U.S. Department of Justice

Federal Bureau of Prisons

Facilities Management

Washington, DC 20534

March 3, 2026

MEMORANDUM FOR BENJAMIN HENERY, CONSTRUCTION REPRESENTATIVE

FACILITIES RESOURCE MANAGEMENT SECTION

THRU: Kimberly Hudson, Chief Construction and Environmental Review Section

FROM: John Payne, Architect Construction and Environmental Review Section

SUBJECT: SOW Approval for Project 26Z4AH3 Install Above Ground Fuel Tank, FPC Yankton

The Construction and Environmental Review Section, Facilities Management, has reviewed and approved the revised Statement of Work (SOW) to be used for solicitation services at FPC Yankton for Project 26Z4AH3, Install Above Ground Fuel Tank. There are no additional square footage or modifications to the primary structure, nor changes to the utilities to this project.

This SOW specifically addresses the removal of the existing underground fuel tank, installation of a new above ground fuel tank, fuel island, fuel dispensing system, and a fuel tracking system for Project 26Z4AH3 as defined herein and should not be interpreted as an open-ended approval for future, unrelated work.

If you have any additional questions or concerns, please email John Payne, Architect at jxpayne@bop.gov.

cc: Regional Facility Administrators mailto:jxpayne@bop.gov

STATEMENT OF WORK

ABOVE GROUND FUEL TANKS

FPC YANKTON – PROJECT 26Z4AH3

I. SCOPE

A. INTRODUCTION

1. The Federal Bureau of Prisons (FBOP), Federal Prison Camp (FPC) Yankton located at 1016 Douglas Avenue Yankton, South Dakota 57078 intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to replace underground fuel tank with an above ground fuel tank and fuel dispensing system at the institution.

B. SCOPE OF WORK

1. Existing Conditions

a. The existing 2,500-gallon underground storage tank (UST) has reached the end of its useful life and needs to be replaced. To prevent this tank form producing a future fuel spill, FPC Yankton is seeking to have this tank removed and replaced with a 3000-gallon above ground split tank.

b. The existing fuel island and fuel dispensing system are at the end of their serviceable life and needs to be replaced.

2. Demolition

a. Notify the Department of Agriculture and Natural Resources (DANR) at least 30 days prior to the removal and closure of the underground storage tank.

b. Decommission existing fuel dispenser system. Safely isolate, shut down, and secure the fueling system to the dispenser.

c. De-energize, disconnect, and reconnect all electrical wiring and circuits necessary for the new dispensers, ensuring compliance with the National Electrical Code (NFPA 70).

d. Pump out and dispose of any remaining unleaded fuel, sludge, rinse water, or residues from the tank and associated piping, following API RP 1604 procedures.

e. Render the tank vapor free, certify atmosphere as non-explosive via combustible gas indicator.

f. Excavate to expose tank (approximately 2500 gallons), all associated piping, fuel Island and Gasboy fuel pump. Render tank unusable per API RP 1604, label bop60409 Approved appropriately and transport / dispose of at an approved facility in accordance with EPA and state regulation.

g. Perform a site assessment, collect and submit soil samples, completed by a person certified by the State of South Dakota to be analyzed for the presence of petroleum hydrocarbons contamination. Submit test results to the South Dakota Department of Agriculture and Natural Resources (DANR) to obtain a tank closure letter. If samples show contamination, notify the contracting officer immediately, stop closure work until a corrective action plan is approved.

3. New Work

a. Backfill the excavation in lifts with clean approved fill material and compact to at least 95% standard proctor density or as required for structural support.

b. Grade site for new tank pad and secondary containment system

c. Install 6” compacted base of ¾” crushed stone.

d. Form and pour a reinforced concrete pad suitable to support a 3000-gallon double wall, above ground storage tank (AST). Minimum 6 inches thick 4000 psi concrete with #4 rebar at 12-inch centers, both ways. Finished pad height will be elevated 4” – 12” above grade for drainage and will support full tank weight. Ensure pad dimensions accommodate the tank footprint plus required setbacks (e.g per NFPA/IFC for fire safety).

e. Supply and install one new horizontal 3000-gallon split compartment tank (500 gallons diesel, 2500 gallons unleaded fuel, Fireguard or equal, double wall (Secondary containment) aboveground storage tank, certified for unleaded gasoline (e.g. Ul 142vlisted with integral containment, vents, fill ports, gauges, emergency vents and overfill prevention.

f. Position the tank on the concrete pad with proper saddles /supports/anchorage (e.g., anchor bolts to resist wind/seismic loads).

g. Install required tank accessories (e.g., atmospheric vent, emergency vent, level gauge, anti-siphon valve).

