Statement of Requirements Auditorium - AV Auditorium Draft.pdf

STATEMENT OF REQUIREMENT

Audio Visual System Upgrade for BES Auditorium

Maxwell-Gunter Annex, Alabama Building 892 Auditorium

1.0 Description of Services

The AFLCMC/GB has a requirement for a contractor to provide labor and material to install a new full audio visual (AV) system in Building 892 Auditorium. This includes new displays, AV furniture, sound system and control processing. The previous unused AV system and equipment will be de-installed by the contractor. See section 4.0 for description of work. The contractor shall furnish all necessary equipment, labor, supervision, and materials specified in this Subcontract. All work is to be performed in accordance with this specification.

2.0 Applicable Specifications/Standard/Related Studies

Applicable Publications, Laws, Regulations, etc.: All mechanical and electrical work accomplished shall conform to latest International Mechanical and Sheet Metal and Air Conditioning Contractors National Association (SMACNA) Code, and the newest National Electric Code guidelines. The contractor shall comply with the National Fire Protection Association (NFPA) and Unified Facilities Criteria (UFC) 3-600-01, 8 Aug 2016, American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) guidelines and all State and local Alabama Department of Environmental Management (ADEM) codes.

2.1 Fire Regulations. The Contractor shall comply with aspects of the current editions of the

US Army Corp of Engineers Engineering Manual 385-1-1, NFPA Standard 241, and Maxwell AFB Instruction 32-2005.”

2.2 Public Law 107-171: Farm Security and Rural Investment Act of 2002, May 2002.

http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act- 2002 also known as the “Farm Bill.”

2.3 Electrical installations shall be completed by a certified electrician in accordance with NFPA 70. Flexible power cords must not pass through walls, floors, doors, or ceilings.

Any penetrations in walls and ceilings must be appropriately fire stopped. Ensure a facility assessment is completed to verify facility systems can support this request.

Protect existing fire alarm systems, if applicable.

3.0 DESCRIPTION OF ITEMS: The Contractor shall furnish all necessary equipment, labor, supervision, and materials specified in this Statement of Requirements (SOR) to install a new full audio visual (AV) system in Building 892 Auditorium. This includes new displays, AV furniture, sound system and control processing. The previous unused AV system and equipment will be de-installed by the vendor and returned.

3.1 AUDIO OVERVIEW: The Contractor shall install 2 new wireless microphones meeting current federal frequency standards. The Contractor shall remove and replace the current podium microphones with a new wired podium microphones (Total 2).

Additional microphones will be installed in the ceiling to be able to pick up audience http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 when selected to be on with it defaulting to be off. The Contractor shall install and program a new Digital Signal Processor for audio mixing of both voice and presentation audio. The Contractor shall install new amplifiers and ceiling speakers for the new system.

3.2 VIDEO SYSTEM: The Contractor shall Design and install a Video wall to cover existing area (22 ft width x 9 ft height) but dimensions can be changed to allow for a suitable resolution in the space. The sizing needs to allow for full aspect ratio within the space mentioned above. The screens will utilize direct view LED technology at minimum. The display panels shall be modular in nature to ease maintenance by being able to install and replace smaller portions safely and quickly. The video controller system needs to use Audio-Visual over Internet Protocol (AVoIP). The pixel pitch needs to be 1.25mm – 1.5mm to accommodate viewing distance of the front row being 15 feet away from the display. The display shall be configured logically to allow different windows sizing and positions for different formats for presentations and Microsoft Teams meetings and briefings. Install one 85 inch flat panel display via wall mount at the rear of the auditorium as a confidence monitor for a speaker that can be seen from the podium area.

3.3 CAMERA SYSTEM: The Contractor shall install two (2) new Pan, Tilt, and Zoom cameras and an Audio Video bridge to be used for TEAMS and Zoom based soft video conferencing via an Owner Furnished Equipment computer and the new microphone system.

3.4 CONTROL SYSTEM: The Contractor shall install and program a control system with a large touch panel located in the rear AV room.

3.5 PROGRAMMING: Programming shall be easy to use and approved by the end user.

3.6 NETWORK AND CONNECTIVITY: The Contractor is not responsible for any network connections. The Gunter Network Control Center shall provide and manage any Government network connections. Computers shall be provided by the Air Force to users of the AV System and Contractor shall only be responsible to ensure there is a way to connect the computer to the system. All cabling shall be plenum rated and neatly installed, as well as adhering to Federal and Military cabling standards. All required cable specifications must be provided by the Contractor in writing. The system shall use Audio Visual over Internet Protocol for applicable connections for ease of maintenance.

3.7 FURNITURE AND EQUIPMENT RACKS: The Contractor shall remove existing AV and replace with a wall mounted rack if feasible to conserve space. If not feasible to use a wall mounted option, then the existing audio-visual racks shall be repurposed for the new system with the old equipment being removed and returned to the end user.

3.8 DELIVERY REQUIREMENTS: The Contractor shall formally turn the site over to Gunter AFB for daily operational support after the successful testing of the solution. As- Built documentation shall be provided for each installation as it is turned over, including e.g., design documents, configuration files, and diagrams. The actual As-Built deliverables and format shall be determined during the planning phase.

