Statement of Work_AIT_20210401.docx

DRAFT

STATEMENT OF WORK

For

THE ALTERATION INSTALLATION TEAM SUPPORT SERVICES PROGRAM

Section 1.0 INTRODUCTION AND BACKGROUND

Section 2.0 APPLICABLE DOCUMENTS

Section 3.0 GENERAL REQUIREMENTS

Section 4.0 PROGRAM AMNAGEMENT AND CONTROL

Section 5.0 INSTALLATION TASK, PLANNING, AND COORDINATION

Section 6.0 INSTALLATION MATERIAL AND PRE-FABRICATION

Section 7.0 INSTALLATION EXECTUION, REPORTING AND AIT CLOSEOUT

Section 8.0 GENERAL DELIVERABLES

1.0 INTRODUCTION AND BACKGROUND

The Naval Surface Warfare Center, Port Hueneme Division (NSWC PHD) is required to provide engineering and technical support services for Alteration Installation Team (AIT). This procurement provides services to the Ship Defense & Expeditionary Warfare Department (S-Dept.). These services include installation, modification and upgrade for various Combat Systems of NSWC PHD. NSWC PHD is a field activity of Naval Sea Systems Command (NAVSEA).

NSWC PHD S-Dept. is the In-Service Engineering Agent for the Ship Defense weapon systems and sensors, which consist of, but is not limited to, the systems identified below:

a. Ship Self Defense System (SSDS)

b. AN/SPQ-9B (SPQ-9B)

c. Rolling Airframe Missile (RAM)

d. NATO SeaSparrow Surface Missile System (NSSMS) / Evolved SeaSparrow Missile (ESSM)

e. Directed Energy (DE)

In addition, NSWC PHD is the Installation Agent for the Self Defense Test Ship (SDTS) and for the systems listed above and their associated support systems.

1.1 Scope

The Contractor shall provide AIT installation support services to the S-Dept. in accordance with the specific requirements found in the following Statement of Work (SOW) paragraphs:

SOW Paragraph 5.0 Installation Task Planning & Coordination

SOW Paragraph 6.0 Installation Material and Pre-Fabrication

SOW Paragraph 7.0 Installation Execution, Reporting, and AIT Closeout

AIT installation support services to be performed at shore sites, land based test facilities, shipyards and aboard ships in port or at sea for the United States Navy (USN), United States Coast Guard (USCG), allied nations and Foreign Military Sales (FMS). The ships and sites listed below are representative of the major locations where performance of the services are required. This is not a complete list and specific locations will be specified within the individual Technical Instructions (TIs) or Delivery/Task Orders when issued:

USN Ship Classes, USCG Vessels and Facilities, SDTS, Combat Systems Land Based Test Sites, NSWC PHD, Private Shipyards, Shore Sites, Depots, Training Facilities, US Support Facilities, FMS Ships and Sites (e.g. Japan, and Australia)

2.0 APPLICABLE DOCUMENTS

The following documents are referenced within the SOW and/or utilized in the execution of AIT support services required. In the event of a conflict between the documents referenced herein and the contents of this SOW, the Contractor shall adhere to the most recent version of all applicable documents.

Table 2 - Applicable Documents

NAVSEA 4423.4

Installation and Check-Out (I&C) Material Acquisition and Management

MIL-S-17000

General Specification for Switching Equipment, Combat Systems, Command and Control, Fire Control, and Interior Communication

3.0 GENERAL REQUIREMENTS

3.1 Security Clearances

3.1.1 Performance on this contract requires access to USN Ship Classes, USCG Vessels and Facilities, SDTS, Combat Systems Land Based Test Sites, NSWC PHD, Private Shipyards, Shore Sites, Depots, Training Facilities, US Support Facilities, FMS Ships and Sites thus requiring a Secret security clearance. Contractor personnel shall obtain and maintain a security clearance at the appropriate level based on the level of access required by the work being performed. Clearances shall be maintained for the duration of the period of performance. DD form 254 Department of Defense Contract Security Classification Specification shall be issued with the basic contract.

