Statement of Requirements - Magnetic Imager_Redacted.pdf

STATEMENT OF REQUIREMENTS (SOR)

Magnetic Imager

Part 1

GENERAL INFORMATION

1. INTRODUCTION: The United States Secret Service (USSS) Criminal Investigative Division (CID) provides forensic analysis of documents, including U.S. currency. The mission is to safeguard the U.S.

economy by authenticating U.S. currency and performing physical, optical, and chemical examinations on counterfeit U.S. currency. This is a non-personal services contract to provide one magnetic imager for the examination of U.S. currency. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the Government.

1.1 Background: The Counterfeit Forensic Section (CFS) needs to replace their current magnetic imager.

The magnetic imager is needed to analyze magnetic inks, specifically on U.S. currency. The magnetic imager will be utilized to perform non-destructive examination of both hard and soft magnetic inks.

1.2 Objective: The contractor shall provide one (1) magnetic imager to the CID at the USSS Headquarters building located at 950 H Street, NW, Washington, DC 20223. The contractor is delivering to a secure location; therefore, the delivery vehicle will need to undergo screening at a separate location in DC prior to delivery. The contractor shall provide the instrument and necessary parts in a timely and safe manner. The contractor shall also provide a minimum of one (1) day of training on the operation of the instrument to multiple users.

1.3 Scope: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide one (1) magnetic imager as defined in this Statement of Requirements (SOR) except for those items specified as Government furnished property and services. The instrument shall meet the following requirements:

MAJOR REQUIREMENTS

Minimum of one (1) year warranty after delivery and installation for all components of the system.

Necessary computer(s), monitor(s), and accessories for operation of the instrument and accompanying equipment in a non-network environment.

Software and hardware must operate using Windows 10 or newer.

All software and hardware shall be compatible with McAfee Anti-Virus.

The computer(s) must contain a minimum of one (1) USB port for the transfer of data.

INSTRUMENTAL REQUIREMENTS

The instrument shall be plug-and-play and include all necessary computer(s), controllers, magnetizers, accessories, etc. No additional fees for software use shall be instituted at a later date.

Magnetic fields produced by the instrument shall not be a health hazard to users, to include daily use for up to four hours.

If magnetic fields produced by the instrument are not safe for individuals with medical implants, such as a pacemaker, a sign shall be included with the instrument stating as such.

The instrument shall include a magnetic unit(s) for magnetization of each sample prior to analyzing the sample for hard magnetics.

The instrument shall be able to generate images in both soft magnetics (no magnetic field applied during imaging) and hard magnetics (magnetic field applied during imaging).

The instrument shall be able to generate both soft magnetic and hard magnetic images in less than three (3) minutes per sample.

The instrument shall hold currency in place during examination. Note: this includes both pristine “new” notes, soiled/torn/worn notes, as well as counterfeit notes of varying thicknesses.

The instrument shall be able to generate magnetic images for samples approximately 160mm x 70mm in size; however, a wide range of sizes is preferred.

Captured image resolution shall be clear enough to visualize printed text/images.

Must include ability to export images and data as a .jpeg, .tiff, csv, etc.

All parts shall be new.

The instrument shall be compatible with a standard power source and be operational in a standard lab environment.

The instrument shall be compatible with a benchtop and or desktop setting and not require a specialized lab bench/stand.

The instrument shall be able to be cleaned due to regular use in a reasonable amount of time (less than five minutes).

The instrument shall not require more than ten minutes of preparation in order to operate.

NECESSARY ADDITIONS TO BE INCLUDED IN THE PRICE

Installation.

Shipping and delivery within ninety (90) days of contract award.

Calibration standard(s). If calibration standards are not permanent, then standards shall be shipped to the USSS at minimum one (1) month prior to previous standards’ expiration dates until the instrument is five (5) years old.

One day of on-site training for up to 5 people.

OPTIONS TO BE INCLUDED IN THE PRICE

If all available software is not included in the price of the instrument, list the optional software separately in the quote.

Four additional years of coverage under a preventative maintenance agreement. The preventative maintenance agreement should cover all software and hardware necessary to utilize the magnetic imager and a minimum of one (1) preventative maintenance visit each calendar year. All associated costs with the preventative visit, to include travel-related costs, shall be included in the option.

