Statement_of_Work_1.docx

Statement of Work (SOW) Crane Inspection and Load Testing

1.01 BACKGROUND

The Central California Area Office of the Bureau of Reclamation necessitates an annual inspection of cranes and hoisting equipment. The inspection and quadrennial load testing requirements apply to nine land-based cranes and two mobile cranes. The types of cranes include gantry cranes, bridge cranes, monorail hoists, mobile cranes, and truck-mounted boom cranes. Occasionally, assistance may be required to perform repairs and restore crane service.

1.02 SCOPE

Each crane is to undergo a thorough inspection, functional testing of all systems, and maintenance as specified in this Statement of Work (SOW). A qualified and authorized crane inspector will issue an Inspection Certificate upon completion.

The Contractor will coordinate crane access with the Contracting Officer Representative (COR) or On-site Government Representative (OGR). The Contractor is also responsible for providing test weights for all load tests.

The Contractor is expected to develop and submit a Crane Management Work Plan and Schedule. This plan should detail the work on each crane and a schedule for current and future inspections, certifications, load testing, corrective work orders, and emergency repairs of the CCAO Crane Inventory.

1.03 OBJECTIVE

1. Conduct a comprehensive inspection of CCAO cranes and hoists in compliance with ASME and OSHA standards.

2. Successfully load/proof test CCAO cranes and provide test reports as evidence of successful load testing.

3. Check and calibrate the load cell of each hoist on the Folsom Dam 140T crane, concurrent with the load testing.

4. Complete all on-site work and submit test and certification reports within five business days following successful load tests.

5. Perform necessary repairs for CCAO cranes, including wire rope replacement, motor repairs, control adjustments, brake maintenance, and load cell recalibration.

1.04 TYPE OF CONTRACT

The government intends to award a firm-fixed-price service contract, with the possibility of yearly extensions.

Period of Performance: The contract’s performance period is one year, starting from the award date (March 1, 2024 – February 28, 2025). The contract includes options for four additional years, ending on February 28, 2029.

1.05 ADMINISTRATIVE REQUIREMENTS

The Contracting Officer’s Representative (COR), appointed at the time of award, will administer this contract. The Contractor should coordinate work and communication through the Contracting Officer’s Representative. The Contractor is responsible for performing the crane inspection and maintenance as outlined under Part 2 Technical Requirements. The Contractor must provide a point of contact, including name, title, and telephone number, for the government to schedule crane inspections and discuss work under this contract during normal working hours.

Contractor Qualifications:

The Contractor must provide documentation demonstrating their qualifications to inspect cranes as per 29 CFR 1910, 1926 Subpart CC, and the applicable ANSI/ASME standards. This includes the ability to inspect, test, and issue certification documents for land-based cranes and hoists.

The Lead Field Technician must have a minimum of 2,000 hours of crane inspection experience, along with classroom training for Crane Inspection provided by a recognized crane training agency within the previous 24 months.

The Contractor must provide only qualified and experienced crane operators, riggers, and crane service technicians to perform the work. Recent training certificates for rigging and crane operation are required.

1.06 SCHEDULE AND WORKING HOURS

The Contractor will receive a minimum of 15 working days’ notice prior to the required date of a crane inspection. The Contractor is expected to provide a field crew to perform the crane inspection as scheduled by the government.

The Contractor’s work hours are from 7:30 AM to 4:00 PM, Monday through Friday.

Work will not be performed on recognized federal holidays or during declared national, state, or local emergencies.

Recognized Holidays:

Juneteenth

1.07 LOCATION OF WORK

The cranes requiring inspection are located at power plants and dams within Sacramento County, CA, with the exception of the New Melones Power Plant in Calaveras County, CA.

The Contractor should incorporate travel and lodging expenses into the cost of performing the crane inspections. This should also include the logistics and cost of delivering a man lift and/or scissor lift to each location as required.

The Contractor should consider the cost of test weights and the time required to fill and empty water weights, assemble and disassemble concrete weights, and transport steel weights.

The Contractor Field Crew should initially report to the Central California Area Office located at 7794 Folsom Dam Road, Folsom, CA 95630, unless directed otherwise by the Contracting Officer’s Representative.

The Contractor Field Crew should report to the Nimbus Powerplant located near 1901 Hazel Ave, Gold River, CA 95670 and the New Melones Powerplant located near 16805 Peoria Flat Road, Jamestown CA 95327 as directed by the Contracting Officer’s Representative.

1.08 CRANES TO BE INSPECTED AND MAINTAINED

The following cranes require inspection:

1.09 SAFETY

1. The Contractor is required to perform the work in compliance with the applicable Federal OSHA standards.

2. Before commencing field work, Contractor field personnel must attend a 30-minute Hazardous Energy Control training session provided by the government. This training is valid for twelve months.

