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STATEMENT OF OBJECTIVES (SOO)
For
Telecommunication grounding in multiple facilities on Luke AFB, AZ
4 August 2020
Prepared in part by:
38 ES/ENPW
Tinker AFB OK
Table of Contents Page
1.0 Scope
2.0 Requirements
2.1 General Requirements
2.1.1 Safety Requirements
2.1.1.1 Site Coordination
2.1.1.2 Confined Space
2.1.1.3 Accident/Incident Reporting and Investigation
2.1.2 Security Requirements
2.1.2.1 Security Clearance
2.1.2.2 Reserved
2.1.3 Environmental Management
2.1.4 Permits
2.1.5 Integrated Product Team
2.1.6 Quality Assurance
2.1.7 Contractor Personnel
2.1.7.1 Project Management
2.1.7.2 Site Point of Contact (POC)
2.1.7.3 Personnel Requirements
2.1.8 Warranty
2.1.9 Manuals and Practices
2.1.10 In-brief
2.1.11 Out-brief
2.2 Specific Requirements
2.2.1 Site Survey
2.2.2 Description of Specific Requirement
2.2.3 Site Restoration/Debris Removal
2.2.4 Service Outages
2.2.5 Configuration Management
2.2.6 Identification/Marking
2.2.7 Installation Schedules
2.2.8 Weekly Status Reports
2.2.9 Red-Line and As-Built Drawings
2.2.10 Test and Acceptance/Installation Test Plan
2.2.11 Acceptance/Installation Test Report
2.2.12 Final Acceptance
2.2. 13 Inspection and Certification
3.0 General Information
3.1 Period of Performance
3.2 Place of Performance
3.3 Hours of Operation
3.4 Holidays/Down Days
3.5 Base Support
4.0 Appendices
4.1 Appendix A. Applicable Standards
4.2 Appendix B. List of Deliverables
1.0 SCOPE. This SOO defines the requirements for the Contractor to engineer, furnish, install and test (EFI&T) Telecommunication Room (TR) and Telecommunication closet (TC) grounding (earthing) system for multiple facilities at Luke AFB, AZ. The Contractor shall provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this SOO. All equipment, supplies, and materials provided shall be new and not refurbished. The Contractor shall provide a turn-key solution to ensure all the TR/TCs are appropriately grounded and bonded per TIA 607-B.
2.0 REQUIREMENTS.
2.1 GENERAL REQUIREMENTS.
2.1.1 Safety Requirements.
2.1.1.1 Site Coordination. The Contractor shall meet with the base safety officer immediately upon arrival on site for review of the specific safety requirements prior to installation.
2.1.1.2 Confined Space. The Contractors and Sub-contractors entering spaces on Luke AFB are responsible for the safety of their personnel and for their own permit space program as outlined in OSHA 1910.146. All confined space operations must be coordinated with the Base Safety Office prior to start of work. The primary Contractor is responsible for all Sub-contractor confined space operations.
2.1.1.3 Accident/Incident Reporting and Investigation. The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel to the Base Safety Office unless otherwise stated in the SOO. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Base POC. If the Government elects to conduct an investigation of the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.
2.1.2 Security Requirements.
2.1.2.1 Security Clearances. Stated work and associated products shall be performed at the UNCLASSIFIED level. The Contractor team leader will be briefed on proper procedures for access to and from this facility. Any access requirements will be supported by the Base point of contact (POC).
2.1.2.2 Reserved.
2.1.3 Environmental Management. The Contractor shall comply with the most stringent environmental federal, state, and local laws and regulations; and Air Force policies, instructions, and plans. The federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on Luke AFB. The Contractor shall ensure their Sub-contractors comply with these specifications.
2.1.4 Permits. The Contractor shall be responsible for coordination with Base Civil Engineers (CE) on completion of AF Form 103 Digging Permits before any digging is accomplished. The form(s) shall be submitted within 7 days before digging.
