Statement of Work - Attachment 2.pdf

Attachment 2

STATEMENT OF WORK (SOW)

OVERHAUL STABILATOR ACTUATORS

70Z03821QJ0000045

1.0 Scope

1.1 This requirement is for test, evaluation, and, overhaul of the following component:

Nomenclature National Stock Number (NSN)

Part Number (P/N) Estimated Annual

Demand

Stabilator Actuator 1680-01-470-5073 DL2155M29 or 70400-06641-118

Work shall be performed In Accordance With (IAW) the Original Equipment Manufacturer (OEM) maintenance and overhaul manuals. Upon receipt of the components, the Contractor shall perform a test and evaluation to determine the condition of the component. Any component where there is No Fault Found (NFF) or the component is determined to be Beyond Economical Repair (BER) shall be returned to the United States Coast Guard (USCG) in accordance with (IAW) Sections 2.4 and 2.6. All other components shall be overhauled IAW this SOW.

1.2 The Contractor shall provide overhauled components that are Ready for Issue (RFI) in support of our efforts to sustain forty-five (45) MH-60T aircraft. The Contractor should be capable of delivering the overhauled components within the delivery requirements established in section 8.0. The USCG anticipates the material will be shipped to the vendor within five (5) business days after issuance of a task order. The Contractor will not be penalized if the USCG is not timely in the shipment of the material.

2.0 Overhaul

2.1 Requirements

Work under this contract shall be performed at the Contractor’s facility or USCG approved facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and overhaul the components listed in this contract at the Firm-Fixed Prices (FFP) listed in the schedule. The Contractor shall inspect, test, and determine if a component is RFI or requires overhaul.

2.1.1 Certification

In accordance with the National Defense Authorization Act for Fiscal Year 2004, Public Law 108–136, § 802, 117 Stat. 1392 (2004), the Naval Supply (NAVSUP) Systems Command, Weapons Systems Support (WSS), Philadelphia, PA, is the design control activity and as such, has the sole authority for approving sources for the procurement, repair, and overhaul of components managed by the Navy. Responsible overhaul Contractors are limited to NAVSUP WSS approved sources for the component listed herein.

2.1.2 Contractor(s) are required to be NAVSUP WSS certified prior to award. If a Contractor is not NAVSUP WSS approved, neither the closing date for receipt of offers nor the award of this requirement will be delayed during the Contractor’s approval process. Instead, the Contractor may be considered for future requirements. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications.

2.2 Government Furnished Resources

The Government will provide the components specified in the overhaul section to the Contractor for overhaul work required under this contract.

The Government will not furnish any drawings, parts, hardware, specifications, tooling, or any other overhaul documents required to overhaul the components specified herein.

2.3 Procedures

Simmonds Precision Products, Inc. (Simmonds), Cage Code: 12511, is the original equipment manufacturer (OEM) of the components listed in section 1.1. The Contractor shall perform all overhauls IAW the Component Maintenance Manuals (CMM) listed in section 3.1. All services shall be accomplished on an as required basis, as directed by the Government. Request for clarification shall be directed to the Contracting Officer.

2.3.1 The Contractor must have access to required overhaul specifications and test/acceptance criteria and data to ensure all components are tested and overhauled IAW the current specifications and procedures. The USCG may review overhaul manuals and performance/test/acceptance criteria as required. The Contractor is solely responsible for obtaining any and all specifications required for this effort. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.4 Test and Evaluation /No Fault Found /Beyond Economical Repair If, after visual and functional inspections, a component is discovered to meet manufacturer’s minimum performance specifications and is considered RFI the component shall be classified as “No Fault Found”.

The Contractor will be allowed the firm fixed price for Test and Evaluation (T&E) only as identified on Contract Line Item Numbers (CLINs) 0002 and subsequent Option Period CLINs in the Schedule Supplies/Services. If the component is consider Beyond Economical Repair (BER), it shall be IAW with section 2.6. The contractor shall prepare a failure data report IAW Section 2.8 in these instances. This report shall be included with the returned component. The components shall be marked “RFI” OR “BER” and returned IAW section 9.5.