3. A Special Work Permit issued by the government is required for work involving Lockout/Tagout (LOTO). The Contractor’s Lead Field Technician must sign this permit.

1.10 SECURITY

1. The work will be performed at a secure government facility.

2. Contractor employees working in the field must provide current photo identification at each scheduled field visit for security purposes. They will be issued a contractor badge that must be displayed throughout the duration of the work performed on site.

3. Contractor employees are only permitted to work in the areas confined by the operation of the crane being inspected.

1.11 SUPPLIED BY THE GOVERNMENT

Utilities:

1. Power at 120 Volts off a single 20 Amp circuit is available at some, but not all, crane locations.

2. Compressed air at 90 psi and 10 CFM is available at some, but not all, crane locations.

3. No potable water is available.

4. Toilet and washroom facilities are not available at all crane locations.

Test Weights: The New Melones Powerplant has a 375 Ton concrete test weight apparatus located near the facility that may be used for load testing at the site. Drawings and assembly information are available upon request.

PART 2 TECHNICAL REQUIREMENTS

2.01 DOCUMENTATION

Inspection Qualifications and Standards

1. As a federal facility, crane inspections must comply with US Department of Labor OSHA and applicable ANSI/ASME standards, not CAL-OSHA standards.

2. The government prefers that the Contractor inspects each crane following the latest edition of the Standards and Guidelines for Professional Services Performed on Overhead and Traveling Cranes and Associated Hoisting Equipment Publication No. 78 by the Crane Manufacturers Association of America, Incorporated. Alternatively, the Contractor can provide documentation demonstrating the use of an equivalent inspection standard.

3. The Contractor must provide the Crane Inspection Certificate Template intended for documenting each crane’s inspection certificate. The government will review this Certificate Template and provide appropriate comments.

4. The Crane Inspection Certificate Template must clearly state what the inspector is certifying, what has been inspected, and what standards have been applied.

2.02 WORK TO BE PERFORMED

The Contractor is required to provide all labor, tools, special tools, man lifts, safety equipment, and consumable materials, including cleaning products, spray lubricants, and grease, necessary to complete the work.

A crane load test may coincide with the annual crane inspection. In such instances, the Contractor must use test weights and rigging to perform an operational test of the crane under full load.

With government approval, the Contractor is expected to perform crane maintenance and repair within the scope specified in this Statement of Work. If maintenance cannot be completed during a site visit coinciding with inspection, the work must be authorized by the Contracting Officer and then coordinated, planned, and scheduled with the COR. Completion should occur within the next 365 days, depending on the impact of continued operation.

2.03 CRANE INSPECTION

Inspection Qualifications and Standards: The government recognizes the Standards and Guidelines for Professional Services Performed on Overhead and Traveling Cranes and Associated Hoisting Equipment Publication No. 78 by the Crane Manufacturers Association of America, Incorporated as the industry standard for crane inspection. The Contractor should inspect the crane following the latest edition of CMMA Publication No. 78, or an equivalent inspection standard developed and provided by the Contractor. The Contractor must provide sufficient documentation to demonstrate adherence to a similar crane inspection standard.

The crane inspection requirement under this contract involves inspecting and functionally operating all the electrical and mechanical systems and safety devices. The Contractor must report whether these systems and devices are working as intended by the original equipment manufacturer (OEM).

The Contractor must functionally test all mechanical and electrical systems through their full range of operation. The hoists should be functionally tested without load to verify the proper operation of controls and verify settings of limit switches.

The crane inspection should include, but not be limited to, the items listed below:

MINIMUM ITEMS TO BE INSPECTED FOR FIXED CRANES AND HOISTS

1. Safety Devices

2. Warning Labels and Devices

3. Guards and Enclosures

4. Travel Limits a. Main Hoist over hoist limit switch b. Auxiliary Hoist over hoist limit switch c. Trolley Travel limit switches

5. Emergency Stop

6. Hook latches

7. Electrical Systems a. Main Disconnect b. Conductors and Collectors c. Wiring and Conduit d. Speed Controls e. Contactors f. Resistors g. Motors

8. Crane Controls a. Crane and Trolley Travel Controls b. Hoist and Lowering Controls

9. Mechanical Systems a. Gearboxes and lubrication b. Shafts and couplings c. Bearings and seals d. Sheaves and assemblies e. Wire Rope Drums f. Hoist Blocks g. Hooks and bearings h. Wheel assemblies and wheel wear patterns

10. Braking Systems a. Trolley Brakes b. Hoist Brakes c. Crane drive brake

11. Structural Components a. Crane beams and supporting structures b. Trolley frame and supporting structures c. Trolley tracking and dimensionally square d. Crane rails e. Trolley rails f. Bumper stops Inspection Reports: The Contractor must provide a preliminary crane inspection report within five business days after the completion of the crane inspection.

