Statement of Work 2025 r2.docx

US Department of Agriculture (USDA)

Statement of Work

Contents

Project CCRD Vault Toilet Pumping Multi-Year

General Information

1.0 Scope of Work

The Arapaho & Roosevelt National Forest has a requirement for services for pumping and disposal of toilet wastes from vault toilets and, septic tanks, or tother holding tanks in Forest Service Recreation Areas. This contract is for regular toilet maintenance and vault toilet cleaning services at 15 locations spread throughout the Clear Creek Ranger District. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to complete all aspects of the work required in accordance with this SOW.

Contractor Requirements

2.0 Regular Scheduled Work Services

Vault pumping timeframe generally occurs as early as March/April and continues through November as weather permits. Toilets may be closed as determined by the Contracting Officer Representative during winter months; closure period will vary depending on weather conditions. No payment for services will be made for closed toilets.

Scheduling Work. Requests for pumping services will be made verbally by the designated Contracting Officers Representative and confirmed in the Contracting Officers Representative’s records. Subsequent a request for service, the contractor shall notify the Contracting Officers Representative within 24 hours of the time the work is completed.

If the Contractor notices the facility is getting used more than the regular scheduled maintenance can accommodate, they shall notify the Contracting Officer, and additional service may be added to the regular schedule at the authorization of the Contracting Officer. Payment for additional service shall be based on unit bid prices for regular service.

The Contracting Officer may elect to add service to the regular schedule for special events or periods of heavy use. Payment for additional service shall be based on unit bid prices for regular services.

Service Hours. Service may be performed at any time of day but shall be performed during the work week. Service will not be performed on weekends or Federal holidays

3.0 Location

The services are required at carious recreations sites on the Clear Creek Ranger District, in the vicinity of Idaho Springs, Colorado. The 15 sites to be serviced, as shown on the attached map, are:

1. Gray’s Peak Trailhead From Idaho Springs, go West on Interstate 70, take the Bakerville exit. Head south on Stevens Gulch Road for about four miles. This road is very bumpy and may be considered a 4-wheel drive road. In the winter, the road is impassable.

2. Guanella Pass Trailhead (Bierstadt) From Idaho Springs, go West on Interstate 70, Take the Georgetown exit. Following the signs for Guanella Pass through the town. Drive up 12 miles, and it will be on your left.

3. Guanella Pass Trailhead (Squaretops) From Idaho Springs, go West on Interstate 70, Take the Georgetown exit. Following the signs for Guanella Pass through the town. Drive up 12 miles, and it will be on your right.

4. Juniper Pass Picnic Ground From Idaho Springs, take Highway 103 for 15 miles, and it’ll be on your right.

5. Hell’s Hole Trailhead From Idaho Springs, take Highway 103 for 6.5 miles, take the West Chicago Creek Road for three miles. The trailhead starts where the road ends.

6. Big Bend Picnic Ground From Idaho Springs, go West on Interstate 70, and take the Empire exit. Picnic ground is located at the junction of Highway 40 and the road to Henderson Mine south of Berthoud Pass.

7. Chicago Forks Picnic Ground (Upper) From Idaho Springs, take Highway 103 for 8 miles, the picnic ground will be on your left (past Chicago Forks Lower)

8. Chicago Forks Picnic Ground (Lower) From Idaho Springs, take Highway 103 for 8 miles, the picnic ground will be on your right.

9. Ponder Point Picnic Ground From Idaho Springs, take Highway 103 for 9 miles, the picnic ground will be on your right.

10. Cloudland Picnic Ground From Idaho Springs, take Highway 103 for 18 miles, the picnic ground will be on your right.

11. Clear Creek Picnic Ground (West) From Idaho Springs, go West on Interstate 70, and take the Empire exit. Drive on Highway 40 for 4 miles, and the picnic area is on the left.

12. Clear Creek Picnic Ground (East) From Idaho Springs, go West on Interstate 70, and take the Empire exit. Drive on Highway 40 for 4 miles, and the picnic area is on the left.

13. Berthoud Pass From Idaho Springs, go West on Interstate 70, and take the Empire exit. Drive on Highway 40 for 14 miles, and the parking area is on the right.

14. Mt. Goliath Nature Center From Idaho Springs, take Highway 103 to Highway 5 (Mount Blue Sky Scenic Byway), the Nature Center will be 3 miles up Highway 5 on your left.

15. Summit of Mount Blue Sky From Idaho Springs, take Highway 103 to Highway 5 (Mount Blue Sky Scenic Byway), Summit of Mount Blue Sky is 14 miles up Highway 5. ______________________________________________________________________ *Mount Blue Sky will be closed for the base year of contract (2025). There will be no pumping of Mount Goliath or the Summit. Pumping will resume in Option Year 1.

*Possible loss of toilet pumping for Big Bend, Clear Creek PG (East & West), and Mount Blue Sky to concessionaire permit during the length of the contract potentially starting in 2026.

4.0 Period of Performance

The estimated date for starting work is April 1, 2025. The base year will run through December 21, 2025. The contract will include four one-year option periods running through 2029.

5.0 Technical Specifications

Equipment Requirements

1. Pumper tank capacity of 1,000 gallons.

2. Vacuum pump.

3. 3-inch diameter intake valve and 200 feet of hose.

