Statement of Work 1643_Redacted.pdf

FA9301-21-A-0004

STATEMENT OF WORK

FOR

CARPET REMOVAL, INSTALLATION OF PLANK FLOORING

AT

Building 1643

Edwards, Air Force Base CA

03 July 2025

FLOORING REMOVAL, INSTALLATION AND REPAIR

BLANKET PURCHASE AGREEMENT (BPA)

SERVICES

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 General

1.2 Background

1.3 Inherently Governmental Function

1.4 Period of Performance

1.5 Place of Performance

1.6 Specific Tasks

1.7 Deliverables

2.0 SECTION II: GOVERNMENT FURNISHED PROPERTY and SERVICES

2.1 Utility Conservation

2.2 Emergency Medical Services

2.3 Security Police and Fire Protection

2.4 Utilities

3.0 SECTION III: GENERAL INFORMATION

3.1 Hours of Operation

3.2 Contractor Personnel

3.3 Environmental Protection

3.4 Security

3.5 Regulations

3.6 Physical Security

3.6.1 Opsec

3.7 Safety

4.0 SECTTION IV MISCELLANEOUS

4.1 Continuation of Essential DoD Contractor Services During Crisis

4.2 Safety and Health Standards

4.3 Freedom of Information Act (FOIA)

4.4 Controlled Unclassified Information (CUI).

4.5 Notification of Debarment/Suspension Status

4.6 Correspondence

4.7 Post award Conference

4.8 Records

4.9 Hazardous Materials

4.10 Inclement Weather

5.0 Appendix 1 Facility 1643 layout

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1. General. This is a non-personal services agreement to provide carpet removal, and installation of vinyl plank flooring as shown in highlighted areas in Facility 1643 as shown in attachment 1. The government shall not exercise any supervision or control over the contractor employees performing the services herein. Such contractor employees shall be accountable solely to the contractor who, in turn is responsible to the government.

The Government shall neither supervise Contractor employees nor control the method by which the

Contractor performs the required tasks under this contract. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. Additionally, under no circumstances shall the Government direct the purchase of materials or equipment on this contract.

Purchases should be made at the discretion of the Contractor for contractual needs covered by the work to be performed as outlined in the Statement of Work (SOW). It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services, and additionally to ensure that material/equipment purchases are made in accordance with this SOW. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the

Contracting Officer (CO) immediately. Additionally, it is the Contractor’s responsibility to report to the

CO all inappropriate direction by the Government to procure materials/equipment to which the Contractor does not have direct use for on this contract. Such contractor employees shall be accountable solely to the

Contractor who, in turn is responsible to the Government.

1.1.1. Description of Services/Objectives. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform carpet removal and vinyl plank flooring installation and repair as defined in this SOW except for those items specified as Government Furnished Property and services.

The contractor shall perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall perform lifting of modular furniture when installing vinyl flooring. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the Government Program Manager (GPM), and to immediately notify both the CO and the GPM of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

At the time of the award and throughout the entire period of performance, the contractor shall have and maintain all necessary certifications and/or licenses to complete any and all work as directed in this SOW.

1.2. Background. All work shall be accomplished in accordance with industry standards, base design standards and commonly accepted commercial practices.

1.3. Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this SOW.

1.4. Period of Performance. Period of Performance shall not exceed 30 days.

1.5. Place of Performance. The contractor shall perform the services in the SOW at building 1643 on

Edwards Air Force Base, CA.

1.6. Specific Tasks. The Contractor shall provide new flooring provided documentation and provide all labor, tools, equipment, transportation, and materials necessary to remove existing flooring, install new flooring and perform flooring repairs. The Contractor shall seal and wax all installed vinyl composition tile (VCT). The contractor shall perform lifting of modular furniture when installing vinyl tiles. The

Facility Manager shall be responsible for coordinating the removal and replacement of furniture and furnishings, to include computers prior to flooring installation.

1.6.1. Specific Tasks. The Contractor, Facility Manager and Contracting Officer/Contract Administrator shall conduct a site visit to identify and measure flooring requirements. A written cost estimate for each requirement shall be provided to the Contracting Officer/Contract Representative within three (3) business days.