2.5 Overhaul

Non-RFI components shall be overhauled and returned to RFI condition IAW the functional performance specifications. Components shall be overhauled for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI component. The Contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. Parts found to be defective shall be replaced with new parts.

2.5.1 Discrepancies (over and above repair components) may be identified during initial evaluation.

Over and above repair components consist of any findings of unusual damage IAW Section 2.12. The Contractor shall be responsible for documenting and reporting all over and above repair components to the Contracting Officer after receipt of components at the contactor’s facility. The quotation shall be valid for thirty (30) calendar days and the documentation must include:

Description of each discrepancy found Number of man-hours per discipline required to complete each discrepancy Parts costs (if the part is not listed on the separately priced parts list, this must be notated in the quotation and price for each part will be negotiated IAW Section 2.10) Total dollar amount for each discrepancy Total dollar amount for complete list of discrepancies Task Order Number and applicable Line Item

2.5.2 The Contracting Officer will be responsible for reviewing the list of discrepancies and either accept, negotiate, or decline the Contractor’s proposal. The Contracting Officer shall provide a response to the quotation within thirty (30) calendar days after receipt. Additional work shall not be performed until the quotation is accepted and a modification to the task order is provided by the Contracting Officer.

The Contractor will have ninety (90) calendar days (plus the number of calendar days it takes the Contracting Officer to provide a response to the over and above quotation) to complete the repairs and return the component(s) to the Government. In the event that a quotation is declined by the Contracting Officer, the Contractor shall return the component “As-Is”. The contractor will be authorized the firm-fixed Test and Evaluation fees identified on CLIN 0002 including all subsequent Option Period CLINs in the Schedule Supplies/Services for components returned “As-Is”.

2.6 Beyond Economic Repair

After receipt of a quotation for over and above overhaul component, the Contracting Officer may determine that a component is BER and will provide a written modification to the Contractor. The Contractor’s written notification shall include the following information at a minimum: contract number, task order number, contract line item number (CLIN), nomenclature, NSN, P/N, Serial Number (S/N), and a brief description supporting the determination. The USCG will provide disposition instructions for all components that are considered BER via modification within thirty (30) calendar days after receipt of notification. The Contractor shall not dispose of a component until they have been notified by a written modification to the order. When returning the component to ALC, the component(s) shall be clearly marked as “BER” with the supporting evidence. The contractor will be authorized the firm-fixed BER/Scrap fees identified on CLIN 0002 including all subsequent Option Period CLINs in the Schedule Supplies/Services for components found to be BER.

2.7 Scrapping at Vendor

Components can be scrapped on site at the overhaul facility when a Government representative properly witnesses the scrapping of a flight safety critical aircraft part. The contractor shall submit a letter to ALC on corporate stationary stating the part or parts have been “mutilated”. The letter shall include the serial number (S/N) if applicable, NSN, P/N, quantity, and be dated and signed by the Defense Contract Management Area Office or Government representative. The letter serves as a cradle to grave record and shall be filed with the contract. Receipt of the contract line item number cannot take place at ALC until the proper scrap documentation has been received. Failure to provide adequate documentation could cause rejection of submitted invoices resulting in postponement of payment.

2.8 Failure Data Report

The Contractor shall submit a failure data report for each overhauled component. This report shall include NSN, P/N, S/N, nomenclature, date of overhaul, contract task order number, line item number, description of overhauled failure, the USCG’s reported failure, a listing of parts repaired, and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the overhauled component.

2.9 Replacement Parts

Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings.

Replacement parts shall be new. The cost for parts that are replaced systematically during overhaul shall be included in the price identified on CLIN 0001 including subsequent option period CLINs in the Schedule Supplies/Services. The Contractor shall submit a listing of all systematically replaced parts and other replacement parts to be utilized in support of the maintenance procedure of each component. The replacement parts listing must show the following information: Component Description, OEM P/N, and Price.

