Statement Of Work - 01.pdf

SOL NO. 12456820Q0023

HAZ-MAT DISPOSAL SERVICE

PINEVILLE, LA

ATTACHMENT 01

CHEMICAL REDUCTION

HAZ-MAT DISPOSAL SERVICE CONTRACT

SRS-UNIT 4704

STATEMENT OF WORK

Description of Project Area

SRS – Unit #4704 located at the Kisatchie National Forest Supervisor’s Office in Pineville, LA has excess chemicals spread out in 3 different Labs and Buildings.

Scope of Work

The project consists of: (1) packaging up of all inventoried excess chemicals / hazardous materials, (2) creating a uniform hazardous materials waste manifest, (3) transporting of chemicals to disposal facility, and (4) providing Forest Service with final manifest.

The contractor shall furnish all labor, materials, equipment, supervision, sampling, and transportation necessary to (1) perform packaging, transport and dispose of inventoried excess chemicals / hazardous materials in accordance with federal, state and local laws, regulations and ordinances.

Note: The Unit location has an EPA ID #LAR000101358 and is classified as a Very Small Quantity Generator (VSQGs).

Site Characterization

Commercial type Facility with Elevators and Loading Dock.

Location

Is at the Kisatchie National Forest Supervisor’s Office:

2500 Shreveport Hwy., Pineville, LA 71360

Contract Administration

Before beginning work, the Local Haz-mat Coordinator (William Shepherd) will meet with the Contractor, along with the Forest Service Contracting Officer Representative (COR) (virtually).

The meeting will be held at a time and place mutually agreeable to the Contractor and the Forest Service. The contract documents, the scope of the contract and the proposed work schedule will be thoroughly discussed to promote a better understanding between the Contractor and the Forest Service. The Contractor shall name and assign a responsible person as Project Manager and describe the extent of their authorities on the contract. He/ She shall maintain a project file to contain all correspondences and criteria pertinent to this project. During the process of the work, the Contractor shall confer with COR, as required, to assure approval of the work completed.

Time of Performance

Within 30 days of award and completed within 30 days of starting project.

Government Furnished Property

The Government will provide power, water and restroom facilities for the Contractor’s use. The Contractor is responsible for providing all other utility needs during this project.

Parking, Storage and Security

The Contractor shall coordinate parking of Contractor’s vehicles and temporary storage of equipment and hazardous materials with the Contracting Officer. Security for the Contractor's equipment and supplies shall be the sole responsibility of the Contractor.

Public Access Prevention

In addition to the restrictions of personnel from hazardous materials packaging areas required by regulation. The Contractor will ensure that any visitors or unauthorized personnel do not enter work area during packaging.

Fees

The Contractor shall, without additional expense to the Government, pay all Federal, State, County and Municipal fees applicable to the performance of the work.

TECHNICAL SPECIFICATIONS

Description

The project consists of: (1) packaging up of all inventoried excess chemicals / hazardous materials, (2) creating a uniform hazardous materials waste manifest, (3) transporting of chemicals to disposal facility, and (4) providing Forest Service with final manifest.

The contractor shall furnish all labor, materials, equipment, supervision, sampling, and transportation necessary to (1) perform packaging, transport and dispose of inventoried excess chemicals / hazardous materials in accordance with federal, state and local laws, regulations and ordinances.

Note: The Unit location has an EPA ID #LAR000101358 and is classified as a Very Small Quantity Generator (VSQGs).

C.2-2 Applicable Codes and Regulations

The Contractor shall comply with all applicable Federal, State, interstate and local laws, environmental regulations, and requirements. This includes, but is not limited to, compliance with the National Contingency Plan (NCP), the Resource Conservation and Recovery Act (RCRA); the Comprehensive Environmental Restoration Compensation and Liability Act (CERCLA), 40 CFR Chapter 1, the Local Health and Safety Code; Department of Transportation (DOT) and Environmental Protection Agency (EPA). The duty of the Contractor to comply with all current applicable laws, regulations and requirements takes precedence over any other duty or task described herein. Therefore, in the event that subsequent legislation or regulations conflict with prescribed procedures contained in this contract, said changes shall take precedence.

All work submitted and performed by the Contractor may be subject to the review and approval of EPA and/or the appropriate State regulatory agency. Therefore, it is the responsibility of the Contractor to contact the appropriate regulatory agency(s) to determine their requirements for each individual project. The Contractor will be responsible for submitting reports to regulatory agencies unless other arrangements are approved by the Contracting Officer’s Representative (COR). It is the Contractor’s responsibility to find out from the regulatory agency(s) which guidance materials are current and applicable.

The Contractor shall, without additional expense to the Forest Service, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State and local laws, codes, and regulations in connection with the execution of the work. This includes ensuring project related hazardous or toxic wastes are sent to licensed, permitted, and approved disposal sites. The Forest Service will obtain, as necessary, the required temporary EPA Identification Number for chemical disposal activities.

All work shall comply with the applicable requirements of federal (29 CFR) and state (Title 8 CCR) OSHA. All work shall comply with applicable state and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent shall apply.