3.1.2 In accordance with SECNAV M-5510.30, the Navy Personnel Security Program Manual (Chapter 6, Section 6-6, Paragraphs 2b and 2c), Executive Order 13467 of 30 June 2008, as well as HSPD-12 and United States Office of Personnel Management Memorandum, Final Credentialing Standards for Issuing Personal Identity Verification Cards under HSPD-12 dated 31 July 2008, the contractor shall ensure that all individuals performing work on behalf of the Government have a current, favorably adjudicated background investigation of the appropriate type to determine fitness to perform work on behalf of the Government as a contractor employee, perform sensitive national security duties, or have access to classified information. A background investigation equivalent to the current Tier requirement and which is still in scope is acceptable.

3.1.3 Contractor employees who require access to Classified Information will be processed under the terms of the National Industrial Security Program (NISP) in alignment with the work requirements of the contract and Security Requirements on the applicable DD Form 254. Contractor employees who do not require access to classified information in performance of this contract but are assigned to sensitive national security duties, require access to sensitive information, or those that for other reasons require a fitness or trustworthiness determination shall be processed for the appropriate background investigation through the NSWC PHD Personnel Security Office for a Non-NISP investigation. Point of contact is the Personnel Security Specialist, (805) 228-7196.

3.1.4 NSWC PHD Command Security Manager shall be made aware of any Contractor personnel who have an investigation with an action pending, eligibility has been administratively withdrawn or pending, withdrawal of interim clearance eligibility, eligibility of no determination made, or final denial or revocation of Security Clearance Eligibility.

3.2 Security Procedures

3.2.1 The contractor shall ensure that their personnel comply with all applicable DoD, Department of Navy (DoN), NAVSEA and their Field Activities, and local Navy installation security instructions. They shall also, comply with all policies, procedures and guidance both on and off Government property at Virginia Sites and NAVSEA Field Activities, remote sites or travel destinations, including proper check-in and check-out procedures of all contractor personnel occupying Government facilities or otherwise requiring physical access to NAVSEA Field Activities.

3.2.2 Upon contractor employee separation or the termination of this contract, the contractor shall return Common Access Cards to the appropriate Government Agency that issued the card.

3.3 Locations of Support - Travel

3.3.1 The contractor shall support and may travel to the following locations at a minimum:

· Naval Base San Diego in San Diego, CA

· Naval Base Norfolk in Norfolk, VA

· Supervisor of Shipbuilding (SUPSHIP) Bath, ME

· SUPSHIP Gulf Coast, MS

· General Dynamics in Bath, ME

· Huntington Ingalls Industries in Pascagoula, MS.

· Lockheed Martin in Moorestown, NJ

· Onboard US Naval ships, both in homeport and worldwide

· Surface Warfare Engineering Facility in Port Hueneme, CA

· Surface Combat Systems Center in Wallops Island, VA

· Various FMS Locations (e.g. Japan, and Australia) This list is not all-inclusive. Contractor may be required to travel to other CONUS and OCONUS locations during contract performance.

3.4 Electronic Cost Reporting and Financial Tracking (eCRAFT)

3.4.1 The Contractor shall upload the Contractor's Funds and Man-hour Expenditure Reports in the eCRAFT System in accordance with CDRL A001 and submit the Contract Status Report on the same day and for the same timeframe the contractor submits an invoice into the Wide Area Workflow system. The amounts shall be the same. eCRAFT acceptance/rejection will be indicated by e-mail notification from eCRAFT. Compliance with this requirement is a material requirement of this contract. Failure to comply with this requirement may result in contract termination.

In conjunction with the Contracting Officer Representative (COR) and Contracting Officer, the contractor shall assign standard eCRAFT labor categories to each existing proposed and executed labor category on the contract.

eCRAFT reports are uploaded through the eCRAFT System Periodic Report Utility (EPRU). The EPRU spreadsheet and user manual can be obtained at: http://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Partnerships/Commercial-Contracts/Information-eCraft-/ under eCRAFT information. The eCRAFT e-mail address for report submission is: ecraft.nuwc.npt.fct@navy.mil. If you have problems uploading reports, please see the Frequently Asked Questions at the site address above.

PROGRAM MANAGEMENT AND CONTROL

4.1 Program Administration

4.1.1 The contractor shall provide program management oversight to ensure all work conducted within this contract is planned and executed in a manner that will achieve all quality, schedule and cost objectives.

