Statement of Work (Attch 1).pdf

STATEMENT OF WORK

WATER SYSTEM DISINFECTION – MAF M-01

MALMSTROM AIR FORCE BASE, MT

25 JUNE 2025

SECTION 1

DESCRIPTION OF SERVICE

1.1 GENERAL REQUIREMENTS

Provide all items, articles, materials, operations, or methods listed, mentioned or scheduled on the drawings and/or as specified herein, including all labor, materials, equipment, and incidentals necessary and required for completion of the scope of this project.

1.2 SUMMARY OF WORK

1.2.1 The Contractor shall provide all labor, equipment, and materials to disinfect the water system at Missile Alert Facility (MAF) M-01. The water system shall be disinfected from the well through the chlorination system in the pump house.

1.2.2 The Contractor shall dispose of all materials removed during the work to include chemicals, filters, membranes, water, and general waste. Water shall be disposed of according to all federal, state, and local regulations, and the Contractor shall obtain any permits required for disposal. The Contractor shall submit their water disposal methodology to the Government for approval, and the Contractor shall submit proof of disposal.

1.2.3 The Contractor shall submit a detailed report of work accomplished. The Contractor shall provide all documentation and inspections in accordance with State and Federal requirements. This report shall include products used; dates of disinfection, draining, and water sampling; laboratory results; and water disposal documentation.

1.2.4 Work shall be conducted in accordance with manufacturer’s specifications and recommendations.

1.2.5 The Contractor shall ensure the safety of all workers. The Contractor shall comply with

Occupational Safety and Health Administration (OSHA) regulations.

Statement of Work – Water System Disinfection – MAF M-01

1.3 PRODUCT SPECIFICATIONS

1.3.1 Disinfectant Solution. The Contractor shall submit product data and the Safety Data

Sheet (SDS) for the disinfectant. The product data shall include the percentage of chlorine in the disinfectant.

1.3.2 Dechlorination method product data (if applicable). This applies if the Contractor elects to dechlorinate the chlorinated water produced by the shock chlorination prior to disposal. The Contractor shall submit product data and the SDS for the dechlorination method.

1.3.3 Sediment Filter Cartridge. HARMSCO. Product data is provided for the Contractor to replace the HARMSCO sediment filter cartridge. See Appendix A.

1.4 EXECUTION

1.4.1 The Contractor shall arrange and conduct a pre-performance meeting between the

Government and the Contractor a minimum of five (5) working days prior to commencement of work under this Contract (Notice to Proceed).

1.4.2 The Contractor shall measure the static water level in the well and calculate the required quantity of disinfectant solution for 100 ppm residual chlorine in the well and water treatment system. The Contractor shall submit their calculations to the Government for review prior to beginning shock chlorination.

1.4.3 The Contractor shall shock chlorinate the well using the approved disinfectant solution.

The disinfect solution shall be diluted at a ratio of 1 gallon of disinfectant solution to 10 gallons of water. The Contractor may have to remove the well pump, electrical wiring, and tubing to shock chlorinate the well. If removed, the Contractor shall reinstall the well pump, electrical wiring, and tubing after adding the disinfectant solution to the well. If the Contractor damages the well pump, electrical wiring, or tubing, the

Contractor shall replace the damaged product with equal or better at no cost to the

Government.

1.4.4 The Contractor shall add the disinfectant solution to the well, taking care to disinfect the sides of the well casing. Avoid electrical connections. After adding the disinfectant solution, rinse the inside of the well casing with water for 5-10 minutes.

1.4.5 The Contractor shall remove and dispose of the HARMSCO sediment filter cartridge.

1.4.6 Open the bypass valve for the chlorination system. Open the sample tap after the chlorination system in the pump house and run it until a strong chlorine odor is detected. After the strong chlorine odor is detected, close the chlorination bypass valve and run the water for an additional 15 seconds to chlorinate the section of pipe prior to the chlorination system. Open the bypass valve when finished. Do not allow the chlorinated water to enter the cistern.

1.4.7 The chlorine solution shall remain in the well and plumbing for 24 hours. After 24 hours, attach a hose to the sample tap after the chlorination system and drain the chlorinated water. Drain the water until the chlorine odor disappears. Continue draining until the water reaches 0.2 to 2 ppm chlorine. Once the system has been drained, close the chlorination system bypass valve and drain the water for another two minutes.

1.4.8 The Contractor shall either dechlorinate the water to dispose of it on site or capture the water for offsite disposal. The water shall be disposed of in accordance with all federal, state, and local laws. The Contractor shall submit the water disposal method to the

Government for review and approval. After receiving Government approval of the water disposal method, the Contractor shall obtain any applicable permits required for the work. The Contractor shall submit any applicable permits and disposal manifests to the Government for their records. If onsite disposal is used, care should be made that the water will not encroach on adjacent properties without the landowner’s written consent. Water shall not be disposed of in the lagoon.

