Statement of Work AOE Programs-draft.pdf

OCCUPATIONAL TRAINING PROGRAM PROVIDER

STATEMENT OF WORK

FEDERAL CORRECTIONAL INSTITUION (FCI) SAFFORD

(AOE Funded Occupational Education Programs)

Subject

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award for an indefinite delivery/requirement type contract with firm-fixed unit prices to an accredited institution of higher learning, Post-Secondary Institution, Vocational Training or Industry-Based School that will be responsible for providing instruction in the following programs:

Building Trades Vocational Technology, General Business Vocational Technology, Retail Management Vocational Technology, Air Conditioning/Refrigeration Vocational Technology, and Personal Fitness Trainer. These services will be provided for the Federal Correctional Institution (FCI) Safford, 1529 W.

Highway 366, Safford, Arizona. Successful completion of the training programs must qualify students for at least entry-level employment in a specified field upon release and provide for the opportunity to earn an industry-standard certification in the field of study. General information regarding the Bureau of Prisons (BOP) and its facilities is located at www.bop.gov.

The Vocational Training Programs must fall under the contractor’s umbrella of accreditation and lead to transferrable credits resulting in successful completion of the Vocational Training Programs and must quality the adults in custody for at least entry-level employment in a specified field upon release. The Vocational Training Program must lead to a college certificate, A.A., A.A.S, or A.S. Degree, or a marketable level certification. The contractor must be an accredited entity.

The organization’s accreditation will be verified using the US Department of Education Database of Accredited Post-Secondary Institutions and Programs (DAPIP) Website (https://ope.ed.gov/dapip/#/home).

If required for employment, certification tests from outside organizations may be administered to individual students upon completion of a specific occupational education program; however, the individual skill competency certification will not replace the training program’s overall accreditation.

The contractor shall not be a self-employed individual or and individual employed by a Post- Secondary Institution, Vocational Training School, or Industry-Based School. The contract must be between a Post-Secondary Educational Institution, Junior College, College, Vocational Training School, or Industry-Based School.

Place of Performance

Occupational Training Instruction will be performed in the Education Department or other area identified by the Supervisor of Education (SOE), at the Federal Correctional Institution (FCI) Safford located 1529 W.

Highway 366 Safford, AZ 85546.

https://ope.ed.gov/dapip/#/home

Schedule of Performance

A session is defined as one hour. Contractor must provide necessary courses for a student to complete the program within a 1-year period consisting of a least 4 semesters per year such as fall, spring, summer I, and summer II. Classes should run year-round with minimal breaks for holidays. Typically, the contractor will normally provide instruction Monday through Friday, excluding Federal Holidays, with sessions offered 8:00 a.m. – 11:00 a.m. and 12:00 p.m. – 3:00 p.m. These hours may be adjusted to meet the needs of the institution. Any breaks in service, including lunch breaks, will be unpaid. Specific dates, times and locations of each class session will be determined by the Supervisor of Education (SOE) and the contractor. Some programs may have multiple sections occurring at multiple locations throughout the day. See chart below for estimated number of students and sessions per program.

PROGRAM TITLE STUDENTS PER

SESSION

HOURS PER

WEEK

ESTIMATED

SESSIONS PER YEAR

Building Trades Vocational Technology

18-20 30 900

General Business Vocational Technology

15-25 30 624

Retail Management Vocational Technology

15-25 30 624

Air Conditioning/Refrigeration Vocational Technology

18-20 30 526

Personal Fitness Trainer 25 30 526

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When a contract instructor reports to the institution but is unable to perform services due to such delays, the contractor will be paid for one session.

Normally, any remaining sessions for that day will be suspended and the contractor will be free to leave, and the contractor will not be paid for the remaining unperformed sessions. Modifying the course schedule due to missed sessions may be necessary and flexibility in doing so is required.

In the event of any instructor’s absence, the contractor shall provide replacement coverage. If the contractor fails to provide coverage, the Government may seek contractual remedy.

FEDERAL CORRECTIONAL INSTITUION (FCI) SAFFORD

(AOE Funded Occupational Education Programs)

Description of Duties

The contractor will provide instruction for Building Trades, General Business, Retail Management, Air Conditioning/Refrigeration, and Personal Fitness training programs in accordance with Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

Twenty-forty percent (20-40%) of the curriculum’s competencies must be hands-on replication of the actual work environment. Application of hands-on work must be occupational in nature. An institution live work project may be utilized to demonstrate or apply hands-on competencies. Electronic or computer-based simulation does not satisfy the hands-on or live work requirement. The Supervisor of Education (SOE) must approve live work projects.

Marketable programs shall afford adults in custody the opportunity to gain in demand skills in a specific occupation, industry, or trade. The marketable program must qualify student graduates for at least an entry-level position in each trade program. As a precondition of the proposal for the contract, the contractor shall specify in writing to the Supervisor of Education (SOE) the position(s) of employment for which student graduates will be eligible to apply.

List of Programs:

Building Trades Vocational Technology: This program is designed to prepare students to work in construction at the apprenticeship level. Students will learn basic carpentry skills, form-setting, rough framing, blueprint reading, and related mathematical skills. These skills rough framing skills include building floors, walls, roofs, and stairs.

General Business Vocational Technology: This program is designed to prepare students to successfully enter the field of General Business. The students will learn Fundamentals of Accounting, Electronic Spreadsheet with Microsoft Excel or Business Ethics, Advanced Office Applications, Business Math Calculations, Introduction to Computers or Supervision and Introduction to Entrepreneurship.