1.6.2. Specific Tasks. Work shall be performed in such a manner as to cause minimum disruption to the regular routine of the occupants in the area. Care shall be taken to minimize the spread of dust, debris and airborne particles. At all times during course of installation the premises shall be kept free from accumulation of waste materials and debris. All debris shall become the property of the Contractor unless specifically exempted in the specifications and shall be disposed of by the contractor outside of EAFB, AFRL and AFP42 in accordance with local, state and federal environmental regulations.

1.6.3. Trash and Litter Control. The contractor shall clean up and remove all packaging materials and associated litter from installation site. This includes supplying an adequate number of trash receptacles in all appropriate locations. Contractor is responsible for the disposal of all packaging/packing materials and associated litter.

1.7. Deliveries. All flooring deliveries and schedules shall be coordinated with the Facility Manager

FOB is Edwards AFB, CA 93524

1.7.1. Inspection. Deliverables will be inspected by the government within two (2) workdays of receipt.

Progress meetings may be held as required.

SECTION II

2.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES

Water and electricity will be furnished to the contractor from existing systems/outlets at no cost to the contractor. The Contractor shall furnish all equipment, material and labor necessary to obtain the utilities from the existing systems/outlets.

2.1. Utility Conservation. The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

2.2. Emergency Medical Services. Edwards AFB does not provide emergency medical services. In the event of an emergency please contact Security Forces Squadron (661) 277-3340.

2.3. Security Police and Fire Protection. Phone number for Security Forces Squadron, (661) 277-3340

Fire Protection, 911.

2.4. Utilities. The government will provide all electricity, water and sewage at no additional cost to the contractor. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this SOW.

SECTION III

3.0 GENERAL INFORMATION

3.1. Hours of Operation. The contractor shall perform the services required under this agreement during the following hours: [06:00hrs-15:00hrs] Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. On occasion, the contractor may be required to work on weekends and Federal holidays. The government will notify the contractor within 24 hours of such occurrence.

3.1.1. Recognized Holidays. Currently observed Federal Holidays can be found at the web portal for the

Office of Personnel Management, OPM.gov (https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/)

3.2. Contractor Personnel

3.2.1. Contractor Program Manager (CPM). The contractor shall provide a contractor program manager and alternate(s) who are knowledgeable of flooring removal, installation and repair. The contractor shall submit the name, address, telephone number and a resume of the CPM to the CO within 2 days of agreement start date. The list shall be kept current throughout the life of the contract. The CPM or alternate(s) shall have full authority to act for the contractor on all matters relating to daily operation of this agreement. The CPM or alternate(s) shall be available within one (1) day to meet on the installation with government personnel designated by the CO to discuss problem areas. The CPM and alternate(s) shall be able to read, write, and speak English. The CPM shall be able to effectively communicate with contractor employees.

3.2.2. Contractor Employees: Contractor employees shall be U.S. citizens. Foreign born employees shall be required to show proof of citizenship, no non-citizens are allowed within the compound. The

Contractor shall not employ persons who are identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

The contractor shall not employ any person who is an employee of the U.S. Government if it presents a conflict of interest per DoD directive 5500.7; applies to both military and civilians. The on-site contractor employees must be able to read, write, speak and understand English.

3.2.2.1. Contractor Employees: Contractor employees shall wear distinctive clothing bearing the company name or logo. This identifies Contractor personnel easily and quickly for security, safety and personal protection.

3.2.2.2. Appearance. Contractor’s uniform must be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing badges that contain the company name and employee name.

3.2.2.3. Uniforms. The contractor shall furnish uniforms for its employees in performance of this contract. Uniforms shall be consistent throughout the staff. Uniforms will be clean, presentable, and in good repair.

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

3.2.2.4. Identification of Contractor Employees. When contractor status is not obvious to third parties, contractor must identify themselves as such to avoid creating an impression that they are government officials. All documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed

3.2.3. Contractor Vehicles. The Contractor shall provide and maintain all vehicles necessary to perform the requirements of this BPA. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to meet a neat, professional appearance. All Contractor vehicles shall be properly registered, licensed and insured. The CO and/or GPM may inspect the contractor’s vehicles at any time and direct the removal of any unsafe or unusable vehicle from the installation. Contractor vehicles shall be used solely for the intended purpose of performing services in accordance with this BPA. Vehicle failure shall not alleviate the contractor from performing any requirement contained in this BPA.