2.1.5 Integrated Product Team (IPT). The Contractor shall chair a weekly IPT meeting that includes Contractor representatives, the Government Contracting Officer (CO), the CSI-B, the System Engineer(s), the 38 ES Project Manager, the 56 CS Project Manager at Luke AFB, and other base personnel as required. The Contractor shall provide an agenda and a worldwide “Meet Me” teleconference (this could be hosted by the base) capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other information necessary/beneficial to ensure success and timely completion of contract requirements. The Contractor shall record meeting minutes and distribute in accordance with (CDRL A004).
2.1.6 Quality Assurance. The Contractor shall provide a Quality Control Program for the life of the project. The Contractor’s quality assurance evaluator shall assist the Government representative in performing random spot checks and system acceptance tests. The Contractor shall be responsible for identifying system deficiencies and/or discrepancies throughout the life of the project. A weekly report (soft copy) shall be submitted indicating progress/status and listing any deficiencies/discrepancies found and actions to correct them (CDRL A003).
2.1.7 Contractor Personnel.
2.1.7.1 Project Management. The Contractor shall provide a Project Manager (PM) and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the Project Manager’s or alternate's range of authority to act for the Contractor relating to daily contract operation.
2.1.7.2 Site Point of Contact (POC). The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for individual projects in their Site Visit Request Letter. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.
2.1.7.3 Personnel Requirements. The Project Manager, Site POC, and respective alternate(s) shall be able to read, write, speak, and understand English.
2.1.8 Warranty. The Contractor shall provide a one year warranty or manufacturer’s standard commercial warranty, whichever is longer. This warranty shall include a one year workmanship warranty. The warranty period shall start from the date of system and/or project acceptance. The Contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.
2.1.9 Manuals and Practices. The Contractor shall provide the latest version of operation, installation, and maintenance manuals and practices/users guide for each system installed as provided by the original manufacturer with all new equipment.
2.1.10 In-brief. The Contractor shall conduct an in-brief with the site POC or designated representative and other site personnel before the start of implementation. The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule (e.g. arrange for required escorts; Base POC schedule; etc.).
2.1.11 Out-brief. The Contractor shall conduct an out-brief with the site POC or designated representative and other site personnel at the conclusion of the implementation. The implementation out-brief shall inform the customer of implementation results and necessary maintenance issues (including warranties).
2.1.12 Statement of Work. The Contractor shall create a Statement of Work (SOW) for a project to implement the requirement. The SOW format is at the discretion of the Contractor; however, the SOW shall provide all instructions (text, power point/visio sketches) and identify all tasks to be accomplished relevant to this requirement.
2.2 SPECIFIC REQUIREMENTS.
2.2.1 Site Survey. The Contractor shall conduct an Engineering on-site survey for multiple buildings at Luke AFB, AZ. The primary scope of work is to provide an affective grounding system for the communication equipment to protect it from lightning strikes, surges, spikes, brown out and any other electrical mishaps. Site specific locations are provided in attachment 1. The contractor shall ensure each TR/TC has a Telecommunication Grounding Busbar (TGB) and all the racks, cabinets and telecommunication equipment is properly grounded and bonded with a minimum of 6 American Wire Gauge(AWG) cabling per the standards and guidelines listed in Para 4.1 APPENDIX A.
2.2.1.1 Installation Plan. The Contractor shall develop an Installation Plan (CDRL A007) to provide installation particulars for base civil engineering review to ensure that existing infrastructure is not compromised.
2.2.1.2. Site Preparations. The Contractor shall layout site preparations (CDRL A007) requirements needed prior to performing any work at the site. These shall include access, special equipment placement, etc.
2.2.2 Ground System. A ground system for each TR/TC shall meet TIA/ EIA 607-B guidelines. All ground resistance measurements must be 10 ohms, or less (Ref TO 31-10-24). The Contractor shall measure the ground at the Bldg Service ground, and the TR/ TC. The Contractor shall tie the Bldg Service ground to the TR/TC if one doesn’t exist.