1.4.9 After 7-10 days, verify that the water does not smell strongly of chlorine, there is no discoloration, and the water has 2 ppm chlorine or less. If not, drain the water system again per 1.4.7 and 1.4.8. If the chlorine has been flushed from the system and the water is not discolored, sample the raw water for bacteria. Samples shall be collected from the sample tap after the raw water enters the pump house and the sample tap after the chlorination system (see Appendix C). The Contractor shall send samples to a laboratory that is licensed by the Montana Department of Public Health and Human

Services to analyze Montana’s Public Drinking Water Supplies. The laboratory shall also be accredited under ISO 17025. Water shall be sampled for the presence and population size of iron-related bacteria, sulfate-reducing bacteria, slime-forming bacteria, E. coli, total coliform, and fecal coliform. Results shall be promptly forwarded to the Contracting Officer.

1.4.10 If the water samples come back absent for all bacteria, install the new sediment filter cartridge. If bacteria are present in the water, repeat steps 1.4.3 through 1.4.9. The

Government will pay for up to two water system disinfection attempts. If more are required, the Contractor shall perform them at no additional cost to the Government.

1.5 GOVERNMENT SUPPORT

1.5.1 The Government will supply the following: MAF M-01 well log and as-built drawings of the water utility from the well to the pump house and the water system inside the pump house. The well log is provided in Appendix B, and the as-built drawings are provided in Appendix C.

1.5.2 The Government will be responsible for removal of all auxiliary equipment that would impede project execution by the Contractor.

1.5.3 If needed, the Contractor will have access to the eyewash station in the pump house.

1.6 UTILITIES

1.6.1 The Contractor will be allowed access to the restroom in the MAF. The Contractor shall provide any necessary portable power.

1.7 CONTINUED USE OF FACILITIES

1.7.1 Buildings, structures, facilities, and utilities will continue to be used by the Government during this contract. The Government will haul water to the MAF during this contract.

1.7.2 The Contractor shall notify the Contracting Officer at least three (3) days prior when a no-work condition will occur for more than one day by the Contractor or sub-contractors.

1.8 CONSTRUCTION NEAR UTILITY SYSTEMS

1.8.1 The Contractor shall be responsible for processing his own Work Clearance Request

(AF Form 103), commonly known as a "Digging Permit," and coordinating with

Government inspectors as required. The Contractor is responsible for obtaining all coordination signatures for the permit. The approved permit shall be valid for a period not to exceed 90 calendar days. Detailed permit procedures and guidelines shall be provided to the Contractor during the Pre-performance Conference.

1.8.2 The Contractor shall mark all excavations he will do, at least three (3) workdays prior to needing existing utilities marked by the Government.

1.8.3 It is the sole responsibility of the Contractor to make all requests for locates and utility marking by the private sector. NOTE: Private companies supply numerous utilities and services on Malmstrom Air Force Base and in the missile field. The AF Form 103 does

NOT address coordination with private companies. Requests for locates by private firms shall be performed by the Contractor in accordance with State of Montana and Federal regulations.

1.8.4 The Contractor shall be responsible for maintaining all utility markings. TO THE

MAXIMUM EXTENT POSSIBLE, ELIMINATE PERMANENT MARKINGS ON

PAVEMENT AND CURBS. Location marks shall be removed after 14 calendar days if not used. All markings shall be accomplished with water-based chalk (Aervoe Pacific

Inc. 1-800-227-0196 or equal). No paints will be used.

1.8.5 Digging within three (3) feet of buried communications cables, environmental monitoring wells, electrical cables, irrigation systems, and gas lines shall be performed by hand digging until the utility is exposed. The Project Inspector shall be notified three (3) days prior to digging within a three (3) foot area near the subject utility. A representative from communications (Telco) must be present during excavation of communications cables. The cable/piping routes must be marked prior to excavation in the area. Once the subject utility is exposed, mechanical excavation may be used if there is no chance of damage occurring to the cable or piping system.

1.8.6 The Contractor shall be held responsible for any damage to a marked or identified utility by excavation procedures.

1.9 WORK SCHEDULE

1.9.1 Working hours for the Contractor shall normally be between the hours of 6:45 a.m. and

5:15 p.m Monday through Thursday. The Contractor must provide at least a 2 week notice prior to work schedule changes.

1.9.2 The Contractor is not required to provide routine service on the following Recognized

Holidays: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and

Christmas Day. NOTE: Normally, if the holiday falls on Saturday, it is observed on the

Friday prior. If the holiday falls on Sunday, it is observed on the Monday after.

1.9.3 If the Contractor desires to work during periods other than described above, additional

Government inspection forces may be required. The Contractor must notify the

Contracting Officer three (3) days in advance of his intention to work during other periods to allow assignment of additional inspection forces when the Contracting

Officer determines that they are reasonably available. If such inspection forces are reasonably available, the Contracting Officer may authorize the Contractor to perform work during periods other than normal duty hours/days. However, if inspectors are required to perform in excess of their normal duty hours/days solely for the benefit of the Contractor, adjustments to the contract price may be made periodically as directed by the Contracting Officer.