3.2.3.1. Privately Owned Vehicles. Each contractor employee driving a privately owned vehicle on the installation must carry minimum liability insurance as required by the state. Contractor employees shall adhere to all posted speed limits and shall not use hand-held cellular telephones while driving on the installation for phone calls or texting. Use of seatbelts is mandatory. Any contractor employee cited for driving under the influence will have their driving privileges immediately revoked for a period to be determined.

3.2.3.2. Insurance. The contractor shall obtain the necessary insurance The minimum amounts of insurance will be maintained.

3.2.4. Contractor Equipment. The Contractor shall provide and maintain all equipment necessary to perform the requirements of this flooring contract. Equipment found to be unsafe or unable to function as designed, shall not be used in performance of this flooring contract. The CO and/or Facility Manager may inspect the contractor’s equipment at any time and direct the removal of any unsafe or unusable equipment from the installation. The Contractor shall provide adequate numbers of equipment items to effectively fulfill the scope of this flooring contract. Equipment failure shall not alleviate the Contractor from performing any requirement in this flooring contract.

3.3. Environmental Protection. The Contractor shall comply with all applicable Federal, state and local laws, regulations and standards that are or may become applicable to the Contractor’s activities in performance of this SOW.

Environmental Minimization Measures (Checklist). The Contractor shall comply with the most current

Environmental Minimization Measures Checklist see attached Environmental Management Measures pertaining to this SOW. During the course of work, the Contractor shall have a quality control and oversight procedure to ensure the requirements of the environmental checklist see attached Environmental

Management Measures are met and documented.

3.4. Security.

3.4.1. General Security. All Contractor employees accessing Edwards AFB, AFRL, or AFP42 will be subject to a criminal history background check IAW Air Force Manual (AFMAN) 31-113, Installation

Perimeter Access Control, and 412th Test Wing Integrated Defense Plan (IDP) 31, Volume I (the

AFMAN and IDP are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the Contracting Office upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation

Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

3.4.2. Base Access For Contractor personnel requiring frequent base access to perform work at

Edwards AFB will be granted access via an Edwards AFB Form 496, Application for Defense

Biometric Identification System (DBIDS) Card. Air Force Federal Acquisition Regulation

Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Air Force Installations, the

Prime Contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an Edwards AFB Form

496): 1) contract number, 2) location of work, 3) contract start and stop date (must be on or before contract’s expiration date), and 4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the Prime Contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the Contracting Office at

Building 2800 to get their Edwards AFB Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the

Edwards AFB Form 496 is submitted to the Contracting Office for signature.

The Edwards AFB Form 496 will be reviewed/approved by the CO, then taken by the Contractor employee to the Edwards AFB Pass & Registration Office in Building 3000, or the Visitor

Control Center in Building 1004, for authentication and issuance of the Base pass.

3.4.3. Access to the 411th FLTS compound will require the following information for each individual provided in PDF format on the contractor’s letterhead: Full Name, Place of Birth, Date of Birth, Full

Social Security Number, Citizenship.

3.4.5. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel.

3.5. Regulations. The contractor shall comply with all base security regulations and with actions dictated by force protection (FPCON) and health protection (HPCON) condition changes/measures. For real-world situations/exercises, changes to FPCON or HPCON could impact contractor performance of work and can include denial of access to the installation to perform work.

3.5.1. The contractor and its employees shall comply with all base traffic regulations.

3.5.2. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

3.5.3. The contractor shall report suspicious activity to Security Forces at (661) 277-3340 in a timely manner.

3.6. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

3.6.1 Opsec. The Contractor shall comply with DOD, USAF, and locally established Operations

Security (OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment.

Contractor shall maintain Operations Security (OPSEC) in accordance with DOD Directive &

Manual 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security

(OPSEC), and Edwards AFB OPSEC policies and procedures.

Completion of OPSEC Training of contractor employees offered by the Government IAW AFI

10-701, para. 4.1 and 4.2.3 shall be required of all Contractor employees within 90 days of initiating work. Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible threats, understand basic security procedures, understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit Security Manager/OPSEC Coordinator will coordinate and track completed training with the Contractor.

Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC Signature Manager at

(661) 277-2066 for questions or reporting.

3.7. Safety.

It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of and full compliance with OSHA requirements. Detailed information is available on the

OSHA website at http://www.osha.gov. It is the contractor's sole responsibility for compliance with

OSHA, Public Law 91-596. The contractor shall comply with all federal, state and local laws, and Air

Force Instructions for the protection of their employees while working on an Air Force Installation or property. The protection of contractor employees is exclusively the obligation of the contractor.

