Statement Of Work Attachement - Lumines Duet for RMR.docx

Eastern Colorado Healthcare System (ECHCS) Rocky Mountain Regional (RMR) Medical Center VA Medical Center Station 554

SCOPE OF WORK

1. Background Eastern Colorado Healthcare System, VA Rocky Mountain Regional Medical Center, 1700 N Wheeling St. Aurora, CO 80045. Respectfully requesting the procurement of the Melling Medical, Lumenis Digital Duet (Part Number: GAS910000DIG) for an end-of-life procurement. This procurement will include manufacturer’s warranty, shipping & handling (FOB), Professional Installation/Calibration, and On-Site Training. The Digital Duet is an “all-in-one” anterior segment laser platform, that includes both Selective Laser Trabeculoplasty (SLT) and Yttrium-Aluminum Garnet (YAG) capabilities for Veteran Eye care needs.

2. Specifications

· System includes HD digital camera to capture image/record, one pair of safety spectacles, operator manual on a USB drive, laser safety sign

· Two legs table-Americans with Disabilities (ADA) compliant SLT/YAG system that allows for true wheelchair accessibility with convenient control features.

· Local service for the SLT/YAG laser with rapid service with more than 50 field services engineers available across the United States that local or beyond field service engineers can be on-site in response to the warranty and Biomedical Engineering needs of VA Pittsburgh

· Must feature highly accurate Super Gaussian beam profile to achieve optical breakdown or photo disruption, while simultaneously offering the lowest possible energy levels

· Equipment automatically runs internal tests to ensure that every laser pulse meets the exact power requirements

· Installation, calibration, and on-site training that is included within the written quote and to be performed on-site by experts of the equipment

· Onsite-services available Monday-Friday, 0800 to 1700, dependent on availability

· Vendor will coordinate shipping and handling

· The vendor warrants that equipment will be free from defects in materials and workmanship and will conform in all material respects to technical specifications

· At minimum, 15-month warranty on equipment

· Vendor representative available to assist with initially putting equipment in service

3. Delivery Location VA Rocky Mountain Regional Medical Center, 1700 N Wheeling St. Aurora, CO 80045.

Delivery should be coordinated with the POC of the contract prior to shipping of any equipment

The Contractor must comply and provide all necessary information to ECHCS. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government.

Normal hours of coverage are Monday through Friday from 8:00 a.m. to 5:00 p.m., excluding the federal holidays listed as follows:

Federal Holidays:

Any other day specifically declared a National Holiday by the President of the United States

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies.

4. Installation

Installation should be coordinated with the POC.

Haley L. Seubert Biomedical Engineer VA Eastern Colorado Health Care System Haley.Seubert@va.gov Desk: (720)-723-7001

5. Training

On-Site training should be coordinated with the POC.

Haley L. Seubert Biomedical Engineer VA Eastern Colorado Health Care System Haley.Seubert@va.gov Desk: (720)-723-7001

6. Additional Charges

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation.

There will be no additional charges for time spent assembling the Lumenis Digital Duet.

There will be no additional charges for any time spent on-site provided training to either clinical or technical staff.

There will be no additional charges with the waste management protocol listed in Paragraph 6.

7. Packaging Waste management

Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash.

7. Influenza Vaccination

VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS.

Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation:

Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

The contractor is required to submit annual certification in the form of a memorandum to the Point of Contact that all contract staff performing services at VA facilities follows VHA Directive 1192.

8. HIPAA Training Certificates If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the POC listed in the awarded contract.

9. Tobacco All VA property is tobacco free. Contractor personnel will comply with the VA’s tobacco and smoking policies. Violations will result in a warning and possible citation.

10. COVID-19 Related Policies

0. Upon entering Rocky Mountain Regional (RMR) Medical Center, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VAPHS.

0. All individuals are required to enter through the main entrance for temperature screening. If Contractor’s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement.