Statement of Work - As of 11.03.2025.pdf

STATEMENT OF WORK

As of 11/03/2025

1. Background:

The Building and Energy Management Control System at the Mann-Grandstaff VA Medical Center (VAMC) is a Schneider Electric Intelligent Automation (I/A) Building Automation System. It provides automated environmental control on the entire VAMC campus. It is primarily Direct Digital Control (DDC); however, some of the parts of the system are still controlled with pneumatic controls. The system requires constant calibration, tuning, preventive maintenance and testing as well as repair. The system is often modified either using existing systems or modified through the addition of new systems.

The current Schneider Electric Intelligent Automation (I/A) Building Automation System was installed to provide controls for the Building Management System (BMS), Automatic Temperature Control (ATC), and Energy Management Systems (EMS).

2. Scope:

The Contractor shall provide all labor, ancillary materials, software and test equipment to perform control system maintenance services including calibration, tuning, preventive maintenance and testing over a base year plus four (4) option years All HVAC control systems listed on the in Attachment #1 will receive DDC control maintenance service, system sensor and space thermostat calibration and sequence verification & validation. It is the intent of this scope to provide control system service for all HVAC control systems listed on Attachment #1 list once per year., during the period of performance. Specifically, any part, master level EcoPartner, controllers, DDC controls, DDC boards and relays that are manufactured by Barber Coleman, Robertshaw, Invensys, Network 8000 and TAC I/A Series product lines) for the Automatic Temperature Control, Building Management System and Energy Management System.

HVAC and DDC system deficiencies will be corrected as soon as possible. Clean and sanitize medical grade ice machines per provided maintenance procedures. Repairs needing additional labor and or materials will be noted and a deficiency report with proposed costs of repairs will be delivered to the facility Point of Contact (POC).

3. Specific Tasks.

3.1. Remote Technical Assistance/System Analysis

3.1.1. The Contractor shall provide technical assistance to aid VAMC Spokane HVAC personnel in the daily operation of the BAS/DDC system. This applies to verbal technical support as well as remote-in via proxy server communications and system diagnostics.

3.2. Primary System Support Services.

3.2.1 The Contractor to ensure prompt retrieval and restoration of specifically any part, controllers, DDC controls, DDC boards, temperature sensors and relays, that are manufactured Schneider Electric Intelligent Automation (I/A) Building Automation Direct Digital Control Application Programming data in the event of an emergency or catastrophic system failure.

3.2.2. Update Building graphics, Workplace Pro, and workplace Technical Files immediately when software revisions/updates are released from Schneider Electric Intelligent Automation (I/A) VAMC Spokane system will be upgraded as these modifications pertain to the VAMC Spokane application for Pro-tech, Anti-virus and Malware.

3.2.3. Archiving Software and Firmware.

3.2.3.1 The importance of retrieving this information is vital to the VAMC Spokane operation.

Software and firmware items installed:

3.2.3.1.1. Customized sequence of operation (DDC programming).

3.2.3.1.2. Temperature set points, scheduling and other pertinent parameters.

3.2.3.1.3. Operator workstation graphics (Main File Server, LAN workstation and remote/laptop terminals).

3.3. Archiving Documentation

3.3.1. The as built and DDC drawings associated with the control system shall be archived at the Contractor’s site and provide the Contractor’s technicians with the resource materials needed to support VAMC Spokane in the event of any changes or catastrophic failures.

3.4. Document Maintenance and Revisions

3.4.1. As required, the Contractor shall revise the project as-built documents to reflect any adjustments to the VAMC Spokane’s existing system. This includes Anti-Virus, Malware, zone alarm (Fire Wall), Alarm Client, and Vykon.

3.5. On-Line Support

3.5.1. Online technical assistance for software, firmware and documentation shall be provided 24 hours a day, 7 days a week, 365 days a year.

3.6. Additional Information

3.6.1. The Contractor shall orally inform the facility POC within 15 minutes of the occurrence or detection of any unsafe or hazardous conditions. Also, the Contractor shall orally inform the facility POC of any type of injuries, illness, necessity of first aid, limited duty, lost time or fatalities sustained by a contractor employee arising out of and in the course of, his/her employment. A detailed written report is required within 24 hours of any of the reported conditions identified in this section.