1.9.4 The Contractor shall notify the Missile Engineering Scheduler (731-7191) not later than

9:00 am on EVERY Tuesday of the week prior to the scheduled workweek. This shall include, but is not limited to, a daily schedule of the work to be completed, when initial work shall begin, notifying when work shall resume after a work stoppage of more than three workdays. The Contractor shall be aware that the Notice to Proceed is not sufficient notification when initial work shall begin.

1.10 PERIOD OF PERFORMANCE

The Contractor shall have all required work and tests completed no later than

60 calendar days from the date of award.

1.11 SITE VISITS

It shall be the responsibility of each Offeror to visit the work site to determine the nature, extent, and pertinent details of the Contract. The Contracting Officer will schedule only one pre-proposal site visit. The Contractor must notify the Contracting

Officer (per solicitation requirements) prior to the scheduled date of visit with intent to attend the site visit and provide a Contractor Entry Authority List (CEAL). Required

CEAL information consists of the following: full name, date of birth, driver’s license number, social security number, height, weight, eye color, hair color, home residence, and company. The Contracting Officer will provide the form (Excel format) to the

Contractor.

1.12 SUPERVISION

1.12.1 There shall be one on-site supervisor at the site during all on-site work. The on-site supervisor will be responsible for all Contractor and subcontractor workers and adherence to the Statement of Work.

1.13 ROAD CLOSURES

1.13.1 The Contractor shall maintain access to and from the site at all times for AF vehicles.

1.14 PROTECTION OF EXISTING FACILITIES

1.14.1 The Contractor shall be responsible for the protection of features in the project area such as existing equipment, utilities, and facilities.

SECTION 2

CONTRACTOR REQUIREMENTS

2.1

2.2

CONTRACTOR CERTIFICATIONS

The Contractor shall have a valid Contractor’s License, or hire sub-contractors with a valid Contractor’s License with the State of Montana Contractors Licensing Board.

The Contractor shall have a Water Well Contractor’s License issued by the Montana Department of Natural Resources Board of Well Contractors.

CONTRACTOR VEHICLES AND EQUIPMENT

2.2.1 The Contractor shall provide all vehicles and equipment necessary to accomplish the contract work. Power equipment shall be equipped with safety and noise limiting devices. The equipment shall be in safe and efficient operating condition.

2.2.2 The Contractor shall not park vehicles in the project area during non-working hours. A designated parking area for vehicles and equipment will be provided. Vehicles will not be allowed on lawns or sidewalks without prior written approval.

2.2.3 All Contractor vehicles and equipment will be clearly marked with the company name.

2.2.4 Truckload Limits: The following load limits shall apply to all Contractor-operated equipment on this project:

April 1 to June 1 350 #/inch width of tire

All Other Times 400 #/inch width of tire

2.2.5 All vehicles shall be maintained in safe operating condition in accordance with OSHA standards. All vehicles not essential to the job will be left off site at the end of each workday.

2.3 HOUSEKEEPING AND CUSTODIAL SERVICES

2.3.1 The Contractor must maintain the Contractor assigned areas in a clean, safe, and sanitary condition. The Contractor shall remove trash from all the work areas, store all flammables in an approved flammable storage container, and ensure the area is left in an orderly manner at the end of the workday.

2.3.2 The Contractor’s employees may use the nearest sanitary facilities available to the project site. The Contractor shall not use facilities in controlled or restricted areas in accordance with security requirements.

2.3.3 Waste generated by the Contractor in performance of the services specified in this contract shall be disposed of by the Contractor off base in compliance with State and

Local ordinances, including hazardous materials in which proper disposal instructions shall be complied with. All trash, debris, and refuse caused by the project shall be removed and disposed of, and shall be deposited in an approved receptacle or container furnished by the Contractor. The project site shall be cleaned at the end of each workday.

2.3.4 Waste, Processing, and Storage Site. Processing and storage sites shall be only those areas described at the pre-construction meeting. Location of stockpiled materials will be coordinated with security and testing personnel and approved by the Contracting

Officer. Upon project completion, the site shall be restored to original condition (equal to that before Project start) to include all finish grading, leveling, shaping, contouring, and seeding. All waste shall be disposed of at a properly licensed disposal facility, unless otherwise approved.

2.4 ENVIRONMENTAL, SAFETY, SECURITY, AND HEALTH

2.4.1 The Contractor shall comply with all existing Occupational Safety and Health Act

(OSHA) standards of safety at all times in the performance of this contract. Hazards to the safe use of the premises due to the Contractor's work and/or equipment shall be suitably marked at all times. Pedestrian and vehicle traffic ways shall be kept clear and unobstructed.

2.4.2 The Contractor shall immediately report any and all injuries and damage involving

Contractor, his employees, Air Force civilian, or military personnel to the Quality

Assurance Evaluator (QAE) and the Wing Safety Office.

2.4.3 The Contractor shall cooperate fully and assist Government personnel in any

Government investigation of the mishap, until released by the mishap investigative authority through the Contracting Officer. Safety personnel shall have the right, at any time, to investigate and report all mishaps involving Air Force personnel and property.