4.1.2 The contractor shall designate a Program Manager. The Program Manager shall have complete responsibility and authority for the planning, execution, control and reporting of all aspects of the contractor’s efforts including subcontractor efforts.

4.1.3 Via the COR, the contractor shall coordinate and interface with the following program offices, warfare centers and other entities as identified by the government representative:

· PEO IWS 1.0 (AEGIS Program Office)

· PEO IWS 2.0 (Above Water Sensors)

· PEO IWS 6.0 (Command & Control)

· PEO IWS 10.0 (SSDS Program Office)

· PEO IWS 11.0 (Terminal Defense Program Office)

· PEO IWS 12.0 (NATO Seasparrow Program Office)

· Office of Naval Research (ONR)

· Naval Surface Warfare Center Port Hueneme Division (NSWC PHD)

· Naval Surface Warfare Center Dahlgren Division (NSWC DD)

· Naval Surface Warfare Center Philadelphia Division (NSWC PD)

· AIT Technical Representative (TECHREP)

4.1.4 The contractor shall manage and provide all deliverables and data products generated and associated with the contractor’s progress, status, and management reports including progress of work and status of assigned tasks per applicable CDRLs. The contractor shall inform the Government of existing or potential problem areas relative to performance of work under the contract and coordinate responses and cost estimates.

4.1.5 The contractor shall coordinate and conduct both formal quarterly program reviews and informal status meetings with the Government, and then generate and deliver applicable minutes and action items in accordance with CDRL A002.

4.1.6 The contractor shall provide budget control by reviewing performing activities manpower plans, monitoring actual expenditures and performance and controlling and monitoring cost expenditures.

4.1.7 The contractor shall provide financial status via report in the contractor’s format no later than 10 days after the end of each month in accordance with CDRL A003.

4.1.8 Thirty (30) days after contract award, the contractor shall submit an organization chart detailing each management, technical and engineering position working on the AIT contract from the highest company level to the team lead level with descriptions of each position, responsibilities, authority, and names of the individuals filling the positions.

4.2 Quality Program

4.2.1 The contractor shall be responsible for the quality of its products delivered to the Government by using the required DoD, Navy, or Military standards or a commercial equivalent as guidance to ensure quality products as referenced in paragraph 4.1.

4.2.2 The contractor shall deliver to the Government a Quality Program Plan of the contractor’s standard quality system in accordance with CDRL A004. The contractor shall maintain the plan and provide updates when aspects of the plan changes. The quality plan shall ensure all data submitted to the Government for acceptance is technically correct and conforms to contract requirements. The contractor shall include statistical process control techniques as an integral part of the quality system. These techniques shall be used as a means of fostering continuous process improvements.

4.2.3 The contractor shall perform or have performed the inspections and tests required to substantiate the quality of the data throughout all areas of contract performance, e.g., generation, validation, packaging, and delivery.

4.2.4 The contractor's quality system procedures shall be made available for review by the Government before starting data preparation and throughout the life of the contract. The quality system shall be prescribed by clear, complete, and current instructions and include criteria for approval and rejection of data.

4.2.5 The contractor's quality program requirements shall ensure compliance with procedures governing the preparation, marking and control of technical data as referenced in paragraph 2.0, Applicable Documents.

4.2.6 The contractor shall take prompt action to correct conditions that have resulted, or could result, in data being submitted to the Government that is not in conformance with contractual requirements. The contractor’s corrective action shall include:

4.2.6.1 Review of existing records indicating the types and number of inspections made, the types and number of deficiencies found, items of data rejected, the corrective actions taken, and the quantities of data items approved.

4.2.6.2 Review and revise, where necessary, existing procedures for conducting follow-up actions to monitor the effectiveness of corrective actions and to prevent the recurrence of discrepancies.

4.3 Performance Metrics

4.3.1 The contractor shall use Earned Value Management to generate and deliver metrics to allow clear visibility into the program and to ensure the program remains within cost and schedule. Contractor shall submit metrics in accordance with CDRL A006.

4.3.2 The contractor shall establish, update, track, and manage all program data to efficiently measure organizational goals and ensure program objectives are being met.