2.10 Separately Priced Replacement

Pricing for other overhaul components and supply material, yet unspecified by P/N contract award, will be incorporated as FFPs after negotiation of the first-time replacement. The Government reserves the right to provide separately priced replacement parts as Government Furnished Property (GFP) on an as-needed basis as determined by the Contracting Officer. The Contracting Officer will either issue a modification to the task order authorizing use of the separately priced replacement part(s) or provide disposition instructions. The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

2.11 Corrosion Treatment

During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications and Federal Aviation Administration (FAA) Advisory Circular (AC) 43-4B dated September 11, 2018, Corrosion Control for Aircraft.

2.12 Exclusions – Unusual Damage

Prices do not include components that have been cannibalized or severely damaged due to mishandling, water immersion, or crash damage. Additionally, the MH-60T helicopter is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage.

2.12.1 When a component is processed for Unusual Damage Evaluation, the Contractor shall notify the Contracting Officer in writing within fifteen (15) calendar days. The Government may request the

Contractor to submit an inspection condition report, pictures of the damage, and a repair quote listing all parts and labor needed to return the component to serviceable condition that meets CMM specifications.

The quote shall include the task order number, line item number, NSN, P/N, and S/N of the component, turn-around-time, and a firm-fixed price proposal for an incremental charge to be assessed and approved by the Contracting Officer when unusual damage is identified. The quote shall not include the work involved in the teardown and inspection, which will have already occurred, as this is cover by the firm-fixed price specified under CLINs 0001 and all subsequent Option Period CLINs in the Schedule Supplies/Services.

The Contractor’s delivery obligation shall stop from the date of notification that an item has been determined to be a candidate for “Unusual Damage Evaluation.” The delivery obligation will be specified in the task order modification and will apply only to those items specifically addressed by the modification. The Contractor is obligated to deliver all other components not individually addressed by the modification under the original delivery date specified on the task order.

The Contracting Officer shall either initiate negotiations for a firm-fixed repair and/or overhaul price with the Contractor or if repair and/or overhaul is not desired provide disposition instructions for the component. Authorization to proceed with repair and/or overhaul work or disposition instructions, if repair, and/or overhaul is not authorized this shall be given via issuance of a task order modification. If a component is return to the USCG in a disassembled condition, the Contractor shall be entitled only to the T&E Fee identified on CLIN 0002 including all subsequent Option Period CLINs in the Schedule Supplies/Services.

2.12.2 The Government shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

3.0 Applicable Documents

3.1 Government Documents

3.1.1 FAA Advisory Circular AC 43-4B, dated 09/11/2018, Corrosion Control for Aircraft. A copy of this circular is available at www.faa.gov.

3.2 Industry Documents

Industry documents consist of any OEM specifications for the components set forth in the schedule. The Government does not own, nor can they provide access to these documents. It is solely the Contractor’s responsibly to obtain the documents and any revisions that will be applicable to the overhaul of these components during the life of the contract.

3.2.1 If the OEM specifications do not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contractor shall request the use of a deviation from the Contracting Officer. The Contractor shall not proceed with a deviation until written approval is received.

3.3 Order of Precedence

In the event of conflicts between OEM specifications and procedures and any USCG specifications and procedures, the order of precedence is as follows:

1. Government specifications and procedures

2. OEM specifications and procedures.

4.0 Government Property

4.1 Government Furnished Property

GFP will be shipped to the Contractor’s facility from ALC and documented using DD Form 1577-2, Unserviceable (Repairable) Tag-Material, CG-1577-A (11-90), Unsatisfactory Report Tag, or Form 1348.

These documents will accompany and remain with the equipment. Equipment shall be returned to ALC upon completion of the task order, unless otherwise directed by the Contracting Officer.

