, Contractor performance shall be monitored by the Government staff.

Official Points of Contact:

The Contractor shall designate an official Point of Contact (POC) for all administrative matters.

The Federal Correctional Complex shall designate Official Points of Contact for the provision of barber services.

The respective points of contact shall handle all issues regarding service schedules, equipment and supply needs, and payment for services rendered.

Performance Conditions:

Award of this contract is contingent upon Federal Correctional Complex Florence, Colorado approval to receive Inmate Services funding.

Payment is based on an end product or the accomplishment of a specific result; the service does not constitute an employer/employee relationship; the contractor will not be subject to government supervision, except for security-related matters. However, contractor performance shall be monitored.

Dress Attire

The Contractor is required to wear professional clothing while on duty. The attire worn shall be appropriate for the correctional environment in which the contract employee will be performing.

Inmate Management

The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization

Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the Contracting Officer’s Representative (COR), or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Program Management/Institutional Security

A service log shall be maintained on-site for the Barber/Cosmetologist to record the date and time of the weekly sessions, the housing units served, and the approximate number of haircuts provided. The COR, or designee, will verify the log entries.

The Contractor agrees to adhere to all regulations prescribed by the Bureau of Prisons and the

Institution. The Contractor shall not accept any gratuity or articles of value from an inmate, a member of an inmate’s family, or any other person connected in any way with the inmate. The

Contractor shall complete an Institution security orientation program prior to being allowed to begin contract performance. The Contractor shall be paid for time spent in institution security orientations and/or other periodic security related training based on the pro-rated contract session price. All services are to be monitored as required by Institution policy.

Miscellaneous Information

Any or all of the following investigative procedures may be applied, and the appropriate forms completed before any Barber can be placed on site by the contractor or permitted in the institution:

1. National Crime Information Center (NCIC) Check.

2. FD-258 (Fingerprint Check)

3. Contractor Pre-Employment Form.

4. Law Enforcement Agency Check.

5. Vouchering of employers over the past five years for each individual or employee.

6. Resume/Personal Qualifications.

7. Authority of Release of Information.

8. NACI Check/Background Investigation.

9. OF-306 Declaration of Federal Employment.

10. I-9 Employment Eligibility Verification Form.

11. Residency Requirement Certification Form.

Prospective Contractors are advised that security background investigative procedures normally take eight weeks to complete when they submit the required information to the Federal Bureau of

Prisons in a timely manner.

Prospective Contractors are advised during the solicitation or quotation phase that a urinalysis test is required (for detection of marijuana and other drug usage). If the proposed contract is with a company and the individual(s) assigned to perform the work test(s) positive, the individual(s) shall be excluded from performing the contract and the Contractor shall provide acceptable replacement personnel subject to the same security requirements.

Prospective Contractors and/or Contractor Staff must satisfactorily complete all of the Federal

Bureau of Prisons security background clearance prior to being accepted by the Federal Bureau of Prisons for performance of contract services. Under no circumstances shall contractor staff be allowed to perform contractual services prior to satisfactorily completing all subject requirements.

Once Contractor staff performing on-site services satisfactorily complete the required security background procedures, they shall be required to attend/complete a four-hour security orientation program prior to performing onsite services. Thereafter, each instructor shall be required to repeat the four-hour security training on an annual basis. Once initial training is completed, all instructors provided on –site services will be required to comply with all applicable Federal

Bureau of Prisons security policies and procedures. Barbers shall be escorted at all times by FCC staff and shall not be responsible for supervising or managing inmates. The Contractor shall be responsible for any reimbursement of their staff for attendance of this training.

Period of Performance

Base Year: Effective Date of Award (EDOA) through 12 Months from EDOA

Option Year 1: 13 Months from EDOA through 24 Months from EDOA

Option Year 2: 25 Months from EDOA through 36 Months from EDOA

Option Year 3: 37 Months from EDOA through 48 Months from EDOA

Option Year 4: 49 Months from EDOA through 60 Months from EDOA