The Contracting Officer and Contractor Safety Representative may accompany Air

Force mishap investigation personnel, but may not release information regarding the mishap without written approval from the Air Force Safety investigating official or senior installation commander.

2.4.4 The Contractor shall maintain records of Contractor employee’s occupational injuries, illnesses, and other related activities as required.

2.4.5 The Contractor shall comply with the highest degree of environmental protection or safety practices where any disagreements between requirements may exist.

2.4.6 The Contractor shall be liable and responsible for determining and maintaining compliance with all applicable Federal, State, and local environmental laws and regulations.

2.4.7 The Contractor shall be liable and responsible for the reporting and clean-up of any hazardous chemical discharge or spills resulting from Contractor negligence.

2.4.8 The Contractor shall be liable and responsible for all costs resulting from non-compliance, whether accidental or intended. This includes any fines or corrective actions assessed by any regulatory or governing agency due to the actions or omissions of the Contractor in carrying out his duties.

2.5 FIRE PREVENTION

2.5.1 The Contractor shall establish and implement procedures to ensure careful handling and storage of flammable and combustible products in accordance with the National Fire

Protection Association (NFPA) Standard 30 and National Fire Codes.

2.6 ANTI-TERRORISM (AT) AWARENESS TRAINING

In accordance with DoDI O-2000.16v1_AFI 31-145-O, Antiterrorism (AT) Program

Implementation, ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. The training will be provided by the government. The objective of the training is to provide personnel with requisite knowledge necessary to remain vigilant and enable employment of AT tactics, techniques, and procedures.

2.7 FORCE PROTECTION

Contractor personnel are required to abide by all real world Force Protection Condition

(FPCON) measures, random anti-terrorism measures (RAMs), shelter-in-place orders, evacuations and lock-down notices as directed. Examples include mandatory badge or

ID checks, facility single points-of-entry and searches of hand carried items.

2.8 SECURITY AND ENTRY

2.8.1 General

2.8.1.1 Ensure all contract personnel protect all Government property and equipment and follow established fire marshal and security directives while in Air Force restricted areas.

2.8.1.2 Upon entering and existing a restricted area, all individuals, hand-carried items, and vehicles will be subject to inspection for readily detectable contraband items IAW the

341 MW Integrated Defense Plan, 31-1. It is the responsibility of the vehicle and/or equipment operator to present items and vehicles to be searched to include ensuring exterior bins and compartments are accessible.

2.8.1.3 In accordance with 18 United States Code § 795, it is expressly prohibited to capture any photograph, video, sketch, picture, drawing, map, or graphical representation of any

DoD resources, facilities, or personnel conducting official business without obtaining explicit permission from the installation commander.

2.8.1.4 Submit the Contractor Entry Authorization List (CEAL) according to the Contract.

2.8.2 Missile Field Entry Authorization List (CEAL)

2.8.2.1 The Contractor will be issued a request for a CEAL by the Contract Administrator.

Upon receipt, compile the information required for the CEAL and submit a completed

CEAL to the Contract Administrator. Until this occurs, no employees will be permitted to enter Malmstrom AFB, missile field restricted areas, Missile Alert Facilities (MAFs), Launch Facilities (LFs), or free zones. Required CEAL information consists of the following: full name, date of birth, driver’s license number, social security number, height, weight, eye color, hair color, home residence, and company. All contractors listed on the CEAL will be put into the Criminal Justic Information Network database for a background check in accordance with United States Air Force directives. Reasons for unfavorable results from the background check will be marked UNF and lined through and result in individuals being denied access to Malmstrom AFB, MAFs, LFs, and free zones. Unfavorable results are listed in AFI 31-113 and include, but are not limited to, individuals that are determined to fall into one or more of the following categories: those having outstanding wants and warrants, sex offenders, violent offenders, drug possession with intent to sell, drug distribution, those who are on probation, and those who are in a pre-release program. The definition of sex offender and violent offender can be found in Montana Code Annotated 46-23-502. Security

Forces is allotted five days to complete these checks. If an employee on a CEAL terminates his or her employment or is involved in an incident resulting in an unfavorable result, including, but not limited to those above, the Contractor shall immediately notify the Contracting Officer in writing.

2.8.2.2 Identify which personnel on the CEAL need to enter restricted areas. List all Contractor personnel, to include sub-contractor personnel on the CEAL for entry to restricted areas.

The CEAL will be used to accomplish the restricted area entry authority list (EAL) and will be used for entry into free zones. Keep the number of personnel to a reasonable number in order to accomplish the required project. The Contracting Officer may deny any CEAL requests with excessive numbers of workers. The Contractor must submit a current State Driver’s License and requested EAL information to the Contracting

Officer at least thirty days prior to work / requiring access. All changes, additions, and/or deletions must be sent to the Contracting Officer in writing.