4.2 Government Property Records

Upon receipt, the Contractor shall update Government Property Records based on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, CG-1577-A (11-90), Unsatisfactory Report Tag or Form 1348 information provided and any discrepancies. The Contractor shall account for all end-components received from, and shipped to, the Government. The Contractor shall provide a copy of its Government Property Records to the Contracting Officer no later than the 15th of each month. Government Property Records will include the following minimum information:

Kit/Equipment/Component Description, P/N, S/N USCG consignee Date received Status of contract service Expected contract service completion date

5.0 Improvements

5.1 Service Bulletins

The Contractor shall provide the Contracting Officer with two (2) copies of all service bulletins within ten

(10) calendar days of receipt. The Contracting Officer will notify the Contractor in writing when incorporation of mandatory or optional service bulletins is required. The Contractor shall submit, within thirty (30) calendar days after receipt of this notification, a detailed proposal which shall include a listing of replacement parts and/or materials required, the time needed to affect the modifications, estimated price breakdown of each part, and a firm-fixed price proposal to incorporate the service bulletin. The incremental charge agreed upon for incorporation of a service bulletin shall apply only to those stabilator actuators for which the contractor has incorporated a required service bulletin, not for those which the service bulletin has been previously incorporated.

5.2 Modifications, Engineering Change Proposals (ECP), Local Engineering Change Proposals (LECP) and Time Compliance Technical Orders (TCTO) The Contracting Officer shall notify the Contractor in writing of components requiring incorporation of a service bulletin, modification, ECP, LECP, or TCTO. Upon receiving such notice, the Contractor shall submit, within thirty (30) calendar days, a FFP proposal for an incremental charge to be assessed each time the change is incorporated. The proposal shall contain a breakdown of material and labor costs based upon labor rates and material factors to incorporate the change. The incremental charge agreed upon for incorporation of a change shall apply only to those components for which the Contractor has incorporated a required change, not those for which the change has been previously incorporated. Upon agreement of an incremental charge and issuance of an order modification to reflect this change, the change shall be incorporated into each subsequent component received at the overhaul facility if the change has not already been incorporated. When incorporation of a change updates the P/N of the component contained in the schedule, the new P/N and NSN (if applicable) will be added to the contract via modification.

6.0 Quality

6.1 Quality Control

The Contractor may be required to be certified and maintain a quality system that complies with the requirements of ISO 9001 Quality Management Systems – Requirements, Aerospace Standard AS9110, or equivalent. The Contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system. Upon request of the Government, the Contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

6.1.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component (to include components used in repairs) found to potentially cause a non-conformity to the original specifications of this contract.

The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

6.1.2 The contractor’s quality control manual shall address in detail the contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes. Upon request by the Government, the contractor(s) shall forward a copy of their current certification and quality control manual for review.

6.1.3 The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

6.1.4 Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The contractor shall allow the Government access to all applicable areas of the contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract and/or task order may be cancelled or terminated in accordance with the Federal Acquisition Regulations (FAR).

6.1.5 Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

6.2 Product Quality Deficiencies Report (PQDR)

Overhauled units found to have deficiencies will be returned to the Contractor for investigation under a no-cost warranty repair Task Order(s) (TO). The TO will include a copy of the PQDR outlining the component deficiency. The Contractor shall report findings of the investigation to the KO within thirty

(30) calendar days after receipt of the component. If agreed upon between parties that the component’s deficiencies are not related to previous repairs completed by the Contractor, the Contractor’s report of findings shall include a detailed quote that includes a complete breakdown of parts and labor necessary to return the component to serviceable condition. The KO will either initiate negotiations for the work or accept the Contractor’s quote and issue a modification to the TO authorizing and incorporating pricing for the repair work. The terms and conditions of the base contract including delivery obligations shall apply to all no-cost warranty repair TOs.

6.3 Warranty

The Contractor’s standard warranty for overhauled components will be incorporated into the contract.

7.0 Records and Reports

7.1 Flight Critical

The component(s) within this SOW are FLIGHT CRITICAL. A flight critical safety item is a part, assembly, installation, or production system with one or more critical characteristics that, if not conforming to the design data, or quality requirements, would result in an unsafe condition. Unsafe conditions related to mishap severity I (Catastrophic) and II (Critical), and include conditions which could cause loss or serious damage to the end item or major component, loss of control, serious injury to personnel, or death of personnel.