2.2.2.1 This ground system shall service the Lightning Protection System (LPS). The Contractor shall provide an appropriate method to provide cascading surge suppression of lightning from the main electrical panel to the sub panels housing the TR/TC equipment and the panels between. The objective is to mitigate as much of the lightning strike before it affects the TR/TC equipment.
2.2.2.2 The Contractor shall install rack mounted Uninterruptible Power Supplies (UPSs) in the TRs/ TCs that do not currently have an UPS or the UPS is non-functional. If the UPS cannot be installed due to inadequate space, a surge protection power strip may be used. The UPS (APC SURTA2200 series) will be Government Furnished Equipment (GFE). The Contractor shall provide the appropriate hardware to ensure the UPS to mount in the racks/ cabinets. The Contractor shall install the appropriate dedicated electrical receptacles in the TR/TC from the associated breaker panel, if one does not exist.
2.2.2.3 The Contractor shall install the proper grounding and bonding in each TR/TC to ensure equipotential throughtout the racks, cabinets, switches, UPS, cable ladders and other telecommunication equipment in the TR/TC and are appropriately connected to the TGB/ TMGB. All TGBB shall be appropriately bonded to the Building TMGB which in-turn is bonded to the building service ground.
2.2.2.3.1 Ground connections in the Comm Equipment Rooms (CER) must meet National Fire Protection Association (NFPA) 70, National Electrical Code (NEC), and TIA/EIA-607 requirements.
2.2.2.3.2 For the equipment indicated on the plans, provide a single-point ground for all communications/electronics equipment for the building within the CER.
2.2.2.3.3 Where indicated, provide a telecommunications ground busbar (TGB) minimum 6 inches high by 24 inches long] installed 7 feet above the floor on a wall (preferably an outside wall) within the CER.
2.2.2.3.4 Extend No. 6 AWG or larger copper ground wires from the CER ground plate to each telecommunications closet (TC) within the building and connect a telecommunications grounding busbar (TGB) in the TC.
2.2.2.3.5 Bond the new TGB to non-current-carrying metal building parts, such as metal framing, in the CER and TC as required by the NEC.
2.2.2.3.5 Upon completion of the grounding work done by the contractor, the contractor shall perform a three point, industry standard, resistance test at the building electrical service grounding electrode. The resistance of the ground riser must be 5 ohms or less measured from the main building ground point. The results shall be provided to the government for review.
2.2.3 Site Restoration/Debris Removal.
2.2.3.1 Interim debris where visible by the public shall be kept to a minimum. At the completion of the project, all debris shall be disposed as directed by the base civil engineering office.
2.2.3.2 Any hazardous materials used in the installation of this project shall be disposed IAW procedures required by the base civil engineering office.
2.2.4 Service Outages. The Contractor shall be responsible for preventing any unscheduled (i.e. cutting or disabling any in-service cables or equipment.), Contractor-caused, interruptions of communications capabilities that are properly identified. The Contractor shall coordinate planned outages with the site POC at least 2 weeks in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).
2.2.5 Configuration Management. The Contractor shall provide configuration management information to the base SCX project manager. The Contractor shall perform configuration management of all equipment associated with the completed system. Unless otherwise required, the configuration management for the LPS and the grounding system shall be annoted as as-built information per CDRL A001.
2.2.6 Identification/Marking. The Contractor shall clearly mark all Contractor-Furnished Property and Equipment (CFP/CFE) with their company's name. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name and both the Contractor and Site POC's names and local telephone numbers.
2.2.7 Installation Schedules. The Contractor shall provide a complete milestone schedule that denotes project activities to include time-phased start and completion dates for the project and sub-projects associated with the installation of the components and system. (CDRL A002).
2.2.8 Weekly Status Reports. The Contractor shall prepare a Weekly Status Report and distribute IAW (CDRL A003). The purpose of the report is to inform IPT members of project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements.