2.8.3 MAF Site Entry

2.8.3.1 In order to gain entry inside the security fence of a MAF, Contractor personnel must be listed on an authorized EAL, as submitted to the Contracting Officer, identified by escort personnel, and physically escorted on site by the authorized escort official. Each

Government Escort is only allowed to escort six personnel at one time. If the

Contractor plans to have more than six personnel on site at one time, the Contractor needs to notify the Missile Engineering Scheduler (731-7191) no later than 9:00 A.M.

on Tuesday of the week prior to the scheduled workweek.

2.8.3.2 Government personnel will brief control methods and actions to be taken to enforce control in and around secure areas. Contractor personnel may be removed from secure areas if classified material or information is present. Follow up briefings will be given to all personnel throughout the contract period.

2.8.3.5 Upon arrival at the MAF site, park on the access road at least fifty feet from the site security gate, remain in the vehicle, and wait for the arrival of the escort official.

2.8.3.6 In order to gain entry inside the security fence of a MAF, Contractor personnel must be listed on the authorized EAL, as submitted to the Contracting Officer, and physically escorted on site by the authorized escort official. This EAL will be used to identify personnel at the start of the duty day, Contractors requiring access to the elevator shaft, and any Contractor whose identify comes into question.

2.8.3.7 Personnel will be briefed to ensure that authorized persons who routinely work in or around security areas are thoroughly aware of control methods and actions taken to enforce security. Follow up briefings will be given to all personnel throughout the contract period.

2.8.3.7 Upon arrival, the escort official will identify all Contractor personnel. Present to the escort the government/State issued ID card that matches the EAL for all personnel entering the site. Identification cards are not required to have social security numbers.

Processing onto the MAF will require approximately 30 minutes and will not be considered delay time.

2.8.3.8 Upon authorization to enter, the escort official will escort all personnel to the Security

Control Center for further identification. All personnel must remain with the authorized escort official at all times. Contractor personnel may be subject to personal search upon entrance to / exit from the site.

2.8.3.9 Commercial or company vehicles will be allowed access to the site provided the vehicles are registered to the company, not to an individual person. Vehicles used for transporting tools and equipment shall be permitted on site. The escort official will specify the parking location of the vehicles. Vehicles used exclusively for personnel transportation will not be permitted on site but may be parked off the fenced site.

Vehicles may be searched upon entering and leaving the MAF. Air Force personnel will search Contractor vehicles and equipment. Exterior bins and compartments must be accessible for inspection. Primary emphasis of the searches is placed on locating obviously large explosive devices, unusual objects, intruders, contraband, and other objects of suspicious nature. Ensure all vehicles and equipment are parked in a manner to allow response vehicles a clear route for entry to and exit from the MAF.

2.8.4 MAF Site Exit

2.8.4.1 Notify the escort official prior to departing the site. At this time, personnel and vehicles may be searched.

2.8.4.2 Processing off site will take up to thirty minutes and shall not be considered a delay time.

2.8.4.3 All contractors are to be off site by 5:15 P.M. each workday. The project superintendent shall plan accordingly to have the project at an acceptable stopping point and clean-up performed prior to processing off-site by 5:15 P.M. each workday.

2.8.5 Security

2.8.5.1 The Contractor shall protect all Government property and comply with all Air Force physical security regulations and procedures per this contract and as briefed at the preconstruction meeting.

2.8.5.2 The Contractor and Government escort/inspector on site will be responsible for on-site security. The Contractor shall be responsible for Contractor personnel, equipment, and the accuracy and completeness of EAL data.

2.8.5.3 All Contractor personnel will be restricted to the project area within the site and to those

USAF controlled areas outside the site fence, designated by the Government Inspector.

All activities of the Contractor personnel, while on site, shall be conducted in strict compliance with all security.

2.8.5.4 During all on-site work, it is Contractor personnel responsibility to remain in visible contact with the escort/inspector. Failure to remain within the area being monitored will be a serious breach of security and safety regulations. Take any and all actions to ensure compliance. The Government Inspector reserves the right to deny entry to any

Contractor personnel who refuse to conform to security and/or safety regulations.

Delays resulting from such entry denial shall not result in any cost to the Government.

2.8.6 Work Area Restrictions during Air Force Inspections, Exercises, and Investigations

Contractor personnel may be required to leave the area(s) or stop working and relocate within the area during Air Force inspections and exercises. For certain Air Force actions, Contractor personnel will be prohibited from entering specified areas. If personnel are already in these areas, they may be allowed to relocate or may be required to exit the areas entirely. These actions can be expected to occur two times for periods up to one hour per occurrence during this contract period. During certain actual exercises and investigations, Contractor and subcontractor personnel will be under increased surveillance although they are not working near the area affected. If the

Contractor personnel are not involved in the investigation, these personnel may continue with their work.

2.8.7 Government Delays

2.8.7.1 If the Contracting Officer determines that the Contractor incurred a work stoppage or security delay and the stoppage or delay was caused by the Government, the Contractor will be paid for lost progress at the rate in the proposal schedule. The escort/inspector official and Contractor will determine government delays at the time of government delay.

