State of Michigan Print Mail Management Terms Conditions.docx
DOCX document 17 KB Posted
- Attached to
- Guidebooks for Food Safety Kits
- Solicitation number
- RFQ 171 210000000241 1
- Issued by
- Michigan
About this file
This is a Terms & Conditions document from the State of Michigan's Print & Mail Management (PMM) program outlining requirements for vendors bidding on print and mail management contracts. The document establishes mandatory pre-qualification requirements for all bidding vendors, who must also be registered with the State of Michigan and capable of accepting Electronic Funds Transfer (EFT) payments. Bids must be submitted online and include all costs with freight to the designated dock at 7461 Crowner Drive, Lansing, Michigan 48913, on an F.O.B. Destination, prepaid basis. The document specifies strict pallet and packaging specifications for shipments, requiring single-face hardwood pallets with specific dimensions (44"-48" length, 36"-48" width, 5'6" maximum height, 4,000 pounds maximum gross weight) and detailed labeling requirements for all cartons. Delivery to the General Services Building dock is available Monday through Friday from 8:00 a.m. to 3:30 p.m., excluding standard holidays, with drivers required to obtain entry passes at the front office before proceeding to the dock.
The pricing structure enforces an overs/unders policy prohibiting any underruns, with overruns at the vendor's expense. Invoices must be submitted to Scott Barclay at Print & Mail Management, either by mail to the General Services Building or by email, in addition to entry into the Vendor Self Service (VSS) system. For jobs requiring direct shipment to locations other than the primary dock, vendors must submit signed packing slips to Scott Barclay via fax or email with advance notification of shipment and expected arrival time. All electronic materials, including source files in native software format with all revisions, fonts, and images, as well as PDF versions, become the property of the State of Michigan and must be returned upon request. Vendors interested in pre-qualification should contact Mark Miller, Scott Barclay, or Graham Martin at the provided phone numbers or email addresses, with pre-qualification typically completed within one week of submitting required information.
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| File | Type | Posted |
|---|---|---|
| Guidebooks for Food Safety Kits.docx | DOCX document |
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State of Michigan Print & Mail Management Terms & Conditions
Pre-qualification
· Vendors must be pre-qualified with Print & Mail Management (PMM) in addition to being a registered vendor with the State of Michigan and accept EFT payments.
· Only bids submitted by pre-qualified vendors will be accepted.
· If you are NOT PRE-QUALIFIED we cannot accept your bid.
· Pre-qualification takes approximately one week once we receive your information.
· If you would like to become pre-qualified, contact one of the following:
| Mark Miller at 517-636-7746, or email at millerm13@michigan.gov |
| Scott Barclay at 517-636-7744 or email at mailto:barclays@mighigan.gov |
| Graham Martin at 517-636-6186 or email at mailto:marting1@michigan.gov |
Submitted bids All submitted bids MUST be submitted online and include all costs including freight to our dock at 7461 Crowner Dr. Lansing MI 48913. Bids must be F.O.B. Destination, prepaid. Late bids will not be accepted.
Overs/Unders Policy No under runs will be accepted, Over runs are at the vendors expense.
Labeling and Packaging All shipments that require pallets must meet the following specifications:
Materials are to be on single face hardwood pallets with three 2” x 4” runners lengthwise on the pallet.
Deck boards should be 3/4” minimum thickness with 1-1/2” maximum spacing.
Compression block construction is not acceptable.
Pallets are to be securely wrapped and must be protected during shipment and storage.
Loads are not to exceed the size of the pallet.
Pallet must be two way entry Length: 44” minimum, 48” maximum Width: 36” minimum, 48” maximum Height: 5’6”, including pallet Weight: 4,000 maximum gross lbs.
All cartons should be labeled as follows:
Commodity Number (if given).
Description or form number.
Purchase order number (if applicable).
Number per packages per carton, number of packages per carton Total number of pieces per carton Total cartons per skid Partial cartons should be placed on the top of the pallet and marked for easy identification.
All cartons should be uniform in size and quantity.
Delivery General Services Building dock hours are from 8:00 am to 3:30 pm, M-F. Note we are closed on standard holidays.
Drivers must obtain an entry pass to proceed to the dock. Please stop in at the front office to obtain a permit before going to the dock. Drivers will need Identification to obtain a pass.
Our physical address is General Service Building, 7461 Crowner Dr., Lansing MI 48913.
If using a GPS enter Dimondale as the city.
Direct Shipments (if instructed to ship direct) Jobs that are NOT shipped directly to 7461 Crowner Drive REQUIRE a signed packing slip to be faxed or emailed to:
Scott Barclay
PMM
Email- mailto:barclays@mighigan.gov Fax- 517-636-7732 Notification of shipment and expected time of arrival is required.
Invoicing
| Invoices should be mailed to the following in addition to entering into the VSS system: | |
| Print & Mail Management | |
| General Services Building | |
| Attention Scott Barclay | |
| 7461 Crowner Dr. | |
| Lansing Mi 48913 |
Or emailed directly to Scott Barclay at mailto:barclays@mighigan.gov
Electronic Copy All material shall become the property of the State of Michigan and must be returned upon request. Electronic Copy should be in its source software and must include all revisions, fonts and images. Electronic copy should also be supplied in a PDF format.
Rev. 6-19-18
File details come from the government source that posted it. Updated .