3.9 TRAINING REQUIRMENTS: Training must be provided on the operations and maintenance of the new AV solution.

3.10 INSTALLATION: Electrical installations must be completed by a certified electrician in accordance with NFPA 70. Flexible power cords must not pass through walls, floors, door, or ceilings. Any penetrations in walls and ceilings must be appropriately fire stopped. Ensure a facility assessment is completed to verify facility systems can support this request. Protect existing fire alarm systems, if applicable. Any and all damage to walls, floors or existing furnishings not mentioned in the SOR must be put back to original condition.

3.11 CLEAN UP: The Contractor shall ensure the project area is cleaned up and neat. All equipment that is removed will need to go through the Defense Reutilization Marketing Office (DRMO) process. The equipment will be turned into the Information Technology Asset Management office.

3.12 STANDARD WARRANTY: The contractor shall provide any Original Equipment

Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government. The contractor shall provide a 1 year warranty along with helpdesk support to fix issues that may arise with the system.

3.12.1 Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

3.12.2 Prior to project acceptance, the contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance. This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment and software.

4.0 Place of Performance

The place of performance is Building 892, Maxwell-Gunter Annex, Alabama.

4.1 Services shall be conducted in conformity with applicable regulations to contribute maximum satisfaction to responsible base offices. Services shall be made with minimum divergence from schedules once established. All services shall be made with minimum disturbance and maximum protection property.

4.1.1 The Contractor must within 24 hours of notice that a delay will be incurred notify the contract specialist/contracting officer in writing. This letter must identify why there will be a delay and how long. Also the Contractor shall take any actions in his control to prevent delay from occurring.

4.2 Hours of Operation: The contractor will be able to accomplish this work between the hours of 7:00 AM and 5:00 PM. The contractor will not normally be permitted to work on weekends or on the following legal holidays (or the day the Federal Government observes these holidays) unless he has coordinated such work with the contractor representative at least seventy-two (72) hours in advance:

a. New Year’s Day g. Labor Day

b. Martin Luther King, Jr’s Birthday h. Columbus Day

c. Washington’s Birthday i. Veteran’s Day

d. Memorial Day j. Thanksgiving Day

e. Independence Day k. Christmas Day

f. Juneteenth Independence Day

If interruption of any building utility services such as but not limited to the following, chilled water, electrical power, domestic water, fire protection water supply, or communications etc. are required, the contractor shall perform the work after 5:00 PM and before 7:00 AM on weekdays or normal work week hours during the weekend. The contractor shall coordinate the interruption of the utilities 30 days in advance with the end User.

4.3 Ground Fault Circuit Interrupters: Whenever Contractor uses portable electrical tools or equipment in an outside location where operator will be in contact with a grounded surface or in an interior wet location where floor is conductive such as concrete, Contractor shall provide and use a portable ground fault circuit interrupter (GFCI). This shall apply wherever electric power is supplied through government-owned facilities.

Contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

4.4 Reporting Requirements: The contractor shall comply with AFI 71-101, Volume 1, Criminal Investigations and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to an appropriate authority, any information, or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

4.5 Communications Cabling Protection: Contractor shall protect all communications cabling while working and if damaged is caused by the contractor than the contractor shall replace the damaged communications cabling with same or for internal cable base standard CAT6 cable. All CAT6 cable must be home run to communications room.

Copper tie cables must be replaced with same. Fiber optic cables must be a continuous strand with no splices. All communications cabling must be wired to the T568B standard.

5.0 Security Requirements

5.1 The Contractor must meet the same security requirements as government employees for access to Maxwell AFB-Gunter Annex. The Contractor shall obtain all necessary security and/or access badges. Visitor badges may be used under the supervision of a designated escort. For any afterhours service work to be performed, the Contractor employee(s) shall have a Government designated escort.

5.2 The Contractor’s employees, at all times while on a military installation, shall wear visible Contractor-provided identification either as a part of, or attached to, their outer clothing. The identification shall clearly identify the individual as being a Contractor employee.

5.3 During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel. At the completion of the contract or at the termination of any employee, the Contractor shall return credentials to 42d Contracting Squadron Focal Point at 50 LeMay Plaza S, Maxwell AFB, AL 36112.

6.0 Safety

The Contractor shall implement a safety program that ensures protection of Government personnel and property.

In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the accident / incident notification shall be sent within three (3) calendar days to the Contracting Officer Representative, who will forward it to 42 ABW/SE Safety Office.

Standard Warranty: The contractor shall provide any Original Equipment Manufacturer (OEM) standard commercial warranty applicable to the products being purchased at no additional cost to the Government.

9.1 Prior to project acceptance, the contractor shall provide the customer with all manufacturer warranties as needed for any component incorporated into this project such as equipment manuals, literature, CDs and DVDs and other documentation on all equipment and software.

9.2 Prior to project acceptance, the contractor shall provide written procedures, points of contact within company, and required information for all warranty services prior to project acceptance.

This information shall include written confirmation of the warranty period, phone numbers and contact information/procedures for technical support, troubleshooting assistance, and replacement of faulty equipment and software

10.0 GENERAL INFORMATION: ITEMS MUST BE BRAND NEW. REFURBISHED ITEMS

ARE NOT AUTHORIZED.