2.2.9 Red-Line and As-Built Drawings. The Contractor shall submit drawings showing the as-built configuration in format specified by base SCX project manager. The Contractor shall provide final as-installed drawings depicting the TR/TC ground system, Rack elevations, room layout with all telecommunication components along with any changes to the power panels and distribute in accordance with (CDRL A001)
2.2.10 Test and Acceptance/Installation Test Plan. The Contractor shall provide a test plan as to how the system shall be tested to demonstrate to the Government that the system is fully operational and meets or exceeds the specified requirements and that the system is fully ready to be placed into service (CDRL A006). The Contractor shall test the system to demonstrate to the Government quality assurance evaluation of the system. These tests shall be accomplished prior to the system being placed into service. All tests shall be performed with base representatives designated by either the 56 CS, base civil engineering, or both. Results shall be attached to the acceptance documents.
2.2.11 Acceptance/Installation Test Report. The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan (CDRL A005).
2.2.12 Final Acceptance. The Contractor shall schedule a final project walk-through with the Base POC. This should be scheduled 14 calendar days prior to acceptance.
2.2.13 Inspection and Certification. Upon completion of the installation, the contractor shall furnish the Master Label issued by Underwriters Laboratories, Inc. for this system.
3.0 GENERAL INFORMATION.
3.1 Period of Performance. The period of performance shall be 240 days from contract award. The base period of proposed project duration including installation, training, and testing & acceptance.
3.2 Place of Performance. The place of performance is Luke AFB, AZ.
3.3 Hours of Operation. The Contractor shall routinely work during normal duty hours of the site. However, mission requirements may necessitate work outside normal hours (nights and/or weekends), especially if existing service must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the Base POC at least 5 days in advance.
3.4 Holidays/Down Days. The Contractor shall not perform under this contract on federal holidays or site-unique down-days unless expressly authorized by the CO and coordinated with the base POC.
3.5 Base Support. Contractor shall identify any base support required. The Base support should include but is not limited to laydown/storage area.
4.0 APPENDICES.
4.1 Appendix A. APPLICABLE STANDARDS.
INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS (IEEE)
IEEE C135.30 (1988) Standard for Zinc-Coated Ferrous Ground Rods for Overhead or Underground Line Construction
NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)
NFPA 70 (2011; Errata 2 2012) National Electrical Code
NFPA 780 (2011) Standard for the Installation of Lightning Protection Systems
UNDERWRITERS LABORATORIES (UL)
UL 467 (2007) Grounding and Bonding Equipment
UL 96 (2005; Reprint Oct 2010) Standard for Lightning Protection Components
UL 96A (2007; Reprint Dec 2011) Standard for Installation Requirements for Lightning Protection Systems
UL Electrical Construction (2011) Electrical Construction Equipment Directory
AIR FORCE INSTRUCTION (AFI)
AFI 32-1065, 1 OCTOBER 1998
AIR FORCE SPACE COMMAND, Supplement 1, 3 FEBRUARY 2003
Engineering Technical Letter (ETL) ETL 11-12, Grounding, Bonding, Testing, and Recordkeeping for Communications Facilities
MILITARY STANDARDS AND HANDBOOKS
MIL-HDBK-419A, 29 DECEMBER 1987, MILITARY HANDBOOK, GROUNDING, BONDING, AND SHIELDING FOR ELECTRONIC EQUIPMENTS AND FACILITIES
MIL-STD-188-124B, 1 Feb 1992, MILITARY STANDARD GROUNDING, BONDING AND SHIELDING
ANSI/TIA-607-B, Sep 2011, Commercial Building Grounding and Bonding Requirements for Telecommunications
UFC 3-580-01, 22 June 2007, TELECOMMUNICATIONS BUILDING CABLING SYSTEM PLANNING, DESIGN, AND ESTIMATING
Note: All performance shall be completed in accordance with acceptable workmanship standards. All work deemed by the government, as unsatisfactory, shall be re-performed at no additional cost to the government.