2.8.7.2 Thirty minute time allowance occurs within the work schedule times designated in

Work Times. All delays times will be paid as a crew hour regardless of the number of

Contractor employees on site.

2.8.8 Water Resources

2.8.8.1 The Contractor shall monitor construction activities to prevent surface water and ground water pollution. The Contractor shall not apply toxic or hazardous chemicals to soil or vegetation unless otherwise directed. The Contractor shall monitor all water areas affected by construction activities. For construction activities immediately adjacent to surface waters, the Contractor shall be capable of quantifying sediment or pollutant loading to that surface water when required by State- or Federally- issued Clean Water

Act Permits.

2.9 EMERGENCY PLANNING AND COMMUNITY RIGHT-TO-KNOW ACT

For contracts over $100,000, contractors shall comply with the Toxic Release Inventory reporting provisions of Emergency Planning and Right-to Act (EPCRA) Section 313.

The Contractor shall provide a list of hazardous substances listed under EPCRA along with maximum inventory and consumption. HAZMART registration fulfills this requirement. Contractors shall provide this information to CES/CEIE and HAZMART.

References: Federal Register, August 10, 1995, Vol. 60, No.154, p40,987-40,992 and

Federal Register, September 29, 1995, Vol 60, No. 189, P50,737-50,743.

2.10 HAZARDOUS MATERIALS

2.10.1 Hazardous Materials (HAZMAT) Contractor Authorization Procedures – Contractors must obtain an authorization prior to bringing any HAZMAT onto MAFB. HAZMAT includes all items covered under EPCRA (or other federal, state, or local) tracking requirements, the OSHA HAZCOM Standard, and all Class I and Class II ODS. MAFB tracks MAZMAT through the Enterprise Environmental, Safety, and Occupational

Health Management Information System (EESOH-MIS). The Contractor may obtain guidance from CES/CEIE at 731-6163 or 731-6441.

2.10.2 HAZMAT inventory submittal

Following contract award and a minimum of thirty calendar days prior to beginning work, the Contractor and all their subcontractors must submit their HAZMAT inventory to CES/CEIE through the CO, COR, or QAE. The Contractor shall provide a complete

HAZMAT inventory intended for use during the contract, process or procedure descriptions, total quantities, individuals container types and sizes, etc. The Contractor should use the form template provided in Attachment 2-013600 in Appendix D.

The HAZMAT inventory must include a Safety Data Sheet (SDS) for each item listed.

Each SDS shall be three years old or less.

Special consideration: Single Contractors (i.e. those with no subcontractors) with proposed HAZMAT inventories of fifteen or fewer items may submit their list a minimum of ten calendar days prior to beginning work.

CES/CEIE will review the submittal and identify those hazardous materials requiring

HAZMAT authorization procedures within EESOH-MIS. Note that MAFB may prohibit use of some materials that the Contractor lists on Attachment 2-013600.

Materials which do not require EESOH-MIS entry require no additional authorization.

CES/CEIE will forward the identified hazardous materials list to the CO, COR, or QAE.

CES/CEIE and the Hazardous Materials Pharmacy (HAZMART) will coordinate entry of the listed HAZMAT into the EESOH-MIS tracking system. Note that any emergency response issues, such as acquisition of unplanned new HAZMAT, require prior CES/CEIE approvals.

HAZMART will issue bar codes each time the Contractor brings formally authorized

HAZMAT onto the EESOH-MIS tracking system. Note that any emergency response issues, such as acquisition of unplanned new HAZMAT, require prior CES/CEIE approvals.

Prior to contract completion, the Contractor will submit a final report of the actual quantities used on base. CES/CEIE will coordinate with HAZMART or the Contractor to reconcile actual HAZMAT usage during the contract period. The Contractor shall submit a HAZMART account close out report to the Contracting Officer ten days prior to the final acceptance inspection as a formal contract submittal.

The Contractor shall remove all excess HAZMAT from the base upon contract completion.

2.11 STORAGE OF HAZARDOUS MATERIALS

2.11.1 The Contractor shall properly store all hazardous materials used on base property in designated areas in accordance with all Federal, State, local, and MAFB Fire

Department regulatory requirements. Storage shall include, but not be limited to:

1. Keep containers closed when not in use.

2. Label containers and provide appropriate warning labels. Empty containers shall be labeled as empty.

3. Post hazardous signs as required.

4. Provide storage with secondary containment and routinely check for leaks and spills.

5. Store materials at a central location.

6. Flammable items must be stored in an approved flammable storage locker.

7. All fuel storage tanks must have secondary containment.

8. Compressed Gas Cylinders segregated and secured to prevent falling over.

9. Valve protection cap for a cylinder designed to accept a cap shall always be in place except when in use or connected for use.