1) Ground level product fill with spill containment.

2) Continuous monitoring and leak detection.

3) Overfill prevention valve with drop tube factory installed.

4) Anti-siphon valve.

5) Electronic tank level gauge and high level alarm.

6) Field mounted gauge accessible to driver.

7) Provide a gaging rod graduated in gallons and liters for each tank.

h. Install new fuel island concrete pad raised above grade to protect from water runoff and vehicle damage.

i. Connect the new tank to new fuel dispenser system.

1) Install two (2) new fuel dispensers. The proposed dispenser is a Gasboy 9823K-F

Astra or an approved equal, which includes pulse output functionality.

2) Replace all associated hardware, including new UL-listed hoses, breakaways, and nozzles.

3) Install new dispenser sumps and entry boots, or modify existing infrastructure as required by code.

4) Properly connect the new dispenser's pulse output to the existing fleet fuel management controller and verify functionality.

5) Calibrate and test the new dispensers to ensure accurate fuel delivery, certified by a licensed technician.

6) Facilitate and pass a Weights & Measures certification for the new dispensers.

j. Connect the new fuel dispenser system to a new automated fuel use tracking system.

1) System shall consist of reader/data entry terminal located at the fuel dispensing island and a controller/processor installed in the Garage Office. System shall be compatible with dispensing equipment.

2) Automated fuel dispenser shall be activated by user keying in necessary data and use of key fob. Key fob reader/ data entry terminal to be located at fuel island.

System shall require user to enter the following: vehicle number, operator name, and odometer reading

3) Key fobs are to be unique for each vehicle in the fleet and a general fob to be kept by the garage for dispensing fuel for landscaping and miscellaneous equipment.

Contractor to provide 30 unique key fobs and 2 general key fobs as part of this project.

4) The system shall report all data pertinent to the transaction, including:

i. Fuel type used

ii. Vehicle number

iii. Quantity of fuel issued

iv. Key fob identification number

v. Operator name

vi. Odometer reading

vii. Date and time of transaction

5) Installed automated fuel dispensing system shall not render the fuel island inoperable if said system must be turned off or bypassed. The automated fuel dispensing system and tracking system shall be connected to the back-up generator.

k. Perform pressure/leak testing on connections and piping.

l. Install spill containment (e.g., spill bucket at fill port) and overfill prevention per regulations.

m. Bollard Installation, Install protective bollards around the AST and dispensing area to prevent vehicle impact (minimum 4-inch diameter steel pipe, concrete-filled, spaced ≤4 feet on center).

1) Set bollards in concrete footings (minimum 15–18 inches diameter, 36 inches deep), protruding ≥36 inches above grade.

2) Position bollards at corners and sides per NFPA/IFC guidelines (e.g., ≥3–5 feet from tank).

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

1. Work shall be scheduled to minimize disruptions to institutional operations and garage activities.

2. All installers/technicians shall be qualified and certified by the manufacturer to install, test, and certify all components and services rendered pertaining to this project. Such certification must be verified in writing by the manufacturer and submitted to the Contracting Officer’s Representative (COR) seven (7) days before the project starts.

3. All seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, and Federal, State and Local codes and regulations will be considered during all phases of this project.

4. Services and materials provided by the contractor will adhere to and shall be consistent with the most current industry standards, the Underwriters Laboratories (UL) and the General and the National Electric Code (NEC).

5. It is the contractor’s responsibility to obtain permitting, should it be required. Copies of all permits must be submitted to the COR upon receipt from local agency.

D. SUBMITTALS

1. Submit the requested information of the people who would perform the work inside the institution for background investigation.

2. Product Data: Submit five (5) copies of product literature/data and installation instructions for approval by the FBOP.

3. Project Reference List: Submit list of similar projects as completed by the General Contractor.

4. Contractor shall provide close out documentation prior to issuance of final payment to include but not limited to: O&M manuals, manufacture’s sealed warranty for installed equipment, redline drawings, copies of testing and inspection reports, a Post Construction Certification, and a release of claims from contractor and subcontractor.

E. WARRANTY

1. The contractor is required to provide the standard manufacture warranty upon completion of work required but prior to contract closeout.

2. Contractor will provide a 1-year warranty on workmanship on all work installed by them and any subcontractor, under this contract, and will make good on any defects not due to ordinary wear and tear or improper use, which may develop within one year from the date of final acceptance of all equipment.

3. Please refer to the Warranty clause stated in the solicitation

F. TESTING AND ACCEPTANCE

1. The Contractor shall notify the COR two (2) days prior to the final testing and certification of the grease interceptor so that arrangements can be made to have BOP required staff available to observe testing. A complete plan detailing test procedures must be submitted to the Contracting Officer’s Representative (COR) in advance for final check out and testing of the complete switchgear. In-house testing will be completed with FPC Yankton staff when project is complete, and any additional changes will be corrected at this time.

