Statement of Requirements Conference Room_B892_RM110A.pdf

STATEMENT OF REQUIREMENT

Audio Visual System Upgrade for Program Executive Officer (PEO)

Conference Room Maxwell-Gunter Annex, Alabama

Building 892 Room 110A

1.0 Description of Services

The AFLCMC/GB has a requirement for a contractor to provide labor and material to install a new full audio visual (AV) system in Building 892 Conference Room 110A. This includes new displays, AV furniture, sound system and control processing. The previous unused AV system and equipment shall be de-installed by the Contractor. See section 4.0 for description of work.

The Service provider shall furnish all necessary equipment, labor, supervision, and materials specified in this Subcontract. All work is to be performed in accordance with this specification and is subject to the terms and conditions of this contract and as specifically cited in the Contractor’s Proposal to the Buyer.

2.0 Acronyms/Definitions

AV – Audio Visual CS – Contract Specialist GPM – Gallons per Minute CO – Contracting Officer HWR – Hot Water Return CPG – Comprehensive Procurement Guide HWS – Hot Water Supply SOR – Statement of Requirement KW – Kilowatts TAB – Test, Adjust and Balance ADEM – Ala Dept. of Environmental Mgt 42 CES – Civil Engineering BAS – Building Automation System USDA – US Dept. of Agriculture BTUH – BTU per Hour

3.0 Applicable Specifications/Standard/Related Studies

Applicable Publications, Laws, Regulations, etc: All mechanical and electrical work accomplished under this contract shall conform to latest International Mechanical and SMACNA Code, and the newest National Electric Code guidelines. Refrigerant handling work will comply with EPA Regulation, Clean Air Act, Title VA, 1990, Section 608 “Refrigerant Recycling Rule.”

The contractor will comply with NFPA and Unified Facilities Criteria (UFC) 3-600-01, 8 Aug 2016, ASHRAE guidelines and all State and local ADEM codes.

3.1 Fire Regulations. The Contractor shall comply with as aspects of the current editions of the US Army Corp of Engineers Engineering Manual 385-1-1, NFPA Standard 241, and Maxwell AFB Instruction 32-2005.”

3.2 Public Law 107-171: Farm Security and Rural InveCORent Act of 2002, 13 May 03.

http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act- 2002 also known as the “Farm Bill.”

3.3 Electrical installations shall be completed by a certified electrician in accordance with NFPA 70. Flexible power cords must not pass through walls, floors, doors, or ceilings.

Any penetrations in walls and ceilings must be appropriately fire stopped. Ensure a http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 facility assessment is completed to verify facility systems can support this request.

Protect existing fire alarm systems, if applicable.

4.0 Scope of Work: The Contractor shall furnish all necessary equipment, labor, supervision, and materials specified in this SOR to provide and install a new full audio visual (AV) system in Building 892 Conference Room 110A. This includes new displays, AV furniture, sound system and control processing. The previous unused AV system and equipment shall be de-installed by the Contractor.

4.1 VIDEO SYSTEM: The Contractor shall provide and install a 136-inch direct view

LED display that is mounted on a floor stand with an option to have wheels on the floor stand. Each side wall will have two 86-inch LCD displays (4 in total) that will display the same content as the 136-inch display.

4.2 AUDIO OVERVIEW: The Contractor shall install two 2x2 ceiling microphones as the outgoing audio for the Teams based soft conferencing system in this room. Said microphones shall have color LED lights that will visibly show the state of the microphone as on or muted. These same mics shall be used in the audio-conferencing mode.

4.3 CAMERA SYSTEM: A ceiling recessed 20x magnification Pan, Tilt, and Zoom (PTZ) camera shall be mounted near the front of the room to capture the conference table for soft conferencing video calls. A second 20x magnification Pan, Tilt, and Zoom (PTZ) camera shall be mounted on the side wall to capture presentations from the existing podium. Both cameras need to be at minimum 1080p capture resolution.

