Statement of Work-addendum.pdf

STATEMENT OF WORK

FURNISH & DELIVER MATERIALS FOR A PAVILION/SHELTER KIT

TO INCLUDE ENGINEERED DRAWINGS

Prince Gallitzin State Park

Cambria County

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, requires services of a vendor to provide and deliver a kit necessary to build a pavilion/shelter. This kit shall include sealed engineered drawings to also be provided at the time of delivery at a pre-designated area within Prince Gallitzin State Park; 966 Marina Road; Patton, PA 16668-6317.

Questions regarding the technical aspects of this bid should be directed to Jessica Lavelua, Park Manager at 814-674-1000 ext. 103 or by email at jlavelua@pa.gov.

Questions regarding the bidding or contracting procedure should be directed to Carol Durham at 717-783-3309 or by email at cdurham@pa.gov.

II. CONTRACT TASKS:

Supplier to furnish pavilion/shelter building materials and hardware necessary for the installation of one (1) shelter.

Size of shelter to be 24’ x 44’ x 8’

8’ o/c frame spacing

2’ overhang edge of roof on all sides

Pitch of roof should be 4:12

A. Pavilion/Shelter kit to include:

Designed for minimum of 40 lbs. psf snow load and standard 100 mph wind load.

Beams – Structural glue laminated timber shall be in conformance with ANSI/AITC Standard A. 190.1. Laminating lumber shall be kiln-dried, architectural grade, sealed and wrapped.

Columns/Posts – Columns shall be 6” x 6” minimum width and made of structural glue laminated timber in conformance with ANSI/AITC Standard A.

190.1. Manufacturers shall furnish connection steel and hardware for joining structural glue laminated timber members to their support and anchor bolts.

Provide base plates galvanized for surface mount of all columns – size to glue-laminate posts.

Connector Plates – Plates shall be fabricated from structural steel ASTM-A-

36 (5” x 12” x ¼”) steel plates. Subsurface preparation in accordance with SSPC-SP10. Shall be primed painted with an alkyd corrosive resistant primer. Finish coat: rust control latex inhibitive enamel. Hardware shall include A-325 zinc plated bolts and nuts.

Roof Decking – Nominal 2” x 6” single tongue and groove with V-joint on bottom face kiln-dried Southern Yellow Pine #1 and better appearance grade for roof decking. Decking shall be field cut, specified lengths with all joints over supports. Western Wood Products Association Grading Rules.

Fascia – 2” x 8”, #2 or better SPF. Western Wood Products Association Grading Rules.

Treated, non-stained wood shall be used for gable and eave face boards.

Shingles will be provided by park and should not be included in this estimate.

Provide PA Sealed Engineered Drawings as soon as practical - prior to delivery of materials for permit acquisition from the Department of Labor and Industry.

B. Required sealed engineered drawings as specified shall be delivered to Prince

Gallitzin State Park by April 30, 2018.

C. Pavilion/shelter building materials shall be delivered to Prince Gallitzin State Park no later than May 31, 2018.

D. Prior arrangements should be made with park manager to schedule a designated delivery.

E. Installation shall be done by the Department.

F. Any changes or deviations from the design shall be explained and documented by complete engineered drawings by a PA registered structural engineer at least seven days prior to bid closing date.

G. Provide designated Customer Service Representative that will serve as the main point of contact for this Contract.

H. No items received by the Commonwealth shall be deemed accepted until the Commonwealth has had a reasonable opportunity to inspect all items. Any item discovered to be defective may be rejected upon initial inspection, or at a later time, if items were provided in noncompliance with the specifications or were not reasonably ascertainable upon the initial inspection.

It shall become the responsibility of the Contractor to immediately remove and replace those rejected item(s). Rejected items shall be removed from the premise within 10 business days of notification or the Commonwealth may dispose of them in any manner.

III. CONTRACTOR REFERENCES:

After the bid opening, and prior to awarding of the contract, the Department has the right to request references (names, addresses and telephone numbers) of similar work performed in the previous two (2) years as proof of qualifications to perform the work involved in this contract.

IV. INSURANCE REQUIREMENTS:

The Contractor shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth.

A. Workmen’s Compensation Insurance for all Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the

Contractor, and any and all subcontractors from claims for damages of personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from activities performed under this Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amount of coverage shall be $1,000,000 per occurrence for combined Bodily Injury and Property Damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage regarding to work performed for the Commonwealth.

Prior to the commencement of the work under this contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of Pennsylvania-DCNR” as an additional insured and shall contain a provision that the coverages afforded under the policies will not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor. Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

V. CONTRACT TERM:

The contract term shall commence upon execution and receipt of purchase order and the Notice to Proceed letter and terminate May 31, 2018.

VI. BID AWARD:

Bidder must complete and return the following:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us.

B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

The unit price shall include all materials and all items necessary for completion of the project.

The bid will be awarded based on the total sum.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

VII. PAYMENT TERMS:

Payment shall be made on a reimbursement basis following delivery and final acceptance of approved product.

VIII. INVOICING:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

A. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx.

B. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number, project number, as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

http://www.pasupplierportal.state.pa.us/ mailto:%2069180@pa.gov

IX. LIQUIDATED DAMAGES:

The Department of Conservation and Natural Resources may collect “Liquidated Damages” if the contractor fails to meet the terms of the contract.

Should Supplier fail to meet the May 31 delivery timeframe, Liquidated Damages will be assessed at the rate of $500.00 per day until delivery has been completed.

The Supplier should discuss any potential delays with the program immediately upon determination of any issues. Any delays will be handled on a case by case basis, but Suppliers should be aware of the possible penalties and plan accordingly.

X. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal at www.pasupplierportal.state.pa.us. Faxed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

XI. BID RESULTS:

Bidder can obtain bid results by accessing e-Marketplace. The bids will be posted within three (3) business days following the bid opening. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

http://www.pasupplierportal.state.pa.us/ http://www.emarketplace.state.pa.us/BidTabs.aspx