4. Long handled grappling device.

5. Capability of carrying extra water for cleaning purposes and for re-charging.

6. Back-up warning device.

Work Specifications

1. There is not an established schedule for work under this contract, as the need for vault pumping is dependent upon variations in use at the recreation areas and cannot be ascertained in advance. Requests for pumping services will be made verbally by the designated COR and confirmed in the COR’s records. The contractor shall notify the COR within 24 hours of the time the work is completed.

2. All solid waste material or refuse capable of being pumped shall be removed from each vault for which pumping services are ordered. Any other material not pumped out shall be removed, bagged, and disposed of on non-National Forest land.

3. After refuse is pumped or otherwise removed, the vault shall be flushed with a chemical solution consisting of water and disinfectant. The interior of the toilet building, including the toilet stool (inside and out), floors, wall surfaces, and the entrance area walkway shall be cleaned of all waste products and refuse after pumping operations. A general-purpose disinfectant/detergent/deodorant shall be applied to the interior of the toilet building. The contractor shall remove and replace any barriers required for access to pump the toilet vaults. All toilets pumped will require a 3” re-charge of water. The 3” depth is measured directly below the riser from the bottom of the tank. Water for re-charging shall be considered incidental to the pumping

4. All work under this project shall be performed in a manner providing a minimum of interference with the users of the recreation areas. The contractor and his/her employees while driving in the recreation areas shall take special care.

5. Waste products extracted from the vaults will be disposed of at the contractor’s expense at municipal or county sewage disposal facilities. It shall be the contractor’s responsibility to locate and to make proper arrangements to dispose of sewage at disposal and treatment facilities, which meet State and local requirements.

6. Work shall be inspected by the Government and checked for compliance with the specifications. The Government will verbally notify the contractor within 48 hours of any non-acceptance of work.

7. In order to maximize each service visit, several toilets/vaults at different sites and locations throughout the Clear Creek Ranger District may be pumped depending on amount of use and need. Bids should reflect the cost per gallon pumped at each of the sites and include any transportation, disposal costs and additional cost for trash removal from the vault. If several trips are needed, then vaults will be prioritized by the COR, and individual sites may need to be visited more than once to complete the job. The COR will determine the most efficient and cost effective pumping schedule and will work with the contractor to ensure that a full load is taken each time.

6.0 Permits and Responsibilities

The contractor and employees shall be experienced in septic pumping services. Regardless of area, the contractor and employees shall be proficient in following the specifications of the contract. The contractor performing septic pumping operations under this contract must meet all State of Colorado and Federal licenses and requirements. Personnel employed by the Contractor must be briefed and trained in service and safety techniques.

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with all Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

7.0 Safety and Security Requirements

The contractor is responsible for always maintaining safe operations. The Forest Service is not responsible for the safety of the Contractor nor any operators or assistants. The Contractor shall provide and maintain work procedures which safeguard the public and Government personnel, as well as the Contractor’s own personnel. The Contractor shall be expected to use reasonable safety procedures and equipment while operating on National Forest lands. If special measures are needed, the contractor should utilize warning signs located in areas such as campground and roads, displayed in both directions so that citizens driving on the road are aware of service operations in progress. The signs shall alert traffic that personnel and equipment are working ahead along the road right-of-way. Hazard/warning lights are advised on the vehicle involved in service operations.

The Berthoud Pass facility is the only vault toilet on the forest that requires a key to access. The contractor will stop by the Clear Creek Ranger District office on the first day of cleaning to obtain a key to access the vault. Upon completion of service, the contractor will lock any gate or accesses that were opened or unlock for the service.

8.0 Fire Protection

Fire Tools The Contractor will provide for each employee in the contract area at least one approved handtool of a type appropriate in the contract area, such as shovel, pulaski, or axe. Where additional tools, beyond those required below, are to be provided, the Contractor shall seal such tools in one or more boxes painted red and marked "Tools for Fire Only." All tools required herein shall be kept sharp and in good serviceable condition and maintained at locations to be designated by the Forest Service.

Fire Extinguishers and Tools on Mobile or Stationary Equipment Each unit of powered equipment used in connection with this contract, including automobiles, trucks, tractors, etc., shall be equipped with serviceable tools and fire extinguishers as follows:

a. Fire extinguisher for use on Class A and B fires shall be carried in Contractor vehicle at all times.

b. One - shovel, round point #0 or larger with the length of at least 48 inches.

c. One - axe, 2 pounds or over, 26-inch minimum length, or one pulaski.

d. One - water container (at least 1-gallon capacity), not required with stationary equipment.

Spark Arresters Each internal combustion engine shall be provided with a spark arrester or spark arresting device approved by the Forest Service. Exceptions where the Forest Service may approve mufflers, or other equipment in lieu of spark arresters qualified and rated under Forest Service Standard 5100-1a, are: a. small multiposition engines, such as chain saws, shall meet Society of Automotive Engineers J335b standards; (b) passenger-carrying vehicles and light trucks may have baffle-type mufflers with tail pipe; (c) heavy-duty trucks may have a vertical stack exhaust system and muffler, provided the exhaust stack extends above the cab of the vehicle. An exhaust-driven turbocharger is considered to be a satisfactory spark arrester. Internal combustion engine exhaust systems, arresters, and other devices must be properly installed and maintained.

Smoking Smoking shall be permitted inside an enclosed vehicle. The exception is on surfaced or dirt roads and shall never be allowed while working or traveling on foot.

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