7.2 Contractor Verification of Receipt of Components

Serial Number tracking shall be used for validating the correct component(s) were received at the Contractor’s overhaul facility and returned to the USCG. Upon receipt of the component(s) from the USCG, the Contractor shall verify each component received to ensure that the S/Ns match the ones specified in the order within five (5) calendar days. Should a discrepancy be identified, the Contractor shall notify the Contracting Officer in writing of the discrepancy. Email notification is acceptable. The USCG utilizes an S/N tracking system and places high priority on parts integrity within aircraft components. As a result, any part which is determined to be in a serviceable condition as a result of inspection and functional testing shall be reused in the component from which it was removed, if practical, with the exception of parts specifically replaced during the overhaul as required by the directives as specified within the order.

Occasionally, a component may be received without a data plate. When a data plate is missing, the Contractor shall notify the Contracting Officer in writing requesting approval of serial number assignment. Upon the Contracting Officer’s acceptance of the serial number proposed, a modification may be issued stating the serial number to be assigned. Upon receipt of a fully executed modification authorizing assignment of the stated serial number, the Contractor shall affix a new data plate to the component. The data plate shall include all the required information about sited component including the newly assigned serial number.

7.3 Documentation Requirements

The components to be overhauled under this SOW are tracked in the USCG’s Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Tracked components will be shipped to the Contractor with a Significant Component History Record (SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped.

(NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

The Contractor shall provide a Component Repair Record (CRR) with the repaired component(s). The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The original CRR shall be packed with the component. The Contractor shall retain a copy of each CRR for ninety (90) calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

7.4 Certificates

The Contractor shall maintain, at a minimum, one of the following: FAA, Department of Defense, OEM, Industry Standard Certification, NAVSUP WSS (i.e., National Aerospace and Defense Contractors Accreditation Program) and/or USCG certifications for overhaul of components identified in the schedule for the entire duration of this contract. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The Contractor shall also:

Comply with the certification/documentation requirements specified herein.

Attach certifications/documentation to the outside of the shipping container.

All components overhauled under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The Contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component and copies shall be included with the invoice. FAILURE TO SUBMIT THE APPROPRIATE CERTIFICATES SHALL CONSTITUTE AN IMPROPER INVOICE AND WILL RESULT IN NONPAYMENT. The Contractor’s FAA certification must reflect authorization to overhaul the exact category of component specified in this SOW. If the Contractor cannot provide an Airworthiness Certificate, the alternate ALC MRR Engineering approved document is a COC. The Contractor shall furnish a COC IAW FAR 52.246- 15 for each component.

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's P/N, and date of manufacture. For Production Approval Holder, a COC and a copy of the FAA Parts Manufacturer Approval or other manufacturing authority shall be provided.

Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

8.0 Delivery Requirements

8.1 Standard delivery and monthly output rate after induction for each component is listed below.

Induction shall be no later than fifteen (15) calendar days to meet the contract scheduled delivery date.

Nomenclature NSN P/N Delivery days after

Induction Minimum rate per Month

Stabilator Actuator 1680-01-470-5073

DL2155M29 or 70400-06641-118

8.2 The USCG desires early deliveries therefore early shipments are encouraged at no additional costs to the Government. In the event the Contractor anticipates or encounters difficulty in complying with the delivery schedule or date, they shall immediately notify the Contracting Officer in writing. All requests for time extensions shall be in writing and shall include substantiation of the need for such time extension(s) IAW FAR 52.212-4(f), excusable delays. If nonperformance is not covered by an excusable delay, the Contractor and the Contracting Officer shall negotiate consideration for the approval of the extended delivery date. A modification will be issued to the order to reflect the consideration and the extension.

8.3 F.O.B. Point

The F.O.B. point for shipments under this contract is F.O.B. Destination. Prices in the schedule include all applicable customs, duties, taxes and shipping charges; therefor, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the individual task order.