4.4 WIRELESS DISPLAY SYSTEM: A DoD approved wireless presentation system shall be installed to allow for laptops and other wireless devices to be used for presentations to the system during soft conferencing meetings. For a listing of approved devices, please use NIAP, Common Criteria, and DISA product listings. Please send product information to ALCMC OPR Plans office for them to have the Cybersecurity office to review and approve it. The Clickshare CX-50 was already approved by the Cybersecurity office.

4.5 CONTROL SYSTEM: A complete control system shall be installed to allow for control of all peripherals in the rack. A control panel needs to be installed at the controller desk and another at the head of the table. A wireless control panel shall be installed as a backup in the AV room on the audio-visual rack itself.

4.6 PROGRAMMING: Programming shall be easy to use and approved by the end user.

4.7 NETWORK AND CONNECTIVITY: The Contractor is not responsible for any network connections. The Gunter Network Control Center shall provide and manage any Government network connections. Computers shall be provided by the Air Force to users of the AV System and Contractor would only be responsible to ensure there is a way to connect the computer to the system. All cabling shall be plenum rated and neatly installed, as well as adhering to Federal and Military cabling standards. All required cable specifications must be provided by the Contractor in writing.

4.8 FURNITURE AND EQUIPMENT RACKS: The Contractor shall remove existing AV and replace with a wall mounted rack if feasible to conserve space. If not feasible to use a wall mounted option, then the existing audio-visual racks shall be repurposed for the new system with the old equipment being removed and returned to the end user.

4.9 DELIEVERY REQUIREMENTS: The Contractor shall turn the site over to Gunter AFB for daily operational support after the successful testing of the solution. As-Built documentation shall be provided for each installation as it is turned over, including e.g., design documents, configuration files, and diagrams. The actual As-Built deliverables and format shall be determined during the planning phase.

4.10 TRAINING REQUIRMENTS: Training must be provided on the operations and maintenance of the new AV solution.

4.11 CLEAN UP: The Contractor shall ensure the project area is cleaned up and neat. All equipment that is removed will need to go through the Defense Reutilization Marketing Office (DRMO) process. The equipment will be turned into the Information Technology Asset Management office.

5.0 Place of Performance

The place of performance is Building 892, Maxwell-Gunter Annex, Alabama.

5.1 Services shall be conducted in conformity with applicable regulations to contribute maximum satisfaction to responsible base offices. Services shall be made with minimum divergence from schedules once established. All services shall be made with minimum disturbance and maximum protection property.

5.1.1 The Contractor must within 24 hours of notice that a delay will be incurred notify the contract specialist/contracting officer in writing. This letter must identify why there will be a delay and how long. Also, the Contractor shall take any actions in his control to prevent delay from occurring.

5.2 Supervision: Contractor shall provide competent supervision at all times when work is in progress. Contractor is responsible for scheduling and coordinating various trade activities. Contractor is also responsible for assuring that all work accomplished, and materials used are in accordance with industry standards.

5.3 Access: The contract specialist/contracting officer/customer shall have access any and all times to the contractor’s equipment, materials, supplies, assigned areas and sites of operation for inspection purposes.

5.4 Performance Time: Fourteen (14) days after the ‘Notice to Proceed’ has been signed.

5.5 Hours of Operation: The contractor will be able to accomplish this work between the hours of 7:00 AM and 5:00 PM. The contractor will not normally be permitted to work on weekends or on the following legal holidays (or the day the Federal Government observes these holidays) unless he has coordinated such work with the contractor representative at least seventy-two (72) hours in advance:

a. New Year’s Day g. Labor Day

b. Martin Luther King, Jr’s Birthday h. Columbus Day

c. Washington’s Birthday i. Veteran’s Day

d. Memorial Day j. Thanksgiving Day

e. Independence Day k. Christmas Day

f. Juneteenth Independence Day

If interruption of any building utility services such as but not limited to the following, chilled water, electrical power, domestic water, fire protection water supply, or communications etc. are required, the contractor shall perform the work after 5:00 PM and before 7:00 AM on weekdays or normal work week hours during the weekend. The contractor shall coordinate the interruption of the utilities 30 days in advance with the COR and User.