1.4 Specific Tasks:

1.4.1 Deliver one (1) magnetic imager to . The contractor is

delivering to a secure location; therefore, the delivery vehicle will need to undergo screening at a separate location in DC prior to delivery.

1.4.2 The contractor shall provide all necessary paperwork for any contract personnel to obtain the appropriate access to the facility prior to their arrival on-site.

1.4.3 Install the magnetic imager and ensure its operability.

1.4.4 Provide training to all users of the magnetic imager.

1.4.5 The instrument shall be in working order during the full year of the warranty period, as well as during the optional years covered under a preventative maintenance agreement. If the instrument is not in working order, and not repaired within ten (10) business days after a request to the manufacturer is made, then the warranty period/preventative maintenance period shall be extended by the number of days the instrument is inoperable. As an alternative, a loaner magnetic imager would be an acceptable alternative while the instrument is out of order.

1.4.6 Each year under a preventative maintenance agreement, the magnetic imager shall be cleaned and verified to be in full-working order; any necessary calibration(s) shall be performed. Documentation of any maintenance performed shall be provided upon completion.

shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO). The POC or alternate shall have full authority to act for the contractor on all contract matters.

1.5.8 Contractor Travel: Contractor(s) will be required to travel to the USSS CFS Laboratory in Washington, DC. All travel expenses must be included in the initial firm fixed price. No additional travel expenses will be reimbursed.

1.5.9 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.10 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The contractor shall notify the CO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the CO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the CO and in the event the CO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the CO may affect other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6 Section 508 Requirements: Section 508 of the Rehabilitation Act (classified to 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Appendixes A, C & D, and available at https://www.ecfr.gov/cgi-bin/text-idx?SID=e1c6735e25593339a9db63534259d8ec&mc=true&node=pt36.3.1194&rgn=div5. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards. ICT includes IT and other equipment.

Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the CO and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018, and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018, or any successor publication.

Section 508 Requirements for Technology Products

Section 508 applicability to Information and Communications Technology (ICT): Magnetic Imager

Applicable Exception: N/A Authorization #: N/A

Applicable Functional Performance Criteria: All functional performance criteria in Chapter 3 apply to when using an alternative design or technology that results substantially equivalent or greater accessibility and usability by individuals with disabilities than would be provided by conformance to one or more of the requirements in Chapters 4 and 5 of the Revised 508 Standards, or when Chapters 4 or 5 do not address one or more functions of ICT.

Applicable 508 requirements for electronic content features and components (including but not limited to Multimedia (video/audio)): Does not apply

Applicable 508 requirements for software features and components (including but not limited to Software infrastructure)

Applicable 508 requirements for hardware features and components (including but not limited to Computers & laptops; Peripheral Equipment (ex. keyboards); Video Displays and Monitors): All requirements in Chapter 4 apply

Applicable 508 requirements for support services and documentation: All requirements in Chapter 6 apply

Section 508 Deliverables

Section 508 Accessibility Conformance Reports: For each ICT item offered through this contract (including commercially available products, and solutions consisting of ICT that are developed or modified pursuant to this contract), the Offeror shall provide an Accessibility Conformance Report (ACR) to document conformance claims against the applicable Section 508 standards. The ACR shall be based on the Voluntary Product Accessibility Template Version 2.0 508 (or successor versions).

The template can be found at https://www.itic.org/policy/accessibility/vpat. Each ACR shall be completed by following all of the instructions provided in the template, including an explanation of the validation method used as a basis for the conformance claims in the report.

Part 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 CONTRACTING OFFICER (CO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured items such as meeting minutes or reports.

2.1.4 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW.

When key personnel are used as an evaluation factor in a best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.2 ACRONYMS:

CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-The-Shelf CPFF Cost Plus Fixed-Fee FAR Federal Acquisition Regulation FFP Firm Fixed-Price GFP Government Furnished Property HSAR Homeland Security Acquisition Regulation LH Labor Hour NCR National Capital Region OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PM Program Manager SOW Statement of Work TE Technical Exhibit TM Time and Material TPOC Technical Point of Contact

Part 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will provide employee(s) to escort the contractor(s) during installation, delivery, and training.

3.2 Facilities: The Government will provide desk or laboratory space within the USSS CFS Laboratory to install the magnetic imager, computer, and monitor.