Retail Management Vocational Technology: This certificate prepares students for careers at management levels of retail businesses. It will prepare the student for an entry-level position in the field of retail management and provide career opportunities in the business field. The students will learn Desktop Publishing, Marketing, Business Communications, Human Resource Management, and Principles of Macroeconomics.

Air Conditioning/Refrigeration Vocational Technology: This program is designed to prepare students to work in a heating or refrigeration business. Students will learn heating, ventilation, air conditioning, refrigeration systems and their maintenance to help students develop a career in the HVAC-R field. They will also learn basic principles of HVAC-R systems and their controls, heating systems, troubleshooting, electricity for HVAC-R and will earn their EPA certification.

Personal Fitness Trainer: Students will learn about the essentials of personal fitness training. Students will be introduced to First Aid, CPR, anatomy, strength and conditioning, and other domains of basic exercise science including assessment, exercise technique and training instruction, program design, nutrition, client relations, behavioral coaching, professional development, practice, and responsibility.

Scope of Performance

The Supervisor of Education (SOE) shall determine the minimum and maximum number of enrollments.

Instructors place on site by the contractor are responsible for the maintenance of transcripts, student attendance records, statistics, test scores, and certification records.

The contractor will provide a written curriculum which establishes measurable objectives and procedures. The curriculum must include clear criteria which establish minimum expectations for program completion, provisions for the assessment of student progress, must identify the hands-on competencies and must require the students to demonstrate them. The curriculum must also include a course on resume development.

The contractor must provide progress reports as needed for institutional purposes and must provide a semester-ending report showing whether each student completed or failed the course and the number of hours the student attended class. The instructor must inform the COTR of discrepancies and problem areas within their immediate areas of performance.

The contractor shall assist in the recruitment of employers affiliated with the identified occupation to participate in the instruction’s mock job fair.

Supplies and Equipment

The contractor will develop curricula to include lesson plans with scope and sequence for the following programs: Building Trades, General Business, Retail Management, Air Conditioning/ Refrigeration, and Personal Fitness Trainer.

The contractor will make recommendations to the Supervisor of Education (SOE) pertaining to the selection and purchase of additional supplies and equipment. The Supervisor of Education (SOE) will have sole authority regarding decision making of the purchase of any supplies, materials, or equipment for the programs. Any records maintained by the contractor under this contract will remain the property of the Government.

The Federal Correctional Institution will provide classroom space, computers, books, and software. Due to the sensitive nature of the prison, the institution is limited to access to Microsoft Word, Excel, and PowerPoint. The institution is not able to upload additional software to its existing network. No outside multi-media devices are permitted.

Academic Experience and/or Special Qualifications Requirements

The instructors will be employees of an accredited Post-Secondary Institution, Vocational Training School or Industry-Based School with all qualifications required to instruct students in Building Trades, General Business, Retail Management, Air Conditioning/Refrigeration, and Personal Fitness Trainer.

The prospective candidate’s name and qualifications must be submitted at the time the quote is submitted. All contractors must submit with their quote a resume, photocopies of valid current certifications.

Attire

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Student Management

Provisions of services will require frequent and unsupervised contact with students. The contract employee shall not be responsible for the management of any students, other than to ensure students involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The contractor shall attend the contractor training program initially and annually thereafter. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and always maintain a professional relationship with students. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the Supervisor of Education (SOE), or designee, of any infractions of institutional rules and regulations by students for proper action.

Restrictions on Contract Workers

The contractor shall adhere to the following restrictions:

a. Shall not supervise Bureau of Prisons staff.

b. Shall not requisition, sign for, or pick up supplies.

c. Shall not formulate Bureau of Prison’s policy or procedures.

d. Shall not attend staff recalls or staff functions.

e. Shall not move freely about the institution without an escort from the Education Department. If the contractor has been security-cleared and approved as unescorted, he/she may move freely about the institution, but only to accomplish contractual mission-related tasks.

f. Shall not perform as “acting” for any Government employee.

g. Shall not be employees of the Government, but contractor’s employees.

h. Shall not constitute an employer/employee relationship.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of adults in custody. The contract employee will be required to operate a system of records as identified for medical treatment documentation and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in an out of the institution for accountability purposes. A badge will be issued and always worn for proper identification.

Work Management

The successful contracting company applicant will be required to follow any and all applicable guidelines for the services to be provided. He/she will also maintain accountability of all Government furnished materials, supplies, and equipment. The contracting company applicant will sign the provided log or sign-in sheet as documentation for sessions worked and for security purposes.

NON-PERSONAL SERVICE STATUS

The provider shall be the employer legally responsible for any required or applicable recruiting, testing, hiring, training, assigning, paying (including benefits, leave, payroll deductions, and taxes), disciplining, providing unemployment insurance, providing workers' compensation, providing liability insurance, and bonding. Award of this contract will result in a contractual arrangement only and will not be construed as a personnel appointment with the Bureau of Prisons. The services will not constitute an employer/ employee relationship. Payment to the contractor will be based on the provision of an end product or the accomplishment of a specific task. Results to be obtained are within the contractor's own unsupervised determination. The contractor will not be subject to Government supervision but monitored for quality assurance. The services, being non-personal and professional in nature, will be provided in the method as considered appropriate in the local community. The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work.