5.6 Ground Fault Circuit Interrupters: Whenever Contractor uses portable electrical tools or equipment in an outside location where operator will be in contact with a grounded surface or in an interior wet location where floor is conductive such as concrete, Contractor shall provide and use a portable ground fault circuit interrupter (GFCI). This shall apply wherever electric power is supplied through government-owned facilities.

Contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

5.7 Pass and Identification Items: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

4.10.1 DD Form 1172, Application for Uniformed Services Identification Card (AFI 36- 3026, Identification Cards for Members of the Uniformed Services, their family members and other eligible personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards).

4.10.2 AETC Form 58, Civilian Identification Card (AETCI 36-3001)

4.10.3 AF Form 1199, USAF Restricted Area Badge, or locally developed badge.

4.10.4 AF Form 75, Visitor/Vehicle Pass (AFI 31-204)

5.8 Retrieving Identification Media: The contractor shall retrieve all identification media from employees who depart for any reason before the contract expires; e.g., terminated for cause, retirement.

5.9 Freedom of Information Act Program (FOIA): The contractor shall comply with DOD5400.7-R_AFMAN 33-302, Freedom of Information Act Program (FOIA), and requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material.

5.10 Reporting Requirements: The contractor shall comply with AFI 71-101, Volume 1, Criminal Investigations and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

5.11 Physical Security: Areas controlled by contractor employees shall comply with Base

Operations Plans/instructions for THREATCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

5.12 Traffic Laws: The contractor and its employees shall comply with base traffic laws and regulations.

5.13 Inspection and Acceptance: Inspection and acceptance of Services will be performed at Maxwell AFB and Gunter Annex, Alabama by a customer. Inspection and acceptance will be conducted in accordance with the contract and Statement of Requirement.

5.14 Communications Cabling Protection: Contractor shall protect all communications cabling while working and if damaged is caused by the contractor than the contractor shall replace the damaged communications cabling with same or for internal cable base standard CAT6 cable. All CAT6 cable must be home run to communications room.

Copper tie cables must be replaced with same. Fiber optic cables must be a continuous strand with no splices. All communications cabling must be wired to the T568B standard.

5.15 Fire Regulations: Contractor shall comply with all aspects of The National Fire Protection Association (NFPA) Standard 241, "Standard for Safeguarding Construction, Alteration, and Demolition Operations," current edition, and United Facilities Criteria (UFC) 3-600-01, “Fire Protection Engineering for Facilities,” current edition.

6.0 Government Furnished Property/Facilities/Equipment

No Government Furnished Property, equipment, materials, or services will be provided as part of this contract.

7.0 Security Requirements

7.1 The Contractor must meet the same security requirements as government employees for access to Maxwell AFB-Gunter Annex. The Contractor shall obtain all necessary security and/or access badges. Visitor badges may be used under the supervision of a designated escort. For any afterhours service work to be performed, the Contractor employee(s) shall have a Government designated escort.

7.2 The Contractor’s employees, at all times while on a military installation, shall wear visible Contractor-provided identification either as a part of, or attached to, their outer clothing. The identification shall clearly identify the individual as being a Contractor employee.

7.3 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel. At the completion of the contract or at the termination of any employee, the Contractor shall return credentials to 42d Contracting Squadron Focal Point at 50 LeMay Plaza S, Maxwell AFB, AL 36112.

8.0 Safety

The Contractor shall implement a safety program that ensures protection of Government personnel and property.

In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the accident / incident notification shall be sent within three (3) calendar days to the Contracting Officer Representative, who will forward it to 42 ABW/SE Safety Office.

10.0 GENERAL INFORMATION: ITEMS MUST BE BRAND NEW. REFURBISHED ITEMS

ARE NOT AUTHORIZED.