Statement_of_Work_1090.pdf

SHOP-PR-24-001090 Version 1.0 Page 1

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

STATEMENT OF WORK

Delivery and Installation of a 60 Foot Self Supporting

Communications Tower and HF Log Periodic

Antenna

For the

Operational Technology Division

Statement of Work

06/25/2024

SHOP-PR-24-001090 Version 1.0 Page 2

1 Scope

The contractor shall provide installation services for the Federal Bureau of Investigation (FBI) Operational

Technology Division’s (OTD) Radio Engineering Unit (REU) at an FBI location near Quantico, Virginia.

This is a contract to provide and install a 60 foot aluminum Antenna Products Tower with Antenna Products

Model LPH-1A antenna, Hinge Base with Winch, Rotator, rotator control cabling and controller; including the foundation and grounding system. The contractor shall provide parts and services for the installation as depicted below.

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herin. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the government.

1.1 Description of Services/Introduction

The objective of this contract is to procure services to install a new 60-foot communications tower.

When the contractor provides installation, configuration, or integration services for equipment and software pursuant to this contract, the contractor shall not install, configure, or integrate the equipment and software in a way that reduces the level of conformance with the applicable Revised

508 Standards.

The Contractor shall provide services to the foundation, and tie(s) to exiting site ground system as well as the installation of Log Period antenna, Hinge Base with Winch, rotator, coaxial cable connectors, coaxial cable, rotator control cable, and rotator controller. The 60 foot tower shall include professional Engineer certified tower profile and foundation drawings. The foundation of the new tower is to be constructed outside and adjacent to the existing fence and adjacent to an existing 55 foot Rohn tower. The Contractor shall create a trench with sand cushion, lay the coaxial and control cable, and apply another layer of sand cushion, followed by covering the trench with excavated material.

1.2 Background

The site is located on FBI land near Independent Hill, VA on the north side of and within the confines of USMC Base Quantico. The site is not accessible to the public. Escort by FBI personnel is required for site access from the public road. Access from public road to FBI tower site is via mostly level asphalt road.

2 Applicable Documents

None.

3 Requirements

Tower Materials must include:

• Complete 60 foot tower aluminum and hardware

• Hinge Base with Winch/cable

• Rotator, Rotator Control Cable, Rotator Controller

• LPH-1A Antenna

• 7/8 inch diameter Air Dielectric Coaxial Cable and coaxial Connectors

• Coaxial cable Dehydrator

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• P.E. certified tower profile and foundation drawings

• Final erection drawings

Work performed must include:

• Provide all supervision, labor, equipment, travel expenses, materials, and concrete foundation to install 60 foot self-supporting tower, grounding, and foundation designed to meet or exceed TIA-

222-H standard at Quantico, Virginia.

• Install tower ground ring and make connection to existing building ground system.

• Install antenna feedlines from communications shelter to 60 foot tower.

• Provide tower profile and foundation drawings.

• Install one Antenna Products model LPH-1A antenna and Rotator on the tower top, 7/8 inch coaxial cabling with type “N” connectors, Rotator Control cable, and Rotator Controller.

4 Key Personnel

The offeror shall ensure the personnel providing the labor hours possess the knowledge, skills, and ability necessary to address the applicable standards and work defined in this contract and shall provide supporting documentation upon request. All personnel must be licensed, bonded, and insured to provide the work depicted.

5 Place of Performance

The place of performance will be at FBI site near Quantico, Virginia, nearest Independent Hill, Virginia, located at 38-37-29.3N, 77-27-14W.

6 Deliverables

The Government anticipates installations being performed before September 1st, 2024. Dates may be adjusted by the Contracting Officer Representative (COR).

Installation of the equipment must be completed no later than September 1st, 2024. The installation will not be accepted until onsite DOJ representatives have fully tested and approved the installation. The government will test power to the radios, proper power levels, receive levels, and connectivity. The contractor is encouraged to complete installation ahead fo schedule. The contractor shall remain onsite and schedule no additional work until the government has tested the site to its satisfaction.

7 Electronic Invoicing Requirements

The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the

Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

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Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business

POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business

POC in SAM.gov will receive two emails from IPP Customer Support

(ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the

User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

• Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

• For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

8 Government Furnished Equipment or Information

There is no government furnished equipment for this procurement. The government shall provide and require government personnel on site at all times in order for work to be performed. At any such time the

Version 1.0 Page 5 government cannot provide government personnel on site, no vendor work can be performed. Contractor will not be able to gain site access unless government personnel are available and on site.

9 Personnel Availability

The Contractor’s normal workday will typically be within the hours of 6:00 a.m. and 6:00 p.m. Core work hours are 8:00 a.m. through 4:00 p.m. Flexibility within the normal workday shall be coordinated with the

COR.

10 Security Requirements

The site is located near Independent Hill, VA on the north side of and within the confines of USMC Base

Quantico. The site is not accessible to the public. Escort by FBI personnel is required for site access from the public road.

11 Government Representatives

The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

12 Travel and Other Direct Costs

Other Direct Costs (ODCs) are not authorized. Prior to purchasing ODCs, approval must be obtained by the Contracting Officer.

13 Invoicing Procedures

Invoices shall be submitted per instructions on the government purchase order. A copy of all invoices shall also be emailed to the Contracting Officer and COR.