G. HOUSEKEEPING AND MATERIAL DISPOSAL

1. The contractor awarded the contract will be responsible for ensuring the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FPC Yankton upon conclusion and acceptance of the project. The demolished underground fuel storage tank and associated fueling system components will be taken offsite by the contractor. Waste items must be disposed of in accordance with all Federal, State, and local laws.

II. SECURITY/WORKING HOURS

A. WORK HOURS

1. All work is to be completed between the hours of 7:00 AM - 3:30 PM, Monday - Friday, excluding weekends and federal holidays.

2. Any work required to be completed at any other time than noted above must be scheduled five (5) working days prior to the start of the work and approved by the COR and Contracting Officer.

3. No work will be conducted on weekends, or federal holidays, unless there is prior written approval of the Warden. All requests must be submitted to the COR at least five

(5) days prior to the start of the work.

4. Access to the site will be available from aforementioned timeframe except during emergencies. It shall be the responsibility of the Contractor to familiarize himself/herself, his/her employees, and his/her subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his/her subcontractors for shorter hours due to institution emergencies or entry and/or exit of workers necessitated by normal institution routines.

5. Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institutional emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

B. SECURITY CLEANANCE/CONTRACTOR BADGES

1. All Contractors/Sub-Contractors working on the grounds of FPC Yankton will be issued, and required to wear, a picture ID/Contractor badge provided by the Institution. For security reasons, the badge will be worn in a visible manner as directed by the COR. Note: This will also be dependent upon the actual length of time that the Contractors are expected to be on-site.

2. All security clearance documentation shall be submitted to the COR, a minimum of fourteen

(14) working days prior to the start of work. The contractor is responsible for verifying all security documentation submitted to the FBOP by any hired sub-contractors to ensure accuracy. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

3. In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractor or subcontractor employee was not able to pass the security clearance process.

4. All Contractors and Sub-Contractor Employees will provide a check list of all employees on-site each day to the COR verifying the number of workers on site each day and that all workers are pre-approved to be on the site.

C. DELIVERY OF MATERIALS

1. All construction materials/equipment required for work on this project are required to be processed by the Contractor and coordinated with the COR for temporary storage.

2. All other construction-related deliveries which are directly shipped to the contractor can be received between the hours of 7:30 AM - 1:00 PM, Monday - Friday, excluding federal holidays.

3. BOP employees are not authorized to receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery. Under no circumstances will the Federal Bureau of Prisons or its employees be responsible for the acceptance of any Contractor or company deliveries.

4. The Contractor shall be responsible to provide for loading and unloading contractor material and equipment. The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

D. STORAGE OF MATERIALS AND EQUIPMENT

1. All construction material / tools shall be stored in a designated area determined by the COR. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. The gate/door to the storage box will be secured by a chain and or double locked with a contractor lock and Federal Bureau of Prisons lock. All materials / tools stored within the storage box/container will be neat and stored in a safe manner. Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each workday.

2. The Federal Bureau of Prisons (FBOP) will provide a secure lay-down area for storage of all equipment and material deliveries from the Contractor. The FBOP does not take any responsibility for the security of such equipment and materials. The Contractor will work thru the COR to address any security issues relating to storage.

3. Materials cannot be stored at a height that would create a fall hazard.

E. SAFETY AND PERSONAL PROTECTIVE EQUIPMENT

1. All contract employees are required to maintain and utilize required personal protective equipment prescribed by industry standards at all times while on the job site. The Contractor is responsible to provide such equipment.

2. All ladders, regardless of the size, shall be stored and secured to a stationary fixture with a chain and lock in a pre-determined area. The ladders must be secured to ensure they are not mobile.

3. All extension cords, regardless of length, shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box.

4. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FBOP Employees locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will follow the institution Lock-out/Tag-out program.

F. UTILITIES

1. The contractor shall be responsible for providing portable electrical generated power for all contractor electrical requirements.

2. The Federal Correctional Institution shall not be responsible for providing any telephone or communication lines through any provider for personal or business use.

3. The contractor shall be responsible for providing and maintaining regular scheduled service on portable restrooms for contractor employees.

G. ADITIONAL CONSIDERATION

1. Contractors will NOT be allowed to bring firearms, ammunition, knives, other weapons, drugs, narcotics, tobacco products, alcohol beverages, cellphones, cameras, smart watches, two-way pagers, or any other unauthorized electronic device into FCC Terre Haute.

2. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

3. Contractors will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.