4.2 Appendix B. LIST OF DELIVERABLES.
All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this SOO. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The Contractor shall submit the following deliverables:
| CDRL |
| Data Item Title |
| Data Item Title |
| A001 |
| As Built |
| DI-DRPR-80151A/T |
| A002 |
| Work Schedule |
| DI-MISC-81382/T |
| A003 |
| Status Report |
| DI-MGMT-80368A |
| A004 |
| Meeting Minutes |
| DI-ADMIN-81505/T |
| A005 |
| Test Report |
| DI-QCIC-80512 |
| A006 |
| Test Plan |
| DI-NDTI-80566A/T |
| A007 |
| Installation Plan Site Prep Requirements |
| DI-MGMT-80033A |
Attachment 1: Grounding facility locations
| Building Number |
| Rack Grounding Bubbar needed |
| Telecommunication Grounding Busbar needed |
| Existing Racks |
| Notes |
| 289 |
| 1 |
| 0 |
| 1 |
| 2 Switches and high ohm 5.5 |
| 219 |
| 1 |
| 1 |
| 1 |
| 2 Switches and high ohm 5.5 |
| 343/2 |
| 4 |
| 1 |
| 4 |
| 6 Switch 6 Servers |
| 334/2 |
| 2 |
| 1 |
| 2 |
| 3 Switch ground to tray |
| 336 |
| 1 |
| 1 |
| 1 |
| *Not Grounded 1 Switch |
| 416 |
| 2 |
| 0 |
| 2 |
| 5 Switch/*/Rack |
| 404 |
| 1 |
| 1 |
| 1 |
| *Nothing Grounded/1 |
| 410 |
| 1 |
| 1 |
| 1 |
| *Nothing Grounded/1 Switch |
| 422 |
| 1 |
| 1 |
| 1 |
| *Nothing Grounded/1 Switch |
| 417 |
| 1 |
| 1 |
| 1 |
| *Nothing Grounded/1 Switch |
| 934 |
| 0 |
| 0 |
| 2 |
| 6 Switch * Has RGB Switch |
| 983 |
| 1 |
| 1 |
| 1 |
| 2 Switch * Nothing Grounded |
| 959 |
| 2 |
| 1 |
| 2 |
| 5 Switch * Nothing Grounded |
| 999 |
| 1 |
| 1 |
| 1 |
| 1 Switch * Nothing Grounded |
| 999/2 |
| 1 |
| 1 |
| 1 |
| 2 Switch * Nothing Grounded |
| 999/3 |
| 1 |
| 1 |
| 1 |
| 2 Switch * Nothing Grounded |
| 981 |
| 1 |
| 1 |
| 1 |
| 2 Switch *Nothing Grounded |
| 942 |
| 1 |
| 0 |
| 1 |
| 3 Switch *TGB Not Grounded to Back |
| 915/2 |
| 1 |
| 0 |
| 1 |
| 2 Switch * Has TGB |
| 974 |
| 1 |
| 0 |
| 1 |
| 2 Switch * Has TGB |
| 955 |
| 1 |
| 0 |
| 1 |
| 1 Switch &Has TGB |
| 908/2 |
| 2 |
| 0 |
| 2 |
| 3 Switch * Has TGB and TGMB |
| 920 |
| 1 |
| 0 |
| 1 |
| 1 Switch *TGB Installed |
| 998 |
| 3 |
| 0 |
| 3 |
| 2 Switch *TGB Installed |
| 930A |
| 1 |
| 1 |
| 1 |
| 2 Switch *System Not Grounded |
| 988 |
| 1 |
| 0 |
