Statement of Work (2).docx

Statement of Work for Improvements to Work Platform/Elevator in Building 202 Room 231 Background/Purpose:

NIST has maintained and operated six (6) deadweight machines (DWM’s) since 1965. Thousands of measurements, through countless force calibrations, have been performed over the lifespan of these machines. The three largest deadweight machines have movable work platforms built around the platens of the machines to assist in the setup and performance of theses calibrations. Two of these have recently been replaced. However, the work platform that services the 1000 klbf dead weight machine is original to when the machine was installed and is being targeted to be upgraded as some components are possibly deteriorating and it lacks many safety features which are now incorporated in modern lifting systems.

UPGRADE/MAINTENANCE REQUIREMENTS.

Contract line item number (CLIN): 0001 Description: To improve the safety features and perform maintenance on an original vertical moving work platform.

Quantity: 1 Job Minimum General Requirements

· Install two electrical outlets (120 VAC) one on each side of the working platform.

· Install supplemental lighting around the working platform to illuminate the area around the moveable platen.

· Install lighting underneath elevator for better illumination when working underneath (when elevator is raised). (See Picture E)

· Install a lift assist (spring or shock etc.) to the platform trap door assembly.

· Install a mid-rail around elevator guard rails to meet current OSHA spacing guidelines (to match existing aluminum for aesthetics) (See Picture D)

· Replace gear oil in all gear boxes on the lifting assembly. (See Picture B)

· Grease and check all fittings, chain sprockets, and wheel assemblies on the lifting assemblies.

· Inspect and replace lifting chains if signs of excessive wear or weakening (See Picture A).

· Inspect chain sprockets and replace if signs of excessive wear or weakening (See Picture A).

· Inspect wheel assemblies and replace if signs of excessive wear or weakening (See Picture A).

· Check bushing on drive motor shaft. Clean and lubricate as required. (See Picture C)

· Ensure brake system is working correctly and engages properly when switch to raise/lower is released.

· Install gate interlocks to prevent movement of platform if the gate is open.

· Install tie off points at 4 places for fall restraint systems.

· Install a railing on stairs to meet current OSHA guidelines. (See Picture D)

· Controls should be maintained to be able to be initiated from platform or at the floor level.

· Shipping of any parts and/or equipment and all installation shall be included in the cost.

Deliverables

CONTRACT LINE ITEM NUMBER (CLIN) AND DESCRIPTION

0001 – improve the safety features and perform maintenance on an original vertical moving work platform service.

TOTAL

Standards of Acceptance: The NIST TPOC or COR shall review all the above deliverables and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 2 weeks of receipt of deliverable. This section applies to deliverables which must be reviewed and approved for acceptances.

PLACE OF PERFORMANCE

NIST Gaithersburg 100 Bureau Drive Building 202, Room 116 Regular Business Hours (usually pertains if work is being performed onsite at NIST; otherwise, delete if not needed).

Regular business hours are Monday through Friday, (revise as applicable 8:00 am to 5:00 pm) Eastern Time, excluding Federal holidays and NIST closures. (Add applicable language if applicable)

PERIOD OF PERFORMANCE

Date of award to final completion of improvements. The period of performance would be as soon as possible and from the start of work completed as quickly as possible with the contingency that we have a calibration schedule to work within so the contractor would have to work with us to find an appropriate start date and projected end date.

I. DELIVERY TERMS

Delivery for the replacement parts shall be F.O.B Destination (or equivalent incoterms, such as DDP) and shall occur in accordance with the delivery due dates provided in the below table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery.

The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899 Attn: TPOC

II. INSTALLATION

The services shall be installed by the Contractor with the contingency that we have a calibration schedule to work within so the contractor would have to work with us to find an appropriate start date and projected end date. Installation, at a minimum, shall include uncrating/unpackaging of all equipment, rigging, set-up and hook-up of the system, demonstration of all specifications, and removal of trash. Onsite installation and demonstration shall be done at NIST, (Gaithersburg, MD- Building 202 Room 116.)

III. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in the specific FAR clause that allows the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment 2 weeks of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

IV. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of 1 year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government.

V. PAYMENT SCHEDULE

Define how the contractor will be paid if more information besides what is included in the payment clause is needed. If firm-fixed-price construction, for example, it may warrant further definition.

The Contractor will be paid, in accordance with the payments clause in the contract and as otherwise noted in this document, upon receipt of a proper invoice.

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs in accordance with the requirements set forth in this document.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.

VI. CYBERSECURITY PRIVACY REQUIREMENTS

NIST seeks a solution that provides security and privacy protection consistent with requirements defined by applicable federal laws, regulations, policies, and standards (e.g., the Federal Information Security Management Act (FISMA), OMB Circular A-130, and FIPS Publication 200). The solution provider (including subcontractors) may meet these requirements through various means, including but not limited to FedRAMP authorization, current third-party assessments (e.g., SSAE, PCI), and/or responses to NIST special publication control set SP 800-171.

Minimally Acceptable Controls

· System security plan describing physical, technical, and administrative controls implemented to protect systems and sensitive personally identifiable information (SPII).

· IT management processes to establish and manage secure configuration baselines including routine patching for all operating systems and applications.

· Access to SPII is restricted to those with a need to know. Personnel with access to SPII have background investigations performed (e.g. criminal, financial etc.), and are trained on secure handling of SPII.

· Access Controls for SPII meet or exceed industry best practices for access and identification control including, but not limited to, connectivity to servers and databases, multi-factor authentication for remote accesses for administration, secure configurations for any devices accessing the system, and strong physical security for any place where the data is accessed.

· The solution supports multifactor authentication for users and/or supports integration with customer federation services for Single-Sign capability.

· Processes for scanning on a continual basis for vulnerabilities and proper configurations for all aspects of the system, as well as processes for timely mitigation of findings.

· Auditing and Incident Response processes including customer notification of suspected or actual incidents and logging with sufficient information to perform forensics on any incident. Processes for notifying and providing appropriate mitigations, including but not limited to credit monitoring services, for subsidy applicants in the event of suspected or actual incidents.

· SPII is encrypted in transit using TLS 1.2 or better and encrypted at rest in all places the SPII is stored. All encryption algorithms and modules are FIPS 140-2/140-3 validated.

If unable to meet any of the requirements listed above, the solution provider may provide details of mitigations or alternative protections in place to ensure the appropriate handling and protection of SPII.

If the solution provider provides services to other Federal agencies, provide a general description of the security risk management approach and client point of contact.

VII. ATTACHMENTS

1. Installation Photos

VIII. REQUIREMENTS FOR CONTRACTOR PERSONNEL

Identify all qualifications that the Contractor and/or their personnel working on this contract must possess.

Safety: The Contractor employee must be responsible for knowing and complying with all installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the armed Security Police when entering the campus.

Identification Badges: Contractor employees must comply with NIST identification and access requirements. Each Contractor employee must wear a visible identification badge provided by the NIST Security Office.

Vehicle Registration: All Contractor employees must register their vehicles with the NIST Security Office to gain access to the campus. A valid driver’s license, Government-furnished civilian ID, proof of insurance and current registration must be presented to the NIST Security Office, at which time a NIST vehicle pass will be issued. The pass must be displayed on the vehicle in accordance with NIST Security Office instructions.

Media Inquiries: The Contractor shall not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the NIST COR and/or Contracting Officer (CO). There shall be no interviews, comments, or any other response without the knowledge and approval of the NIST COR or Designated Government Official.