Contractor shall manage all work areas to ensure the safety of building occupants, base personnel, or visitors in or near the areas.

3.7.1. The contractor shall submit a Safety and Health Plan that describes the capabilities and processes to ensure compliance with safety and health requirements during the performance of the work described in the solicitation. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety and health violations and/or uncontrolled hazards in contractor work areas. Contractor must ensure that personnel are properly trained on the equipment they are tasked to operate. The contractor shall develop site specific mishap reporting procedures which result in damage to government property or injury to Air Force personnel. These procedures are to be included in the safety and health plan for review. In accordance with AFI 91-202, AFMC Supplement, Safety Program, the contractor shall submit a Safety and Health Plan to the CO for review and acceptance by the safety office prior to agreement award.

3.7.2. Safety Equipment. The contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves.

3.7.3. Safety Threats. The government reserves the right to restrict the employment, under this contract, of any contractor employee, or prospective contractor employee who is identified as a potential threat to health, safety, security, general wellbeing, or the operational mission of the installation and its population. Contractor shall perform background checks, at contractor's expense, to ensure that said employee has not been convicted of any sexual crime or any crime against children.

SECTION IV

4.0 MISCELLANEOUS PARAGRAPHS:

4.1. Continuation of Essential DoD Contractor Services During Crisis. In Accordance With DoDI

1100.22, (12 Apr 2010) Continuation of Essential DoD Contractor Services During Crises, DFARS

237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or GPM, it is determined that the services as identified in this SOW ARE NOT essential for performance during a crisis.

4.2. Safety and Health Standards. The contractor shall perform work in a safe manner as required by

OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation

Reports to the CO within five calendar days of each occurrence.

It is the Contractor’s sole responsibility for compliance with all OSHA standards. The Contractor must submit a Safety and Health Plan and corresponding site safety checklist to the Contracting Officer (CO)

10 days after agreement award. The Contractor’s plan shall include appropriate measures to ensure the

Contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas.

The plan shall:

a. Demonstrate a management commitment to employee safety and health;

b. Identify the application of the safety and health plan to subcontractors;

c. Identify the roles and responsibilities of the following individuals:

Management;

Supervisors;

Employees;

Safety Coordinator;

d. Identify applicable safety rules and regulations;

e. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

f. Include a job site analysis to include hazards of tasks required to control measures;

g. Identify employee safety and health training requirements and the documentation process;

h. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

i. Include employee hazard reporting procedures;

j. Identify individual(s) responsible for corrective action hazards;

k. Identify first aid/injury procedures;

l. Identify procedures for accident investigation and reporting;

m. Identify emergency response procedures; and

n. Identify the process for tracking controlled hazards in contractor work areas

Contractor is responsible for establishing these requirements for all subcontractors who qualify as subcontractors under the resulting contract.

4.2.1. Non-compliance. If the contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until the contractor, when within the contractor’s control or the government, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

4.3. Freedom of Information Act (FOIA). All official government records affected by this agreement are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

4.4. Controlled Unclassified Information (CUI). Contractor should be aware of CUI, information that requires safeguarding or dissemination controls pursuant to and consistent with applicable law, regulations and government-wide policies but is not classified under Executive Order 13526.

4.5. Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

4.6. Correspondence. The government singularly identifies each agreement with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The government issued contract number is to be referenced on all official communication starting upon notice of award.

4.7. Post Award Conference. The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

4.8. Records. All records created and received by the contractor in the performance of this agreement shall be maintained and readily accessible. Records shall remain the property of the government.

4.9. Hazardous Materials.

(1) Prior to use, the contractor shall provide the Base Hazardous Material Pharmacy, through the

CO, a list of all hazardous materials the contractor brings onto government property and shall submit and

AF Form 3952 along with a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in

OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

(2) Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

(3) The contractor shall ensure that all contractor employees complete the local Air Force

Hazardous Communication, HAZMart, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained on base and complete

MSDSs immediately upon receipt of new chemicals, products, or materials.

4.10. Inclement Weather. If the base closes due to inclement weather, the contractor will be released, by the installation commander, with the general population of the base at no changes to the approved price list. The contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

4.12. No Smoking Policy. There is an Air Force Policy of NO SMOKING in any Government vehicle, building, or nearby any building, in accordance with AFI 40.102, Tobacco Free Living.

Appendix 1

Building 1643