3.6.2. The Contractor shall provide a full report, in Excel format, of all new equipment installed, quantity, install location, phase and date it was installed. The Contractor shall develop and maintain equipment repair history and equipment upgrade history document. This report is due no later than the first week of each month. Reports can be e-mailed. The report shall be provided to the facility POC with a copy to the Contracting Officer. Ensure that the title of the report includes the contract number in its title/description.

3.7. Constraints

3.7.1. The Contractor shall perform all services under this contract in accordance with all applicable Federal Laws and regulations, commercial practices and all original manufacturers’ specifications.

3.7.2. Unless otherwise specifically approved by the Contracting Officer in writing, only NEW PARTS shall be used in performance of work under this contract. The Contractor is responsible for ensuring continuous and immediate availability for spare parts, (specifically any part, controllers, DDC controls, DDC boards, temperature sensors and relays, that are manufactured or distributed by Schneider Electric Intelligent Automation (I/A)) and supplies and materials required for the normal and expedited (or emergency) maintenance of the equipment covered by this contract.

3.7.3. The Contractor shall notify the facility POC in writing of any repairs which the Contractor believes cannot be completed under the terms and conditions of this contract. In such cases, the Contractor shall provide an itemized cost proposal to include labor, parts, materials and supervision.

3.8. Reports

3.8.1. Markings and delivery locations for required reports, papers, and documentation will be communicated to the Contractor as needed by the Government. All reports, presentations, papers, and documentation shall be delivered in machine-readable format.

3.8.2. The Contractor shall deliver reports, presentations, papers, and documentation in the latest version of Microsoft Office suite office automation format (e.g., Word, Excel, PowerPoint, Project, Visio, etc.)

readable on a Dell-compatible personnel computer. If the data type being reported is not supported by the latest version of Microsoft Office, then the latest version of Adobe Acrobat format will be acceptable.

3.8.3. The contract includes the provision for on-site repairs or equipment replacement if equipment cannot be economically repaired during annual maintenance.

4. Security Requirements.

4.1. The Contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required. A flash badge shall be obtained from the facility HR office. The flash badge will be worn while the Contractor employee(s) is on-site and will be returned to the HR office, upon completion of that job.

