Statement of Need Template for - Schindler PLUS Elevator Maintenance Agreement.docx

STATEMENT OF NEED

National Oceanic and Atmospheric Administration (NOAA) NOAA Fisheries Mississippi Laboratory Schindler Elevator Comprehensive Maintenance Agreement

NF-FN7300-23-02100

PURPOSE:

The Schindler 3-stop hydraulic elevator at the Main Lab Bldg requires recurring inspection, preventive and corrective maintenance services

SCOPE OR MISSION:

The NOAA Mississippi Laboratory is a large fisheries research facility that uses the elevator to move people, equipment and furniture to various floors as part of its mission.

BACKGROUND:

This is a Sole Source procurement, directed toward the elevator manufacturer, Schindler Elevator. We have used non-OEM service providers in the past, with unsatisfactory results and excessive costs – and then they couldn’t actually fix the elevator since it contains many proprietary components and especially hardware and software, including programming, etc.

Use of the elevator manufacturer (Schindler) for this service is andatory. TECHNICAL SPECIFICATIONS:

Perform all tasks as described in the attached Schindler PLUS quote from Schindler Elevator – New Orleans branch

SPECIAL REQUIREMENTS:

None

DELIVERY SCHEDULE:

During normal business hours, except federal holidays

DELIVERY LOCATION:

3209 Frederic Street Pascagoula MS 39567

PROJECT LEAD:

Rob Vivian, rob.vivian@noaa.gov, (228) 549-1664 EVALUATION CRITERIA: This is a Sole Sourced procurement to the elevator manufacturer, Schindler Elevator

1. The quote shall meet the Technical Specifications identified in the Statement of Need. 2. Firm-Fixed price to include FOB Destination.

CONTRACTORS INVOICE

The Contractor shall prepare and submit invoices to MB.Invoices@noaa.gov. If the invoice does not comply with these requirements, the designated billing office will return it within 7 days after receipt with the reasons why it is not a proper invoice. Invoices shall not be submitted until all work is complete and the government has made acceptance. Any invoices submitted prior to this will be returned to the vendor as unacceptable. The Government will take into account untimely notification when computing any interest penalty owed the Contractor. Terms are Net 30. Please do not seek payment information until the 30 days have passed from acceptance. NOAA does make every attempt to make prompt payments.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission.)

(iii) Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading

(vi) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(vii) Any other information or documentation required by the contract (e.g., evidence of shipment, Bill of Lading (BOL) invoice showing exact charges if freight exceeds $100. The government will only pay exact costs for freight when the charge exceeds $100, must be supported by airway or BOL invoice).