Contractor Qualifications and Licenses

Contractor must possess the certification listed below. All required certification must be current at time of contract award. This list is not all inclusive and is subject to change as new Federal, State and local laws and regulations are implemented and existing Federal, State and local laws are revised.

Hazardous Waste Transportation. Contractors transporting hazardous waste must be registered. Follow all statutory requirements governing hazardous waste transportation in

Louisiana. These requirements require any person who transports hazardous waste in a vehicle to have a valid registration issued by DOT in his or her possession while transporting the hazardous waste.

Hazardous Waste Operations (HAZWOPER). Contractor shall maintain current 40 hour HAZWOPER certification.

Permits

The Contractor shall obtain all special permits and licenses and give all notices required for the performance and completion of the packaging, transporting and disposing of Inventoried Excess Chemicals To prevent delays in the accomplishing the work identified in this Statement of Work, the Contractor shall review the list of all Inventoried Chemicals, the quantities and the Hazards.

C.2-5 Notifications and Inspections

The Contractor shall be responsible for completing all notifications required to perform the activities covered in this Statement of Work.

The Contractor shall be responsible for scheduling all required inspections within the timeframe specified to prevent delays in accomplishing the activities covered in this Statement of Work.

C.2-6 Health and Safety Plan

The Contractor shall perform all operations in a prudent, conscientious, safe and professional manner. At a minimum, the Contractor’s personnel and equipment shall comply with applicable Federal, state, and local laws, safety and health regulations and procedures, as well as Forest Service regulations, rules and procedures. The Contractor shall ensure that its agents, employees and subcontractors perform in a safe manner. The Contractor shall ensure that all personnel involved in handling hazardous materials/waste and conducting emergency response and chemical package and transporting activities are trained in the level of expertise required for the proper performance of the work activities.

Contractor Caused Spills and Releases

The Contractor is solely responsible for any and all spills or leaks and subsequent clean up that may be required during the performance of this contract which occur as a result of or are contributed to by the actions of its agents, employees, or subcontractors. The Contractor agrees to clean up such spills or leaks to the satisfaction of the Forest Service and in a manner that complies with applicable Federal, state, and local laws and regulations. The clean up shall be at no cost to the Forest Service. The contractor shall provide spill response materials including, but not limited to, containers, shovels and personal protective equipment. Spill response materials shall be available at all times in which hazardous materials and hazardous wastes are being handled or transported. Spill response materials shall be compatible with the type of material being handled or transported.

The contractor shall report all such spills or leaks, regardless of their quantity, to the Forest Service immediately upon discovery. A written follow-up report shall be submitted to the Forest Service no later than 24 hours after the initial telephonic report. The written report shall be in narrative form and as a minimum include the following:

Description of the item spilled (including identity, quantity, manifest no., etc).

Whether amount spilled is EPA/state reportable, and if so whether it was reported, and to whom.

Exact time and location of spill including a description of the area involved.

Containment procedures initiated.

Summary of any communications contractor has with press, Federal, state and local regulatory agencies and officials, or Forest Service officials.

Upon completion of the clean-up activities for contractor caused spills and releases, the contractor shall submit a final clean-up certification report to the Forest Service. The report shall include a description of clean-up procedures employed at the site, the final disposition and disposal location of spill residue. Include also copies of all spill related cleanup and closure documentation and correspondence from the regulatory agencies.

Utilities

Utility disconnect(s) shall be performed in conformance with the policies and procedures of the serving utility company. The Applicant shall maintain all certificates of compliance associated with utility company disconnects. These releases shall state that their respective service connections and appropriate equipment have been removed, sealed and/or plugged in a safe manner.

Packaging and Container Marking

The contractor shall package, mark, label and load all items in such a manner that all applicable Federal, state and local EPA and DOT regulations are met. Packaging, shipping names, marking, labeling, placarding, etc., under the terms of this contract will be in accordance with 49 CFR and 40 CFR. All hazardous waste containers shall be labeled in accordance with the requirements of 40 CFR Part 262, Subpart C, Part 264, Subpart I and Part 265, Subpart I and California CCR, Title 22, Division 4.5. If items must be repackaged for proper shipment the contractor shall perform such repackaging and furnish all required materials. When repackaging is necessary, the contractor shall be responsible for disposal of the original container and placarding in a manner that complies with all applicable federal, state, and local EPA and DOT regulations. The Contractor shall also provide and affix the appropriate placards to each vehicle prior to leaving specific project sites.

The Contractor shall ensure that all containers used for the packaging and repackaging of hazardous wastes are compatible with the materials they will hold. The Contractor is also responsible for ensuring that the containers they provide for the management of wastes comply with the requirements of 40 and 49 CFR and applicable state and local regulations.

If the Contractor elects to package compatible items in the same container, then the contractor must provide an all-inclusive packing list showing each item and its respective quantity. This list shall be placed outside the outermost container. A copy of the packing list must be attached to the manifest.

The Contractor is responsible for ensuring that all contaminated media (soil, water, etc.) are placed into the appropriate containers in compliance with applicable Federal and State environmental laws and regulations.

