Statement of Work as of 03.14.2023.docx

ATTACHMENT A

DRAFT STATEMENT OF WORK

March 14, 2023

FATS AND BONES, USED ROTISSERIE CHICKEN

OIL REMOVAL AND DISPOSAL FOR THE

DEFENSE COMMISSARY AGENCY (DeCA)

1.0 Contractor’s Responsibility General: The Contractor shall provide all personnel, supervision, equipment, transportation, and services necessary to perform the removal/pickup/disposal of supermarket animal and fish by–products including fats and bones which could include chicken, pork, beef, lunch meat, fish, and sausages, along with the removal of used rotisserie chicken oil from DeCA Commissary location(s) identified in the solicitation and resulting contract. “To prevent contamination of recycled products, DeCA employees will remove all meat packaging prior to disposal (barrel) and place only (used rotisserie chicken) oil into the tanks”. All supermarket by-products will be processed at a licensed facility.

1.1 The Contractor will be required to remove/pickup/dispose of the following at each location:

** Twenty-Nine Palms used rotisserie chicken oil will be stored in the walk-in-cooler and picked up with the fats and bones. The contractor must provide a spill free container for the used chicken oil at Twenty-Nine Palms.

2.0 Personnel: At all times during the performance of work under this contract, Contractor’s employees or subcontractors shall identify themselves through personal introductions and by displaying distinguishing badges or other visible identification when interacting with Government personnel. Contractor’s personnel shall appropriately identify themselves in telephone conversations and in formal and informal written correspondence including electronic mail correspondence.

3.0 Compliance with federal, state and local regulations: Contractor is required to comply with all local, state and federal law, regulations, ordinances, and published best practices applicable to the removal, transportation, and disposal of all animal and fish by-products and used rotisserie chicken oil. The Contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations. All charges, fees, or permits pertaining to providing, maintaining, emptying, transporting, and dumping such barrels/tanks shall be included in the Contractor’s price for the service. Contractor shall be responsible for all fines, penalties, or other costs resulting from, and shall reimburse the Government for any costs it incurs resulting from, the Contractor’s negligent, illegal, improper, or unauthorized handling, transportation, or disposal of materials covered under this contract.

4.0 Sanitation and Maintenance: Equipment and vehicles will be kept in a clean and well-maintained condition. The Contractor shall be responsible for removal or remediation of any spillage that occurs during the transport of materials covered under this contract, in and around facility(s), roads, and highways while en route to the final destination for the materials.

4.1 Damaged Fats and Bones barrels and Used Rotisserie Chicken Oil tanks: Damaged fats and bones barrels and used rotisserie chicken oil tanks (with exception of normal wear and tear) by the Contractor shall be repaired at no cost to the Government. In addition, the Contractor shall furnish temporary replacement tank (used chicken oil tank) for each one that is removed for replacement or repair. All permanent and temporary replacement fats and bones barrels shall meet one of the minimum specifications as identified in Table 1 below. All permanent and temporary replacement used rotisserie chicken oil tanks shall meet the minimum specification as identified in Table 2 below.

4.2 Prior to departing the commissary, the Contractor will return the work area to the condition it was in prior to start of work, removing any material or debris which resulted from performing the work.

5.0 Use of Materials: Use of any materials must be in a manner that is in accordance with all applicable federal, state, and local laws, regulations, and ordnances at all locations in which the material is handled, including final disposal location. The objective of this program is to reduce the amount of material going to the commercial landfill. The Contractor is expected to make all reasonable efforts to dispose of these products.

6.0 Equipment: The commissaries will purchase new 44 gallon barrels to store the food waste (all animal by-products and used rotisserie chicken oils covered under this contract). The commissary is also responsible to replace barrels that are damaged by normal wear and tear (see Table 1 below). The contractor is responsible to provide a tank to store used Rotisserie chicken oil (See Table 2 below).

6.1 Fats and Bones Barrel: The Contractor will empty the barrel(s) onsite and return them to the commissary. The commissaries will clean the barrel(s) as identified in Job Aid #MT-30.

6.2 Used Rotisserie Chicken Oil Tank: The Contractor will empty the tank and return it to the commissary. If the commissary employee spills the used rotisserie chicken oil when dumping into the tank, the commissary employee is responsible for cleaning up the spillage. The tank minimum capacity is 168 gallons, and includes a heat tub and secondary spill containment capabilities. See Table 2 below for minimum tank specifications:

Table 1 (fats and bones barrel): Table 2 (oil tank):

Feature Minimum Tank Specifications

Tank Double-wall Poly lid Steel screen

7.0 Vehicles: The Contractor shall provide all vehicles required to fulfill the requirement. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. The Contractor shall obtain all necessary permits for base access in accordance with the Installation Access Requirements found at 52.204- 4500 of this contract. Trucks shall be conspicuously marked indicating the Contractor’s name.

8.0 Pickup Requirements: The Contractor shall pickup from the facilities on a per pickup basis on an overall frequency schedule identified for each location not to exceed the frequency of pickups identified in the contract and elsewhere in the contract, with the exception of any Federal holidays or other day when the commissary is closed. In such cases, pickup must be done on the next business day. During the periods when the installation is impacted by acts of God, natural disaster, or power failure (if the commissary is functioning) the Contractor is to make every reasonable effort to pick up material from the commissaries at the frequency stated in the schedule. If services are disrupted, a normal pickup schedule should be resumed when normal operations resume for that installation.

8.1 At the time of pickup at the commissary, the Contractor shall leave a pickup receipt showing the date of each pickup, type of commodity, and estimated weight to include weight of used rotisserie chicken oil. The service described on the ticket shall be validated by a DeCA employee (Commissary Officer or designated employee), who will initial the pickup receipt and maintain a copy at the commissary.

8.2 Recognized Federal Holidays Stores Will be Closed:

New Year’s Day Thanksgiving Day Christmas Day

9.0 Missed or Additional Pickups: The Contractor shall be required to collect the covered material within 48 hours after a missed pickup. A missed pickup may occur if the installation is closed for inclement weather or security lock down. Additional pickups may be required at the discretion of the Commissary Officer. Permanent changes to the requirement, to include pickup frequency, required Contracting authorization and approval.

10.0 Contaminated Material: If the Contractor determines that material picked up from one of the commissaries is contaminated, the Contractor shall immediately provide notification to the Commissary Officer that includes specific identification of the contaminating material. The Contractor is required to dispose of the contaminated material in accordance with all applicable laws, regulations, ordinances, and best practices. If there are more than three such incidents within a 30-day period, Contractor shall immediately notify the Contracting Officer. Notification shall include photographs and descriptions necessary to fully describe the type of contamination and a recommendation to prevent recurrence.

11.0 Reporting Requirements: The Contractor shall provide a “monthly pickup report” for the prior month service. This report shall be emailed to SWAT@deca.mil by the 15th of each month. The monthly report includes:

a) Location of service (commissary) and pickup date.

b) Total pounds for fats and bones along with the number of barrels picked up.

c) Total gallons or pounds of used rotisserie chicken oil.

d) The amount of material that was not diverted (unable to be recycled or reused) and was sent to the landfill.

e) Any material picked up that was considered to be contaminated and why.

12.0 Period of Performance: The period of performance is for one base year of 12 months and four 12-month option years.