2.11.2 Storage, fueling, and lubrication of equipment and motor vehicles shall be conducted in a manner that affords the maximum protection against spill and evaporation. The

Contractor shall store fuel, lubricants, fluids, oil, etc. in accordance with all Federal, State, Regional, and local laws and regulations. The Contractor shall store used lubricants, oils, or fluids intended to be discarded in marked corrosion-resistant containers and recycled or disposed in accordance with 40 CFR 279, State, and local laws and regulations.

2.12 HAZARDOUS WASTE

2.12.1 The Contractor shall properly dispose of any hazardous wastes generated from their operations and shall manage those wastes (except for those that come under Universal

Waste Rules) in accordance with 40 CFR Subchapter I, Parts 260 – 268. The

Contractor shall manifest all hazardous wastes per 40 CFR 263.20 and submit a copy of each waste manifest to CES/CEIE, 731-6163, within 45 calendar days of hazardous waste removal. The Contractor may obtain informational guidance from CES/CEIE on proper storage and handling of hazardous and universal waste from the Contractor’s

MAFB operations. However, all responsibility rests with the Contractor to comply with federal and state hazardous waste requirements. Any information obtained from

CES/CEIE does not remove responsibility from the Contractor for proper waste management.

1. The Contractor shall properly collect and identify all hazardous waste generated at

MAFB from their operations, including spill cleanup.

2. In the event that the Government responds to any Contractor-caused spill cleanup or hazardous waste event not covered by the Contract, the Contractor shall reimburse the Government all costs associated with the cleanup and disposal of the spill or hazardous waste event.

3. The Contractor is responsible for all fines and penalties which may stem from an

Environmental Protection Agency or Montana Department of Environmental

Quality hazardous waste inspection of their operation.

2.12.2 Universal Waste – See 40 CFR 273.9 for Universal Waste definitions.

1. Construction Contractors shall manage all Universal Wastes in accordance with 40

CFR 273.1 – 273.81.

2. Service Contractors shall turn Universal Waste in to CES/CEIE. Contact CES/CEIE at 731-6163 prior to any Universal Waste turn-in.

2.13 SOLID WASTE

2.13.1 Solid Waste Handling and Disposal – The Contractor shall properly handle and dispose of all job site solid waste including any laboratory testing, waste characterization, or documentation submittals required by the Contracting Officer, landfill owner, local, state, or federal agencies.

1. The Contractor shall transport all solid waste off Government property and dispose of it in compliance with local, state, and federal solid waste disposal requirements.

2. The Contractor shall demonstrate that they dispose of wastes generated from their operations at the property Landfill Classification for each Waste Group. Refer to

ARM 17.50.503 for Waste Group II, III, and IV definitions and ARM 17-50.504 for

Landfill Classification II, III, and IV definitions.

3. The Contractor shall comply with the following requirements in AFMAN32-7002 where applicable:

• Paragraph 6.8.3, Construction and Demolition (C&D) waste characterization requirements.

o Note: see ARM 17.50.502(6) for the definition of C&D waste.

• Paragraph 6.8.4, C&D waste disposal.

o Note that “…Conditionally exempt small quantity generator hazardous waste that is generated as part of a construction or demolition project and that cannot be practicably removed from the construction and demolition waste may be included in waste disposed of in Class IV units” per ARM

17.50.504(2)(c).

• Paragraph 6.9, et seq, Asbestos-contaminated C&D waste disposal provisions

• Paragraph 6.10, et seq, Lead paint or other lead-contaminated C&D waste disposal provisions.

2.13.2 The Contractor shall place solid wastes, excluding grubbing and clearing debris, in containers that are emptied on a regular schedule.

2.13.3 The Contractor shall employ waste segregation or other measures to prevent solid waste and hazardous waste co-mingling or cross-contamination.

2.13.4 The Contractor shall not place any wastes in Government-owned containers or abandon any waste at MAFB or in the missile field, including but not limited to C&D waste.

2.13.5 Waste Documentation and Solid Waste Diversion – Contractors shall document waste disposal and they shall divert wastes for recycling or other uses “…in the most cost-effective manner possible in accordance with [Department of Defense Instruction]

DoDI 4715.23, with consideration given to cost savings and cost avoidance…”

(AFMAN32-7002, Paragraph 6.6.1)

1. The Contractor shall coordinate with CES/CEIE and the current MAFB Installation

Solid Waste Management Plan to establish a list of wastes that are qualified for diversion, recycling, or entry into the MAFB Qualified Recycling Plan.

• [Deputy Assistant Secretary of Defense] DASD memo dated 16 March 2020, Objective/Goal to divert 60 percent of C&D debris from landfill.

2. The Contractor shall document the weights and cost data of all disposed wastes, diverted, or recycled materials on the “Summary of Solid Waste Disposal and

Diversion” form at Attachment 1-013600. CES/CEIE must receive the completed form by the 10th of each month. In general, the Contractor must report weights and cost data of:

• Recycled materials

• Diverted wastes

• Non-hazardous wastes

• C&D wastes or debris, to include as separate items:

o Uncontaminated C&D waste or debris o Asbestos-contaminated C&D waste o Lead-paint or other lead-contaminated C&D waste.