| 1 |
| 1 Switch &TGB Only |
| 1107 |
| 1 |
| 1 |
| 1 |
| 3 Switch &Has TGB, TMGB |
| 1141 |
| 0 |
| 0 |
| 1 |
| *Need 1 Switch to RGB |
| 1142 |
| 0 |
| 0 |
| 2 |
| *Need 1 Switch to RGB |
| 1145 |
| 0 |
| 0 |
| 1 |
| *Need 2 Switch to RGB |
| 1135 |
| 1 |
| 0 |
| 1 |
| 2 Switch *Has TGB 4 TMGB |
| 1132 |
| 1 |
| 1 |
| 1 |
| *System Not Grounded 1 Switch |
| 1140 |
| 1 |
| 0 |
| 1 |
| 1 Switch *Has TGB and TMGB |
| 1111 |
| 1 |
| 0 |
| 1 |
| 1 Switch *TGB Only |
| 1119 |
| 1 |
| 0 |
| 1 |
| 1 Switch *TGB Only |
| 1146 |
| 0 |
| 0 |
| 1 |
| 1 Switch Not to RGB/*TGB |
| 1118 |
| 1 |
| 0 |
| 1 |
| 1 Switch *TGB Installed |
| 1113 |
| 1 |
| 1 |
| 1 |
| 1 Switch *Nothing Grounded |
| 1143 |
| 1 |
| 1 |
| 1 |
| 1 Switch *Nothing Grounded |
| 1150/4 |
| 1 |
| 1 |
| 3 |
| 4 Switch *Nothing Grounded |
| 1150/3 |
| 3 |
| 1 |
| 3 |
| 4 Switch *Nothing Grounded |
| 1150/2 |
| 3 |
| 1 |
| 3 |
| 6 Switch *Nothing Grounded |
| 1383 |
| 2 |
| 0 |
| 2 |
| 2 Switch * TGB, TMGB Installed |
| 1365 |
| 1 |
| 0 |
| 1 |
| 5 Switch & TGB, TMGB Installed |
| 1234 |
| 1 |
| 1 |
| 1 |
| 2 Switch * System Not Grounded |
| 1240 |
| 1 |
| 1 |
| 1 |
| 1 Switch * System Not Grounded |
| 934/2 |
| 0 |
| 0 |
| 2 |
| 6 Switches Need Hooked to RGB |
| 993/3 |
| 1 |
| 0 |
| 2 |
| 2 Switch * TGB Installed |
| 1270 |
| 1 |
| 0 |
| 1 |
| 1 Switch * TGB Installed |
| 700 |
| 0 |
| 0 |
| 3 |
| 4 Switch Need Ground to RGB |
| 1514 |
| 1 |
| 0 |
| 1 |
| 4 Switch * TGB High OHMS 5.2 |
| 9003 |
| 0 |
| 0 |
| 2 |
| 1 Switch * Need to Ground SW to RGB |
| 322ph |
| 1 |
| 0 |
| 1 |
| 1 Switch * TGB and TMGB Installed |
| 471 |
| 0 |
| 0 |
| 4 |
| 6 Switch * TGB Installed Ground 6 sw |
| 859 |
| 1 |
| 0 |
| 1 |
| 2 Switch * TGB Installed |
| 908 |
| 0 |
| 0 |
| 4 |
| 7 Switch * Has RGB Need Ground sw |
| 660 |
| 0 |
| 0 |
| 3 |
| 2 Switch * Need Switch Ground to RGB |
| 618/2 |
| 0 |
| 0 |
| 5 |
| 13 Switch * Need Switch Ground to RGB |
| 618/4 |
| 0 |
| 0 |
| 3 |
| 2 Switch * Need Switch Ground to RGB |
| 618 |
| 0 |
| 0 |
| 2 |
| 3 Switch * Need Switch to RGB |
| 618/5 |
| 0 |
| 0 |
| 12 |
| 3 Switch * Need Switch to RGB |
| Total |
| 201 |
| 128 |
| 279 |
| 886 Switches and 10 AWG |
4 Aug 2020