4.3.3 The contractor shall use and store all program related information for the life of the contract.

4.3.4 Program manager shall assemble and present all performance data to the COR.

INSTALLATION TASK PLANNING AND COORDINATION

5.1 The Contractor shall develop a detailed Installation Plan of Action & Milestone (POA&M) for AIT installations based on site surveys and ship checks conducted with Government Representative, Ship Installation Drawing (SID) reviews, material lead times, and required milestones as provided by the Government On-Site Installation Coordinator (OSIC).

5.2 Contractor shall prepare an AIT Quality Assurance (QA) workbook using TS9090-310 (series) and NSWCPHDINST 9090.3 (series) for AIT on-site managers prior to installations in accordance with CDRL A008.

5.3 Contractor shall maintain liaison with the Regional Maintenance and Modernization Coordination Office (RMMCO)/Naval Supervising Activity (NSA) to ensure proper processing of installation data and schedule requirements necessary for the unimpeded check-in processing of AIT.

5.4 Contractor shall assist NSWC PHD in the SID development and approval process, which includes ship-check, system installation plans, configurations, and by working with the Planning Yard and NAVSEA approval offices. The SID development and approval process shall be IAW NAVSEA Technical Specification 9090-600 (series).

5.5 Contractor shall prepare and coordinate the distribution of redlined SID packages and AIT completion reports and incorporate redlined drawing packages into final as-built SIDs IAW NAVSEA Technical Specification 9090-310 (series) and 9090-600 (series).

5.6 Contractor shall determine installation requirements including material, support, and manpower elements by reviewing, updating, and maintaining files for SIDs, Installation Plans, Installation Requirements Manuals (IRM), AIT QA workbooks, and other installation and modernization related documentation IAW NAVSEA Technical Specification 9090-310 (series) and NSWCPHDINST 9090.3 (series).

5.7 Contractor shall perform installation planning and coordinate receipt/delivery of Contractor Furnished Material (CFM), Government Furnished Equipment (GFE), Government Furnished Information (GFI), Government Furnished Material (GFM), and Installing Activity Furnished (IAF) materials to and from installation sites.

5.8 Contractor shall provide Project Management and System Technical support for SIDs, Installation Requirements, Integrated Master Schedules, interface control plans, interface management plans, interface requirements, problem resolution, and system/subsystems integration. Individual TIs or Delivery/Task Orders will identify exact locations and secured space access.

5.9 Contractor shall coordinate schedules for AIT installation tasking while ensuring there is no negative impact to the ship’s mission and schedule.

5.10 Contractor shall provide a Personnel Roster in accordance with CDRL A009 within 30 days of acceptance of contract, and provide updates as necessary. Additionally, the contractor shall provide an overall Contractor Personnel List in accordance with CDRL A010.

5.11 The contractor shall generate and implement installation schedules. The contractor shall provide a Project Planning Chart as outlined in individual TIs or Delivery/Task Orders in accordance with CDRL A011.

INSTALLATION MATERIAL AND PRE-FABRICATION

6.1 Contractor shall manage and provide accountability for all ship/site installation materials. The contractor shall provide and maintain material visibility, packaging, and shipping for all procured and furnished material in the contractor's possession in accordance with CDRL A012

6.2 Contractor shall provide all necessary material identified in the SID package as IAF and all consumable materials related to the installation.

6.3 Contractor shall identify item(s) that can be pre-fabricated prior to the shipboard installation timeframe based on the ship check and review of the SID package. Contractor shall perform material pre-fabrication as defined during planning meetings with Government representative to minimize on-site installation time.

6.4 Contractor shall develop a Master Materials List (MML) for each SID package provided by the Government and deliver within 15 days of receipt of SID package. Identify in the MML the materials that are CFM, GFE, GFM, or IAF in accordance with CDRL A012.

6.5 Contractor shall specify a need date for all material that will be furnished. The Government representative will make shipping arrangements to the contractor for inventory and pre-fabrication prior to shipboard installation.

6.6 Contractor shall procure installation materials identified as IAF in each developed MML. Long lead items shall be ordered within 30 days of receipt of SID package and associated funding. Non-long lead items shall be purchased and be made available prior to required installation start date. Contractor shall update the MML as required to include but not limited to updated estimated delivery dates, ordered date, purchase order, required date, received date, etc. and provide a copy to the Government on a bi-weekly basis in accordance with CDRL A012.