A proper invoice shall include the following information:

• Name and address of the Contractor

• Invoice date and invoice number. Invoice numbering should begin at 01 and be consecutively numbered thereafter. (The Contractor should date invoices as close as possible to the date of mailing or transmission.)

• Contract number, Task Order number, contract line item number and, if applicable, an order number

• Description, quantity, unit of measure, unit price and extended price of the items delivered

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• Shipping number and date of shipment including the bill of lading number and weight of shipment if shipped Government bill of lading

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, and phone number of person to notify in event of defective invoice

• Electronic Funds Transfer (ETF) banking information

• Contractor’s First/Last Name, Number of Hours, Labor Category, Total number of hours (items can be in any order), Cumulative Number of Hours to date

• Taxpayer Identification Number (TIN). (The Contractor shall include its TIN on the invoice only if required elsewhere in this Contract)

The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Bureau reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

Payment will be made by the FBI’s Commercial Payment Unit in accordance with the Prompt Payment

Act, FAR clause 52.232-25 (OCT 2003) upon the COR’s (or designee) certification of receipt of services and the CO final authorization for payment.

14 Instructions to Offerors

Quotes shall be submitted in Volumes designated A-Price and B-Technical

Volume A-Price Quote shall include all price quote information. It has no page limit. Electronic submissions must be compatible with Microsoft Office 365

Volume B-Technica1 Quote shall include Section 2 - Requirements/Specifications

1. Explanation of the Offeror's capabilities, methods/techniques to address all requirements/tasks listed in the SOW. Each bullet and requirements within each section shall be addressed.

2. Provide a detailed plan for ensuring the Government's daily schedule in Section 3 will be met.

This includes how many days the plan will take to execute, including the Friday of departure.

Simply stating that the contractor will meet the scheduled timeline is not acceptable.

3. Provide list of all subcontractors.

4. Verify required certifications.

The Quote is limited to 7 pages. Electronic submissions must be compatible with Microsoft Office

365 and shall be in 12-point Times New Roman font.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Electronic submission is the only acceptable method of submission. All information should be

UNCLASSIFIED. Any company proprietary information should be marked as such.

Respondents should identify their company name, address, CAGE Code, Unique ID, UEID, email, telephone number, and a name and telephone number of a point of contact having the authority and the knowledge to clarify responses with government representatives.

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The UEID # will be validated in sam.gov, for which vendors shall be active to receive an award. Any responses received after the required submission time are considered late and shall not be reviewed or considered for award.

All proposals shall be emailed to Katie McDaniels at krmcdaniels@fbi.gov

15 Basis of Award

15.1 Evaluation Criteria

The Government intends to select an Offeror for acquisition award based on a “Lowest Price

Technically Acceptable” (LPTA) method according to the following:

A. Price Factor

B. Technical Factor (Technically Acceptable/Technically Unacceptable)

The Government reserves the right to award based upon initial quotes without discussions. Offerors are to submit their best offers in the initial quote.

A. Price Factor

The Government will evaluate the total proposed price. In addition, this evaluation will include an assessment of the Offeror’s quote for completeness and reasonableness.

B. Technical Factor

This factor is used to evaluate the proposed solution (this includes identifying all subcontractors), approach, and planned schedule for accomplishing all efforts required in fulfillment of the RFQ. The Offeror shall identify their plan for ensuring the Government’s daily installation schedule identified in Section 6 is met. This includes how many days the plan will take to execute, including the Friday of departure. Simply stating that the contractor will meet the scheduled timeline is not acceptable.

15.2 Rating Methodology

Proposals will be evaluated as follows:

Price Factor (Lowest Price):

The Government will evaluate the total proposed price. In addition, this evaluation will include an assessment of the Offeror’s quote for completeness and reasonableness.

Completeness: Is the Offeror’s price quote complete?

The price proposals will be evaluated for completeness by assessing the responsiveness of the Offeror in providing proposed prices of the Commercial Item.

Price quotes that do not provide quoted prices of all the Commercial Items will be deemed incomplete and will no longer be considered for award.

Reasonableness: Is the Offeror’s price reasonable?

The government will review pricing to determine it’s reasonable and within current market conditions; labor rates in accordance with the IDIQ contract and the proposed labor mix is fair, reasonable and within current market conditions.

Technical Factor: Each Offeror will be graded either mailto:krmcdaniels@fbi.gov

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“Technically Acceptable:” The Offeror demonstrates they can deliver each of the required products and services identified in the SOW, including each of the special terms and conditions provided.

“Technically Unacceptable:” The Offeror failed to demonstrate that they can deliver each of the required products and services enumerated in this RFQ, including each of the special terms and conditions provided.

The Government will incur no costs associated with the preparation of this quote.

16 Process Schedule

16.1 Response Deadline & Delivery Instructions

The due date for responses to this SOW, referred to as the SOW Package which contains both technical and price quotes, shall be submitted, on or before 12:00pm Eastern Time, on July

2nd, 2024. Responses shall be submitted via electronic submission to Katie McDaniels at krmcdaniels@fbi.gov. All Responses must be marked as follows: "Response to SOW- 1090 HF

Offsite Tower Replacement”. ALL QUOTES MUST BE VALID FOR 30 DAYS.

16.2 Questions

If you have questions regarding this requirement, please submit your inquiries via email no later than 12:00 PM Eastern Time on June 28th, 2024, to krmcdaniels@fbi.gov. All questions must be submitted in writing.