5. Place of Acceptance.

5.1 The Contracting Officer or POC will accept supplies and services to be provided under this contract.

5.2 The place of acceptance will be:

Mann-Grandstaff VAMC

HVAC Shop Bldg.1 4815 N. Assembly Street Spokane, WA 99205

ATTACHMENT #1

LIST OF EQUIPMENT TO BE INCLUDED IN ANNUAL SERVICE AREEMENT

Equipment Scope Qty

Bldg. 1, AHU-01 DDC 1

Bldg. 1, AHU-03 DDC 1

Bldg. 1, AHU-04 DDC 1

Bldg. 1, IRM, AHU-06 DDC 1

Bldg. 1, AHU-07 DDC 1

Bldg. 1, AHU-09 W/Hot Water Reheat DDC 1

Bldg. 1, AHU-10 W/Hot Water Reheat DDC 1

Bldg. 1, AHU-1000 (A1) DDC 1

Bldg. 1, AHU-11 (#3) DDC 1

Bldg. 1, AHU-14 W/Hot Water Reheat DDC 1

Bldg. 1, AHU-15 DDC 1

Bldg. 1, AHU-16 (SPD) DDC 1

Bldg. 1, AHU-18 DDC 1

Bldg. 1, AHU-20 DDC 1

Bldg. 1, AHU-21 DDC 1

Bldg. 1, AHU-22 DDC 1

Bldg. 1, AHU-23 W/Hot Water Reheat DDC 1

Bldg. 1, AHU-24 W/Hot Water Reheat DDC 1

Bldg. 1, AHU-25 W/Hot Water Reheat DDC 1

Bldg. 1, AHU 24 & 25 Heat Exchanger DDC 1

Bldg. 1, AHU-B010 DDC 1

Bldg. 1, AHU-IV Clean Room Chiller DDC 1

Bldg. 1, AHU-LAB-Hot Water Reheat DDC 1

Bldg. 1, AHU-Pharm DDC 1

Bldg. 1, CT-Liebert1 & AC-1 DDC 1

Bldg. 1, CT-Liebert2 & AC-2 DDC 1

Bldg. 1, IT-Liebert 1 DDC 1

Bldg. 1, IT-Liebert 2 DDC 1

Bldg. 1, Ph-Liebert 1 DDC 1

Bldg. 2, Laundry AHU DDC 1

Bldg. 2, Boiler Make Up Air Fans Propeller Fans Mechanical PM only

Bldg. 3, Roof Top HVAC DDC 1

Bldg. 3, Shops, Steam Unit Heaters DDC 7

Bldg. 4, Fiscal, AHU 1 Electric Controls 1

Bldg. 4, Fiscal, Split Heat Pumps Electric Controls 2

Bldg. 5, Engineering, AHU 1 & 2 DDC 2

Bldg. 5, Engineering, VVT Boxes DDC 15

Bldg. 5, Engineering, Utility Meters DDC 4

Bldg. 5, Engineering, Exhaust Fans DDC 3

Bldg. 7, AHU 1 DDC 1

Bldg. 7 AHU-2 DDC 1

Bldg. 7 RTU-1 DDC 1

Bldg. 7 RTU-2 DDC 1

Bldg. 12, AHU-1 + Perimeter Heating DDC 1

Equipment Scope Qty

Bldg. 12, Chiller DDC DDC 1

Bldg. 12, AHU-2 + Perimeter Heating DDC 1

Bldg. 14, AHU-1/13 DDC 1

Bldg. 14, RTU-1 DDC 1

Bldg. 23, Chiller Economizer DDC sequence for valves & pumps

All economizer DDC control points

Bldg. 26, AHU-26 W/ Hot Water Reheat DDC 1

Bldg. 27, AHU-27 DDC 1

Bldg. 27, AHU-MRI Liebert DDC 1

Bldg. 27, RTU-MRI DDC 1

Bldg. 30, AHU & DX 1, 2, 3 DDC 3

Bldg. 31, RTU-1 DDC 1

Bldg. 31, RTU-2 DDC 1

Bldg. 31, RTU-3 DDC 1

Bldg. 31, RTU-4 DDC 1

Bldg. 31, RTU-5 DDC 1

Bldg. 31, RTU-6 DDC 1

Bldg. 31, RTU-7 DDC 1

Bldg. 31, RTU-8 DDC 1

Bldg. 31, RTU-9 DDC 1

Bldg. 31, Gas Sensor Combustible Gas Sensor Test

Bldg. 33, RTU-1 DDC 1

Bldg. 33, RTU-2 DDC 1

Bldg. 33, RTU-3 DDC 1

Bldg. 33, RTU-4-Lab DDC 1

Bldg. 40, AHU-40-HX DDC 1

Bldg. 41, AHU-1 DDC 1

Bldg. 41, 34 ea VAV’s DDC 34

Bldg. 41, 37 ea Room Sensors DDC Room Sensor Calibration

Bldg. 41, Co2 Sensor DDC Sensor Calibration 1

Bldg. 41, Exhaust Fan 1 DDC 1

Bldg. 41, Exhaust Fan 2 DDC 1

Bldg. 41, Boiler-1 Controls DDC 1

Bldg. 41, Boiler-2 Controls DDC 1

Bldg. 41, Boilers 1 & 2 Mech PM Boiler MFG O&M preventive maint.

Bldg. 41, Combustible Gas Detector Combustible Gas Sensor Test

**Critical Environment Rooms Temperature & Humidity Sensors

Main Water Meter Monthly Reporting 3

** Critical Environment Room sensors will be verified and calibrated quarterly (four times per year). Validation and calibration will be per “Blood Bank” standards (Association for the Advancement of Blood & Biotherapies). Test meters and thermometers will be certified calibrated, and certificates of calibration will be kept on record for delivery to facility POC with annual service contract report**