2.13.6 The Contractor shall bear cleanup costs for improperly disposed of wastes or for removal of improperly placed hazardous waste materials.

2.14 SPILLS AND SPILL RESPONSE

2.14.1 The Contractor shall immediately report spills of any type material (excluding clean water) to CES/CEIE (731-1423) and the Contracting Officer or Contracting Officer

Representative for evaluation to determine cleanup procedures and evaluate the need for reporting.

2.14.2 The Contractor shall reimburse the Government for the costs of any cleanups or disposal accomplished by Malmstrom personnel or by a Malmstrom cleanup contractor.

2.14.3 The Contractor shall comply with the MAF Spill Prevention, Control, and

Countermeasure Plan (SPCC) December 2021. Only trained personnel shall handle or clean up spills. Refer to 40 CFR 112, 29 CFR 1910.120, and the MAFB SPCC Plan for detailed information.

2.14.4 Any hazardous product or material of environmental concern cleaned up at the MAF must be tested to determine if it is hazardous.

2.14.5 Spill Response Procedures:

• Determine if the Contractor can contain the spill. If the spill can be contained without injury to personnel and without assistance from the local fire department or other emergency response personnel, perform the following:

o Stop the source of the spill.

o If on site containment, safety equipment, and absorbent materials are available, contain and/or control the release. Clean up the release using proper absorbent media for the chemical spilled. Recover as much of the spill as possible using absorbent media or approved vacuum devise to minimize hazardous waste volume. DO NOT hose down the spilled material into floor trench drains, storm drains, or sanitary sewer manholes.

o Immediately report the spill to the Contracting Officer or Contracting Officer

Representative and CES/CEIE (731-1423). CES/CEIE will provide reporting guidance and suggested disposal procedures for recovered material. Regardless of CES/CEIE guidance, however, the Contractor shall be responsible for proper handling and disposal of cleanup materials.

• For spills beyond the Contractor’s capabilities, immediately call the local fire department at 911.

• Evacuate the area downwind of the spill if warranted by type of release.

• Ensure all workers safely shut down their operations and secure their equipment, time permitting.

2.15 ENVIRONMENTAL MANAGEMENT LIST

2.15.1 Contractor personnel shall receive appropriate environmental training in accordance with Federal Acquisition Regulation (FAR) 52.223-19 if the contract has the potential to negatively impact the environment.

2.15.2 Perform work under this contract consistent with the policy and objectives identified in the installation’s Environmental Management System (EMS). Perform work in a manner that conforms to objectives and targets of the environmental programs and operational controls identified by the EMS. Support Government personnel when environmental compliance and EMS audits are conducted by escorting auditors at the

Project site, answering questions, and providing proof of records being maintained.

Provide monitoring and measurement information as necessary to address environmental performance relative to environmental, energy, and transportation management goals. In the event of an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, take corrective and preventative actions. In addition, employees must be aware of their roles and responsibilities under the installation at EMS and of how these EMS roles and responsibilities affect work performed under the contract.

Coordinate with the installation’s EMS coordinator to identify training needs associated with environmental aspects ad the EMS and arrange training or take other action to meet these needs. Provide training documentation to the Contracting Officer. The

Installation Environmental Office will retain associated environmental compliance records.

SECTION 3

ADMINSTRATION AND INSPECTION

3.1 ADMINISTRATIVE RECORDS

All records, documents, and associated papers provided by the Government and generated during the period of this contract shall become Government property and will remain in place upon contract termination or completion. During the period of the contract, records, documents, and associated papers shall be available for review.

3.2 INSPECTION

3.2.1 The 341st Civil Engineer Squadron will provide a Quality Assurance Evaluator (QAE) to verify accomplishment of work. The QAE will be the spokesman for compliance with base standards. Controversies between the QAE and the Contractor will be resolved by the Contracting Officer. If, for some reason, a change in the primary or alternate QAE is required, the Contractor will be notified in writing by the Contracting

Officer. The Contractor shall coordinate Contractor activities with the 341st Civil

Engineer Squadron.

3.2.2 The Contractor shall notify the QAE of their estimated work completion date at least three (3) days in advance, to verify accomplishment of work and receive Contractor work report. Any deficiencies found shall be rectified by the Contractor and the

Contractor shall inform the QAE upon completion.

3.3 NOTICE OF FINAL INSPECTION AND ACCEPTANCE

3.3.1 A final inspection will be held after completion of work at the site. This inspection must be coordinated with the Contracting Officer and Government Inspector and should include at a minimum these personnel plus the Project Engineer from Missile

Engineering. Subsequent final inspections can be accomplished by the Contracting

Officer or his designated representative.

3.3.2 The Government will not give final acceptance until water samples collected per 1.4

Execution come back non detect for bacteria.

3.3.3 The Contractor shall not receive payment until the water samples come back absent for all bacteria and the new sediment filter cartridge has been installed. Final payment

SHALL NOT occur until all discrepancies are corrected, final acceptance, and all environmental permits are received.