Statement of Work_579th ICTC HSAD Lodging.pdf

Statement of Work (SOW)

579th ICTC (WRNGAA), Shoreham, NY 11786

Home Station Arrival Date (HSAD) Training: Lodging

GENERAL INFORMATION

1.1. This is a non-personnel services contract to provide hotel rooms to 579th Inland Cargo Transportation Company (WRNGAA) during their scheduled HSAD. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.2. Place of Performance: The 579th Inland Cargo Transportation Company (WRNGAA)) will be attending HSAD training at 200 Rt 25A, Shoreham, NY, 11786, Location of facility must be within 10 miles driving distance of the training site. The driving distance must be free of tolls.

1.3. General Information: The Contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform the tasks as defined in this Statement of Work (SOW).

The Contractor shall perform to the standards in this contract.

1.4. Period of Performance: 10-13 November 2022

1.5. Type of Contract: The Government will award a Firm Fixed Price Contract.

PART 2

DEFINITIONS & ACRONYMS

2.0 DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AOR Area of Responsibility AR Army Regulation COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DA Department of the Army DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense FAR Federal Acquisition Regulation KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs POC Point of Contact PRS Performance Requirements Summary QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SOW Statement of Work TE Technical Exhibit USAR United States Army Reserve

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Not applicable

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General: The Contractor shall provide guest rooms, free parking, continental breakfast, and access to Wi-Fi IAW the specifications listed in Part 5. The Contractor shall also furnish all supplies, equipment, facilities, and services required to perform work under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Guest Rooms 579th Inland Cargo Transportation Company (WRNGAA): The Contractor shall provide 71 non-smoking, double rooms with full or queen sized beds.

All guest rooms shall be located on-site, accessible by elevator (if more than one floor), opens into lobby or hotel hallway, and have Wi-Fi capabilities. The following is a break out of sleeping rooms:

Day 1 – Thursday, 10 November 2022– 71 sleeping rooms (Double occupancy)

Day 2 – Friday, 11 November 2022– 71 sleeping rooms (Double occupancy)

Day 3 – Saturday, 12 November 2022– 71 sleeping rooms (Double occupancy)

Day 4 – Sunday, 13 November 2022– Check-out

5.2 Per Diem Rate: The current GSA Lodging Per Diem rate $147.00 Shoreham, NY, 11786, November 2022. Any quotes received must be equal to or less than the per diem rate to be considered for award. The Government reserves the right to conduct an onsite inspection or request recent photographs of all quoted properties.

5.3 Billing/Payment: Personal expenses in guest rooms, including, but not limited to long distance phone calls, movie rentals, laundry, and room service will be paid for by the guest. The Federal Government is tax exempt. Additionally, the Government will only pay for rooms utilized.

5.4 Room conditions: Room must provide sanitary, clean, safe, and well-maintained living conditions.

5.4.1 Rooms shall be clean and carpeted and shall be free of insects, dirt, mold, mildew, etc.

5.4.2. Room must have a clean, sanitary odor. Non-smoking rooms only.

5.4.3. Minimum furnishings are:

a. “Double Occupancy” – Two Double or Queen sized beds.

b. One full dresser, one chair, closet or clothes hanging space, and adequate lighting.

5.4.4. Private bath with fully functional shower, tub, toilet, and sink. A shelf/shelves for Toiletries. Continuous hot water with adequate pressure (20-30 psi) to be free of rust, cracks, etc. in the porcelain and surrounding area. Ceiling must be free of damage (cracks, breaks, etc.) Anti-slip tub/mats. One Grounded outlet to be located in the sink area.

5.4.5. All rooms require independently occupant-controlled air conditioning and heating units in good working order available year-round. All units must be securely attached to the wall, floor, etc., be clean, electrically safe, and inspected on a regular basis. If it is a wall unit there shall be no draft/gap in the surrounding area.

5.4.6. Door with chain lock/dead bolt which must be securely fastened to the wall/door frame. Door shall also have a functional door viewer to ensure guests can verify the identity of personnel knocking on hotel door.

5.4.7. Smoke detector/sprinkler system in operating condition. A current fire inspection certificate must be posted. In accordance with Public Law (PL) 101-391 all properties must be equipped with: hard-wired, single-station smoke detectors in each guestroom IAW the National Fire Protection Association (NFPA) Standard 74 and an automatic sprinkler system, with a sprinkler head in each guest room in compliance with NFPA standards 13 or 13r. Properties three stories or lower in height are exempt from the sprinkler requirement.

5.5. Hotel shall provide complimentary breakfast, free parking, and internet access.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

National Fire Protection Association (NFPA) Standard 13 and 13R

National Fire Protection Association (NFPA) Standard 74

Public Law 101-391