Manifesting

A uniform hazardous waste manifest is required for the removal of regulated hazardous wastes from National Forest Lands under this contract. Manifests and land disposal restriction notifications will be prepared by the Contractor in accordance with 40 CFR Part 262 Subpart B, Part 263 Subpart B, Part 264 Subpart E, Part 265 Subpart E and Part 268 as well as California CCR, Title 22, Division 4.5. A Forest Service representative shall sign the manifests as the generator. The Contractor shall review all manifests for completeness and accuracy prior to presenting them to the Forest Service for signature.

Completed copies of all manifests shall be furnished to the Forest Service office whose address appears on the manifests, as well as submitted as attachments to all invoices. Manifests shall be submitted in such a manner as to comply with the timeliness prescribed by the state and EPA regulations. Each manifest, as well as all other documentation required herein shall be clearly and distinctly marked with the contract number and delivery order number as applicable. If blocks are not provided, the contract and delivery order information shall be placed in the upper right hand corner of each document.

Transporters

For all hazardous wastes transported under this contract, the Contractor shall present at time of offer, all applicable state waste hauler licenses and hauler numbers. Only experienced, licensed, transporters shall be used to haul hazardous wastes under this contract. The Contractor shall also provide and affix appropriate placards to each vehicle prior to leaving Forest Service premises and ensure that all EPA, DOT and State transporter requirements are met.

The contractor will comply with, and ensure that all applicable subcontractors comply with, all requirements of 49 CFR 100-199, regarding waste transportation under this contract. Complete compliance with these regulations shall include, but not be limited to, ensuring that emergency response information is carried on transport vehicles and maintained at facilities where hazardous materials are received, stored, or handled during transportation. Shipping papers will contain an emergency response telephone number supplied by the disposal contractor which is monitored 24 hours a day in order to provide immediate, detailed emergency information to personnel reacting to emergencies. Technical names will be included in the descriptions of materials reflected on shipping papers by "not otherwise specified" (n.o.s.) descriptions.

Off-Site Recycling and Treatment/Storage/Disposal Facilities

The Contractor shall identify each recycling and/or TSD facility, which may receive hazardous wastes under this contract. Each TSD facility must have, as a minimum; EPA RCRA permitted or state approval as a treatment or disposal facility and is in good standing with the regulatory community. The Contractor agrees that no facility other than those initially accepted by the Government in the award process will be used. The Forest Service on a case-by-case basis may accept additional TSD facilities.

In an effort to reduce the Region’s future liability for the wastes it generates, ALL wastes and contaminated media managed under this contract shall be sent to only those treatment/ storage/disposal facilities that are in compliance with EPA’s “Off-Site Rule” (40 CFR 300.400 on the U.S. Environmental Protection Agency’s “Off-Site Rule” list). The Contractor shall provide confirmation that the proposed off-site facility is Off-Site Rule compliant prior to the initiation of any shipment.

Proceeding with cleanup or removal work without Forest Contracting Officer approval will be at the Contractors expense.

Pre-work Meeting

Prior to commencement of work, a Pre-work Meeting will be held to discuss the Government's and Contractor's rights and obligations under the Contract. Those in attendance shall include the Contractor, Contracting Officer, Contracting Officer's Representatives (CORs), and other Forest Service personnel who may be involved in the administration of the Contract. Nothing said during the Meeting shall be construed to change the rights and/or obligations under the Contract.

Rather, any such change shall require a written order from the Contracting Officer.

Immediately following the Meeting (preferably on the same day) a Field Orientation will be conducted for the Contractor. It shall consist of site visits to the project area and suitable collection sites and is for the purpose of familiarizing the Contractor with these sites. The

Contractor may include in the Field Orientation his/her support staff, if any (i.e., staff involved in the design and/or implementation of the surveys).

Payments

No payment will be made for work not deemed acceptable. Unacceptable work includes, but is not limited to:

1. Not packaging all of the Inventoried Chemicals.

2. Not taking and disposing of all Inventoried Chemicals.

3. Not providing the Forest Service with a completed Uniform Hazardous Waste Manifest.

TECHNICAL SPECIFICATIONS

Supervision

Before work begins, the Contractor shall designate, in writing, a person to act during his/her absence. The Contractor shall specify in detail the authority delegated to this designated person.

Compliance with Technical Specifications and Accuracy of Data

With or without advance notice, the COR and/or his/her representative may accompany the Contractor during packaging to ensure that Contractor’s obligations are being met.

Changes to Contract

The Contracting Officer may at any time, by written order, and without notice to the sureties, if any, make changes to this contract including, but not limited to, the following:

1. Description of services to be performed.

2. Time of performance (e.g., hours of the day, days of the month, etc.).

DELIVERABLES

The Contractor shall deliver to the COR(s) the following:

1. Completed Uniform Hazardous Waste Manifest when all Inventoried Excess Chemicals have been packaged, transported and disposed.

COR: Charlie Gay Phone: 828-273-2674 Email: Charlie.Gay@usda.gov