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9.0 Contract Information

9.1 Contract Administration Data

Only the Contracting Officer is authorized to issue and modify any order, approve changes in any of the requirements, or obligate funds. Notwithstanding any term or condition contained elsewhere in the order, the authority to modify the order remains solely with the Contracting Officer. If the Contractor makes any order changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the order to cover any increase in costs that may result. The Contracting Officer has the authority to perform any and all post-award functions in administering and enforcing an order IAW its terms and conditions.

9.2 Laws and Regulations

The Contractor shall be knowledgeable of and comply with all applicable federal and state laws and regulations and any local laws and ordinances regarding environmental protection. In the event environmental laws and/or regulations change during the term of this order, the Contractor is required to comply as such laws come into effect.

9.3 Quarterly Audits

The ALC conducts quarterly audits validating GFP at commercial Contractor facilities. The Contractor shall follow the instructions provided each quarter by ALC and comply with its instructions. The Contractor’s role shall be to validate each component identified by S/N by ALC. Validation shall take place on the same date as the audit.

9.4 Environmental Requirements

All parts must be thoroughly cleaned IAW applicable CMMs or FAA Advisory Circular 43-205, Guidance for Selecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to ALC. ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and

1910.1027 (Cadmium).

9.5 Shipping Instructions

Unless otherwise specified on individual task orders issued hereunder, deliverable items shall be shipped to the following address:

USCG ALC

Receiving Section, Bldg. 63 Elizabeth City, NC 27909-5001

Contract No. ______________________________ (To be assigned at time of issuance)

Task Order No. ______________________________ (To be assigned at time of issuance)

9.6 Aircraft on Ground (AOG) Situations

Upon notification from the USCG that an AOG situation exists, the Contractor shall expedite overhaul and initiate shipment within twenty-four (24) hours after notification. The shipping container shall be marked on the outside in highly visible lettering "A.O.G." At the time the Contractor is notified of an AOG requirement, the Contractor shall advise the Contracting Officer, or their representative, if there are additional shipping charges. The Contracting Officer will provide special shipping instructions and authorization for reimbursement in these instances. The component shall be shipped by the fastest traceable means (i.e., air freight, next day delivery). The Contracting Officer may issue an order modification authorizing additional funding as agreed upon by the Government and the Contractor to accomplish the expedited overhaul. The Contractor shall ship the component(s) directly to the destination the Contracting Officer designates as quickly as possible using the fastest traceable means (i.e., air freight, next day delivery).

9.7 Packaging and Preservation

9.7.1 Packaging and Marking

The Contractor shall comply with MIL-STD-129 (latest version), Military Marking for Shipment and Storage, with the following exceptions:

a. Each component shall be individually packed in a separate approved shipping container.

b. Each individual container shall be labeled on the outside with Nomenclature, NSN, P/N, S/N, Quantity, Contract Number, task order number, and contract line item number on a permanent label.

c. The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period of one year.

d. Packing List and Certification/Documentation shall be placed on the outside of individual containers.

e. Packaging material shall not consist of the following materials: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

f. Each container shall be marked with a notice of warranty. The notice must include a brief statement that a warranty exists, the substance of the warranty, the duration of the warranty, and who to notify if the supplies are found to be defective.

g. Direct shipments of RFI condition assets to USCG Air Stations when an AOG situation arises may be necessary. An AOG condition occurs when there is no stock of a component on hand and the component is shipped directly from the Contractor to the air station.

h. When there is an AOG, the Contractor shall expedite the overhaul and return the required component(s) IAW the established AOG plan. The outside of the shipping container shall be marked “AOG” in highly visible lettering, at least 2” inches in height.

The Contracting Officer will notify the Contractor when noncompliance with any of the requirements set above is noted so that corrective action may be taken. The Contractor shall, within twenty-four (24) hours after such notification, give the Contracting Officer disposition instructions for such components. If the Contractor elects for the USCG to correct the deficiency, the USCG may assess the actual costs for correcting the deficiency. The Contractor agrees that the total costs may be deducted from the invoiced amount prior to payment. An estimate of the actual cost for the USCG to correct noted deficiency(s) will be provided at the time the Contractor is notified of any noncompliance.