6.7 Contractor shall produce pre-fabricated materials identified as IAF required by each SID package. Pre-fabricated materials include, but are not limited to equipment foundations, sway braces, cables and various structural items. The contractor shall ensure all pre-fabricated material is compliant with the applicable SID package.

6.8 The contractor shall perform all tasking that includes hazardous material (HAZMAT) and hazardous waste (HAZWASTE) IAW all applicable Federal, State, and local laws and DoD, DoN, NAVSEA Field Activities, policies, procedures and guidance pertaining to the procurement, handling, storage, transfer, use and disposal of HAZMAT and HAZWASTE in accordance with CDRL A013.

INSTALLATION EXECUTION, REPORTING AND AIT CLOSEOUT

7.1 Contractor shall perform industrial services, and project support for weapon systems and sensors, including Combat System Support Equipment; defined as all systems that interface (electrically and mechanically) with the shipboard and land based combat systems. These interfacing systems include communications systems, sensors, weapons, chilled water, dry air, power systems, and Local Area Networks/Wide Area Networks (LAN/WAN).

7.2 Contractor shall perform industrial services and project support for AIT installation/alteration/decommission tasking, which includes all systems that interface (electrically and mechanically) with the shipboard and land based combat systems. These interfacing systems include, but are not limited to communications systems, sensors, weapons, chilled water, dry air, power systems, and LAN/WANs. All tasking shall be in accordance with SHIPALTs and Ship Change Documents provided for each task. These services shall be performed IAW GFI provided with individual TIs or Delivery/Task Orders.

7.3 Contractor shall assist in Pre-Installation Checkout (PICO) for equipment that will be impacted.

7.3.1 Contractor shall prepare a PICO report to identify equipment configuration deficiencies and equipment placement issues as defined in Technical Instructions in accordance with CDRL A014.

7.3.2 Contractor shall prepare a Condition Deficiency Report (CDR) to identify equipment discrepancies in accordance with CDRL A015.

7.3.3 Contractor shall repair all discrepancies identified in the CDR upon COR approval.

7.4 Contractor shall perform Naval Ship equipment alterations, modernizations, installations, repair, and technical support.

7.5 Contractor shall assist the OSIC with presenting an in brief to Ships Force and maintain installation coordination with cognizant Government offices.

7.6 Contractor shall support post-installation verification tests including System Operational Verification Test.

7.7 Contractor shall perform Material Condition Assessment and correct deficiencies necessary to meet ship schedules (pier-side maintenance services), and resolve equipment/system problems at land-based sites.

7.8 Contractor shall identify required task support services for shipyards and shore sites IAW NAVSEA STD-9090-310 (series).

7.9 Contractor shall correct deficiencies as identified in the work performed under paragraph 7.1 and 7.2.

7.10 Contractor shall prepare an AIT workbook at completion of each project in accordance with CDRL A008.

7.11 Contractor shall prepare redlined SID package at completion of each project in accordance with CDRL A016.

7.12 Contractor shall prepare a final cost report at the completion of each project in accordance with CDRL A017.

7.13 Contractor shall prepare Condition Deficiency Reports as required during AIT support.

7.14 Contractor shall submit monthly progress reports in accordance with CDRL A018 to include technical accomplishments and expenditures (labor hours, travel and material) and a list of personnel working the technical instruction by paragraph and identify subcontractors by company.

7.15 Contractor shall deliver trip reports in accordance with CDRL A019 and include the contractor participants, issues, action items, and recommendations. Trip reports are due five business days after completion of travel.

GENERAL DELIVERABLES

8.1 Technical Instructions/Deliverables

8.1.1 For any data generated under this contract, the contractor shall provide the Government unlimited rights or Government purpose rights. Anything less than that should be identified, disclosed in the appropriate Technical Data Package and marked in each item. The Government reserves the right to use, reproduce and distribute such data, as it deems necessary. The contractor shall be responsible for ensuring compliance with all copyright and trademark laws and appropriate marking of copyrighted and trademarked data, including obtaining permission for use and reproduction by the Government. The contractor shall maintain and deliver a Data Accession List of new or revised internal data developed or generated under this contract in accordance with CDRL A020.