Deficiency Reports:

1. The Contractor must provide a preliminary crane deficiency report within five business days after the completion of the crane inspection.

2. The deficiency report should contain two separate lists. The first list should describe deficiencies that require correction for the inspector/examiner to certify that the crane is operating within the crane manufacturer’s original configuration or within the applicable industry standards. The second list should describe recommendations that are maintenance items and do not render the crane unsafe to operate under applicable laws and regulations.

3. Deficiencies deemed significant enough by the inspector/examiner to render the crane inoperable should be justified, citing relevant and applicable standards.

Final Report and Crane Inspection Certificate

1. A final report and crane inspection certificate should be prepared and submitted within ten business days after the completion of work for each crane.

2. The final report should include inspection reports, deficiency reports, details of repairs and adjustments, load test details and results (if performed), and a Certificate of Inspection signed by a qualified inspector.

2.04 CRANE MAINTENANCE

1. Component Cleaning and Lubrication: Clean all mechanical and electro-mechanical components as necessary to facilitate a comprehensive inspection. Apply lubrication where needed to ensure optimal operation.

2. Inspection-Driven Adjustments: Following the crane inspection, make necessary adjustments to both electrical and mechanical components to align with OEM specifications or crane industry standards. For cranes with dual trolleys, speed controller adjustments for each hoist may be necessary and are considered part of crane maintenance. This section’s intended adjustments include tightening loose fasteners, realigning components, calibrating limit switches, adjusting brakes, and other similar activities.

3. Trolley Rails:

a. Conduct a visual inspection of trolley rails for signs of excessive wear, deflection, movement, or misalignment.

b. Ensure trolley rails are straight, level, and parallel within a tolerance of 0.125 inches every 20 feet. The Contractor is expected to measure and report rail alignment diligently.

c. Examine all trolley rail clamps and fasteners. Tighten any loose fasteners and replace any necessary hardware.

4. Crane Rails:

a. Visually inspect crane rails for signs of excessive wear, deflection, movement, or misalignment.

b. Ensure crane rails are straight, level, and parallel within a tolerance of 0.25 inches every 100 feet. The Contractor is expected to measure and report rail alignment diligently.

c. Check all rail clamps and fasteners. Tighten any loose fasteners and replace any necessary hardware.

5. Monorail Crane Beam Inspection:

a. Visually inspect monorail beam flanges for signs of excessive wear and deflection.

b. Ensure monorail beam flanges are straight and level within a tolerance of 0.25 inches every 100 feet. The Contractor is expected to measure and report wear and deflection of the monorail beam.

6. Ropes

a. Visually inspect ropes for signs of excessive wear, broken strands, and proper reeving.

b. The Contractor is expected to ensure ropes are properly lubricated.

2.05 REPAIRS

1. The Contractor is required to provide a detailed proposal outlining the necessary repairs for any identified deficiencies. Upon approval by the Contracting Officer (CO), the Contractor shall proceed with the repairs and any subsequent retesting in accordance with ASME B30 standards.

2. In the event of a rope replacement, the Contractor shall:

a. Remove the existing ropes. Prior to the installation of new ropes, clean drums, blocks, hooks, etc., to remove grease, dirt, and debris. Conduct an inspection of all sheaves and bearings for damage and proper operation.

b. Inspect crane hooks in compliance with ASME B30.10. Examine block sheaves and bearings. Measure the hook throat opening and other key parameters to establish baseline data for future inspections. If available, compare these measurements with manufacturer data. Submit findings for this item (6.3.B), and provide baseline measurements on a manufacturer drawing or sketch indicating the key baseline dimensions for future reference.

c. Re-lubricate hook(s) and block(s) as necessary, and reuse them to maintain existing configurations.

d. Reeve and terminate rope(s) in a manner identical to existing installations.

e. Hang a light weight (10% of rated load) on the rope to allow proper set-in of the rope and associated equipment. This ensures the rope and associated equipment are properly aligned.

2.06 LOAD TESTING

Quadrennial Inspection: Conduct a quadrennial inspection while the crane is load tested to 100 – 125% of its rated capacity. Perform all operational movements in accordance with ASME B30.2, Section 2-2.3.2.

Test and Certification Report: Upon completion of all work, provide a comprehensive test and certification report.

Load Testing Weights: The Contractor is responsible for supplying all weights necessary for load testing.

Water Weights: If the Contractor chooses to use water weights, they must supply all water bags for load testing and pumps for filling the bags.

Power Plant Approval: If water weights are used around power plants, approval and a mitigation plan will be required.

Mussel-Free Certification: The Contractor must ensure and provide documentation that the water weight bags are free of mussels.

Load Test Schedule