9.7.2 Packaging, Handling, and Preservation

ALC is a supply depot therefore material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air or sea.

The Contractor shall ensure that all components, when packed in shipping containers or packaging, will be capable of being transported on standard transportation systems, commercial or military carriers. The Contractor shall preserve, pack, and package in approved shipping containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. The Contractor agrees that any component damaged in shipment from the Contractor will be repaired inclusive of this order. The Contractor agrees to notify the Contracting Officer of the existence of any damaged and unusable shipping containers.

Packaging, handling, shipping, and transportation procedures shall be IAW ASTM D3951-10 (2010) Standard Practice for Commercial Packaging; latest revision shall apply. If commercial practices cannot adequately protect and preserve the equipment, the Contractor shall package, handle, ship and transport components IAW MIL-STD-2073-1E Standard Practice for Military Packaging; latest revision shall apply.

9.8 Markings of Warranted Items

Pursuant to the requirements of FAR 46.706 (b) (5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of the warranty. For commercial items, the Contractor’s trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identify warranted supplies. Markings may be brief, but should include the information below:

A brief statement that a warranty exists The substance of the warranty The duration of the warranty Who to notify if the supplies are found to be defective

9.9 Inspection and Acceptance

Final inspection and acceptance shall be performed at origin by the Defense Contract Management Agency (DCMA). If DCMA is not available, final inspection shall be performed at ALC by local USCG personnel. Each component will be examined for quantity, damage in transit, and verification that all required documentation has been provided. Full and clear traceability must be provided with delivery of each part. If full and clear traceability is not provided, ALC will not accept delivery of the part and invoicing may not be approved for payment. Equipment found to have operational deficiencies may be reported on Standard Form (SF) 368, Product Quality Deficiency Report, to the Contractor for investigation. The Contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.

9.9.1 Contractors shall provide a COC signed by the Contractor's authorized representative in accordance with FAR 52.246-15.

9.9.2 Material Inspection and Receiving Report

At the time of each delivery of supplies under this contract, the contractor shall prepare and furnish to the Government a properly completed DD Form 250, Material Inspection Receiving Report which will be used as a packing slip. The packaging slip shall include the following information: (1) NSN, (2) PN, (3) Nomenclature, (4) SN, (5) Contract Number, (6) TO number, (7) CLIN, and (8) quantity. Two (2) copies of the packaging slip shall be submitted with the shipment. One copy shall be inside the shipping container and one copy shall be attached to the outside of the shipping container.

10.0 Invoicing

10.1 Invoicing Instructions

Unless otherwise specified in the schedule or on individual task orders issued under this contract, the Contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. A properly completed Commercial Shipping Document shall be attached to the original invoice. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC- Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63 1664 Weeksville Road Elizabeth City, NC 27909 Contract no. (To be assigned at time of issuance Task Order no. (To be assigned at time of issuance)

10.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33. The Contractor may submit invoice five

(5) days after shipment of items. The invoice will not be approved until all items have been receipted.

11.0 Contractor Proposed Cyber/IT-Related Solutions

The contractor shall identify all cyber/IT-related hardware, software and/or services that are included as part of its solution to the government’s requirement to store or process Coast Guard data or connect to Coast Guard networks or other assets. The contractor shall provide this information in an electronic delimited file format (for example, csv file, docx table, xlsx table, rtf table or HTML file) as follows in its government response to the contract.

Contractor Proposed Cyber/IT Related Solutions for CG-6 Review

Product Name or Service

Manufacturer or Company

Version (if any)

Release (if any)

Quantity (if any)

Brief Description

Cost (If not FFP.

Contractor is responsible for also ensuring inclusion in the cost proposal)

Recurring or Non- Recurring?

If recurring, state frequency